COMMISSIONERS COURT > > > OCTOBER 2017 TERM
ON THIS THE 5TH DAY OF OCTOBER 2017, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, AT THE DIMMIT COUNTY HISTORICAL COURTHOUSE, WITH MEMBERS PRESENT TO-WIT :
VISITORS SIGNED-IN: Richard Griffin Eric Olivarez Rudy Lopez Mary Sandoval Chris Plaster Ruth A. Ceniseros Rodrigo Jaime
Andres Arambula Jessica Wier Daniel M. Gonzalez Luciano Quintanilla Mary Perez
OTHER VISITORS: Danny Estrada Gabriel Riojas Chien Lee Jose Galvan Jose Calzada Richard Rivera Jana Burton
> THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : >
1. A D M I N I S T R A T I V E
1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG
1.4 TESTIMONIAL OATH TO PRESENTERS
County Judge Francisco G. Ponce Called the Meeting to Order [9:11 AM]; County Clerk Mario Z Garcia conducted Roll Call of
Court Members w/ a full quorum present so duly noted for the Record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag. Presenters addressing the Court acknowledged the Testimonial Oath.
1.5 PUBLIC COMMENT
a) Mike Uriegas-Commsr. Pct. 1, RE:--received Camino Real signage; to contact TxDOT for installation
b) Valerie Rubulcaba-Commsr. Pct. 4, RE:--busy usage by public at new Gym; need signage for No Smoking , No Alcohol
Consumption—Gym is open from 9 AM to 10 PM; to schedule usage by age groups: age 15 and under: 4 PM to 6PM, Adults :
6PM to 10 PM—a Youth Tournament scheduled for October 21
c) Juan Carmona-Commsr. Pct. 3, RE:--purchased 4Xcameras for Espantosa Park—Big Wells Gym floor finished
d) Mary Perez-Event Coordinator,RE:--October 7 National Night Out at Arena Parking Lot, recognition of all First
Responders (all Law Enforcement, Border Patrol, Paramedics, etc.), 5PM
1.6 APPROVED: MINUTES OF REGULAR MEETING AND PUBLIC HEARING – SEPTEMBER 25, 2017
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Regular Meeting and Public Hearing held on September 25, 2017 as presented . MOTION CARRIED.
2. P E R S O N N E L & P O L I C Y
2.1 APPROVAL OF CLAIMS
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
List of CLAIMS as presented . MOTION CARRIED. *attachment
10 : 05 : 17 PAGE : 1 OF 5
2. PERSONNEL & POLICY, contd.,
2.2 APPROVED: CLAIM DOCKET
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
GENERAL FUND docket ($1,178,756.52) as presented .
ABSTAIN: Francisco G. Ponce [any/all claims for Michael Ponce and/or Ponce family-related ]
ABSTAIN: Alonso Carmona, Juan Carmona [any/all claims for Marina Carmona and/or Carmona family-related]
MOTION CARRIED. *attachment
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
AIRPORT FUND docket ($255.45), the FBOR/STAR II GRANT FUND docket ($216.70, OPERATION STONE GRANT FUND ($34,658.61) and DC PAYROLL FUND docket ($325,665.62) as presented . MOTION CARRIED. *attachment(s)
MOTION: Mike Uriegas SECODN: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
LAW LIBRARY FUND docket ($113.00), RODEO/CONFERENCE FUND docket ($19,170.57). MOTION CARRIED. *attachment(s)
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
GRANTS & PLANNING FUND docket($2,137.56), PUBLIC SAFETY CORP FUND docket ($31,130.47) and LOCAL BORDER SEC FUND docket ($95,305.77) as presented . MOTION CARRIED. *attachment(s)
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
UTILITIES FUND docket ($64,159.01), T ZONE FUND docket ($3,950.83) . MOTION CARRIED. *attachment(s)
2.3 APPROVAL OF BOND(s)
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
BOND for Deputy Clerk/District Clerk’s Office: Christina B. Cruz as presented . MOTION CARRIED.
2.4 APPROVED: MONTHLY REPORT – AG EXTENSION AGENT
MOTION: Alonso Carmona SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of September 2017 from Ag Agent-Richard Griffin as presented. MOTION CARRIED. *attachment
2.5 APPROVED: MONTHLY REPORT – RODEO ARENA EVENT COORDINATOR
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of September 2017 from Event Coordinator-Mary Perez as presented .
