Committee Meeting Notes
25/09/2012 19:30 Mountain Hare
Present : AB, EPJ, KS, SB-R, LS
Agenda item / description / ActionSecretary / Updated committee relating to issues arising from Welfare Trust (WT) , informed that there will possibly be a charge from the WT relating to damage to the posts , looking at current membership renews , EPJ expects there to be a drop in renewing members this year. / EPJ to keep exec informed
Treasurer / KS informed that current balance is £2800 before bank run / KS to keep exec informed
Equipment / SB-R informed committee
1.) Issues with locks "moving around" - all agreed that equipment cupboard locks are to be changed and keys restricted.
2.) Establishment of formal loan book to keep tabs on all loaned equipment - all in agreement SB-R to organise.
3.) SB-R to perform "baseline equipment audit" to establish what we actually have - all in agreement , committee will arrange any help required to support SB-R
4.) SBR to source 1 etherstrip target first with the option to replace all targets , approx £100 per target
5.) the use of ARMEX (Fiberglas arrows) to be banned as they leave behind piles in the boss and cause a safety issue / Actions in details
Comms / PL-J not present / PL-J to update Exec
Tournaments / DT not present - EPJ to contact DT to arrange / DT to update Exec
Events / Vacant role no update
Jnrs / 1.) invite from castle for jnrs to get together and shoot - all agreed to go ahead
2.)
Formal Club Shoots / Due to the WT booking to other parties the hall is now no longer available to us on Wednesday night , AB suggested running it monthly on the Jnrs "off night" Tuesday, / All Agreed no further action
Family day shoots / SB-R suggested that some fun shoots are a good plan (e.g. Xmas and Halloween) and get the whole family involved, all agreed a good idea / SB-R to lookinto arranging some fun
Standard Operating Procedure / EPJ to create draft "SOP" for Approval / EPJ to create Drafts
Planning for upcoming events / AB advised that all Events in 2014 should be labelled "10th Anniversary" all in favour / to be passed to DT for action
CRB / All members that assist with Jnr Club to apply for CRB though Archery GB / EPJ to provide process to all required
AOB / 1.) AB to be given " Honorary " membership status in recognition of work carried out on behalf of the club over the past 10 years - all in agreement
2.) WFAA couching course on 5/6 Oct spaces available, club to meet half costs , recommended EPJ, KS, AB, Pete Haines and Emma Featherstone all in agreement - epj to confirm with R, Howells , Updateepj confirmed with ray places available for all costs to be approx £5 WFAA membership and £25 for the course.
3.) KS requested that the field is made available in April for sighters - EPJ to arrange with WT
4.) KS requested that all "have a go" sessions are booked in and a member of the club is made available to supervise - all in agreement
5.) presentation night - AB to arrange quiz night / Actions in details