NOTED:-- 1) Walking Trail at Joaquin Salgado County Park not for vehicle traffic—2) request from Carrizo Springs CISD to waive Fee for use of the Conference Ballroom for District College Readiness” Event on November 16 , COURT: Yes
MOTION CARRIED. *attachment
2.6 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 1
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of September 2017 from Constable Pct. 1-Rudy Lopez . MOTION CARRIED. *attachment
2.7 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 2
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August and September 2017 from Constable Pct. 2-Andres Arambula as presented.
NOTED:-- patrolling of Refinery RD and County RD 101 MOTION CARRIED. *attachment
2.8 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 3
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of September 2017 from Constable Pct.3-Ruth Ceniseros . MOTION CARRIED. *attachment
2.9 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 4
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of September 2017 from Constable Pct. 4-Jose Galvan . MOTION CARRIED. *attachment
2.10 APPROVED: MONTHLY REPORT – MEDSHIELD AMBULANCE
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of September 2017 from Eric Olivarez for Medshield Ambulance. MOTION CARRIED. *attachment
2.11 TABLED: MONTHLY REPORT – ARCHITECTURA S.A., INC. – STATUS ON PROJECTS
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item . MOTION CARRIED.
10 : 05 : 17 PAGE : 2 OF 5
2.12 APPROVED: DESIGNATE COUNTY OFFICES AT NEW COURTHOUSE “ANNEX”
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
to DESIGNATE Dimmit County Courthouse “Annex”, 212 N. 4th Street, Carrizo Springs, Texas, as Official Location for County Offices : County Judge, District Clerk, County Tax Office/Voter Registrar and for same location for the conduct and administration of: Commissioners Court Meetings, i.e., Regular, Special, Emergency including Public Hearings, for County Court
Docket and Probrate Court Docket.(Foreclosures, Delinquent Property Tax Sales will remain on the West Side Entrance of the
Courthouse, 103 N. 5th St., Carrizo Springs, Texas, as well as, Official Postings for sales, probates, notices will continue/remain
at the Official Bulletin Board as presented . MOTION CARRIED.
2.13 APPROVED: LEASE – DIMMIT COUNTY PAVILION FAIRGROUNDS (201 S. 4TH ST.)
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
LEASE between County of Dimmit and Dimmit County Chamber of Commerce for use of the Pavilion Grounds and Parking Area
Fairgrounds, 201 S. 4th St., for the 5th Annual Eagle Ford Fall Fling, “Cancer Walk and BBQ Cookoff”, October 14, 2017 and allowing for some BBQ Teams to set-up on Friday, October 13 as presented . MOTION CARRIED. *attachment
2.14 APPROVED: OPEN BID/ CLOSE BIDDING – OIL & GAS MINERAL LEASE ON COUNTY PROPERTY
[RE:--County Judge Francisco G. Ponce opened and duly read aloud the one (1) Bid timely submitted :
#1 Chesapeake Exploration, LLC (Laloo,Inc.) San Antonio $ 500.00 per acre (7.668 acres) ]
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
Opening of and Closing of BIDS for Oil&Gas Mineral Lease for strip of land: 1) Survey 1, Block 2, Abstract 226 and Survey 2, Block 2 and 2) Survey 3, Block 2 Abstract 228 and Survey 4 Abstract 229, FMRD 1019 as presented.
MOTION CARRIED. *attachment
2.15 APPROVED: AWARD BID – OIL & GAS MINERAL LEASE ON COUNTY PROPERTY
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
to Award BID of Oil, Gas & Mineral LEASE to CHESAPEAKE EXPLORATON, LLC (Laloo, Inc.) [$500.00 per acre] for 1) strip of land
in Survey 1, Block 2, I.&G.N.R.R. Co., Abstract 226 and Survey 2, Block 2, I.&G.N.R.R. Co., Abstract 227 and 2) for strip of land
in Survey 3, Block 2, I.&G.N.R.R. Co., Abstract 228 and Survey 4, Block 2, I.&G.N.R.R. Co., Abstract 229, being a portion of Farm
to Market Road 1019 as presented . MOTION CARRIED. *attachment
2.16 APPROVED: PURCHASE – DOUBLE SIDED SHELVING UNIT FOR COUNTY CLERK’S OFFICE (RCDS MANAGEMENT)
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
PURCHASE of one 15’ double-sided Shelving Unit for custodial maintenance of OFFICIAL PUBLIC RECORDS and APPROVE Selection of Vendor, as best value quote from 3-quotes obtained, i.e., Southwest Filing & Storage, to be funded from the
Records Management Fund/ County Clerk, as presented . MOTION CARRIED. *attachment(s)
2.17 APPROVED: “CHECKLIST” FOR NOVEMBER 17, 2017 CONSTITUTIONAL AMENDMENT ELECTION
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
“Checklist” for the November 7, 2017 Constitutional Amendment Election : 1) Notice of Special Election and publication, 2)
Ordering/Purchase of election-related supplies, 3) Hiring Early Voting Clerks (Temporary Part-Time as needed), 4) Writ of
Election for Presiding Election Judges and number of clerks, per polling place, for Early Voting Ballot Board and Central Counting
Station to work on Election Day, 5) Hourly Wage Rate of $10,00 on Election Day and a Delivery Fee of $15 for Judge or Clerk
returning ballot box, supplies, etc. and 6) Rental Fee for use of private building as Polling Place on election day, as presented .
NOTED:--only 1-private bldg. used: St.Henry Parish Hall in Catarina (Pct.4) MOTION CARRIED. *attachment
2.18 APPROVED: SHERIFF’S AND CONSTABLES FEES, YEAR 2018
MOTION: Valerie Rubulcab SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Sheriff’s and Constables FEES for 2018 Year, as is with no changes, as presented. MOTION CARRIED. *attachment
2.19 APPROVED: EXTEND AIRPORT MANAGER CONTRACT PENDING RESOLUTION
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
To extend Airport Manager’s CONTRACT pending resolution of Dimmit County hiring of an Airport Manager as presented .
MOTION CARRIED.
2.20 APPROVED: (subject to) 2017-2018 GRANT FOR AIRPORT MAINTENANCE PROGRAM
[RE:--TxDOT Project#:M1722CRIZ ]
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
2017-2018 GRANT for Airport Maintenance Program…subject to review by legal counsel. MOTION CARRIED. *attachment
10 : 05 : 17 PAGE : 3 OF 4
2. PERSONNEL & POLICY, contd.
2.21 APPROVED: DESIGNATE SURPLUS – COOLER AT FOOD COMMODITY BUILDING
MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To DESIGNATE a Cooler located at the Food COMMODITIES Building as SURPLUS and ship to Wilkinson Iron & Metal (Carrizo
Springs) for disposal as presented . MOTION CARRIED.
2.22 APPROVED: AWARD CONTRACT – CATARINA NEW WATER WELL NO. 2
[RE:--Mr. Chien Lee w/Hejl, Lee & Associates addressed court w/recommendation ]
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
To Award CONTRACT for the Catarina WSC Well No. 2 Improvements to: Weisinger, Inc. ($789,600.00) and approve related
Improvements as presented . MOTION CARRIED. *attachment
2.23 APPROVED: TRAVEL REQUEST – COUNTY TAX ASSESSOR & COLLECTOR
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for County Tax A&C-Mary E. Sandoval to attend : 2017 VG Young Institute School for Tax Assessor-
Collectors, November 14-15-16 in San Marcos, TX as presented . MOTION CARRIED. *attachment
3. L A W E N F O R C E M E N T
3.1 APPROVED: JAIL STATUS / SHERIFF’S MONTHLY REPORT
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
JAIL Status and Sheriff’s Activity Report for Month of September 2017 as presented .
NOTED:--software for Jail Bookings not set-up yet---not all information being provided for Misdemeanor Cases (EX: original
Complaint) MOTION CARRIED. *attachment(s)
4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS
4.1 STATUS REPORT
[RE:--Walk-thru “punch list” scheduled for the new Fire Station---A/C issues at new “Annex”—start work in 2-weeks in Catarina for Water Well improvements; TCQ copy of letter and NOTICE to Catarina Residents to shut-down water supply; Fire Hydrants workable during water well work ] NO MOTION PRESENTED.
5. FINANCIAL
5.1 NON-ACTION ITEM
6. EXECUTIVE SESSION NON-ACTION ITEM
7. RECONVENE IN OPEN SESSION NON-ACTION ITEM
1.5 APPROVED: REVISIT AGENDA ITEM : PUBLIC COMMENT
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To ReVisit Agenda Item 1.5, Public Comment . MOTION CARRIED.
e) Valerie Rubulcaba-Commsr. Pct. 4, RE:--donation of 15 loads of limestone from NEWFIELD CO.; donation from SANCHEZ ENERGY of material, manpower for Diamond H improvement: Next Agenda Item
f) Francisco G. Ponce-County Judge,RE:--upcoming T Zone Hearing (inc. Briscoe case)
g) Alonso Carmona-Commsr. Pct. 2, RE:--official date for Grand Opening of new Fire Station : October 21, 2017, 11:00 am
8. APPROVED: RECESS MEETING
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
To Recess Meeting to-date [ 11:01 AM] and reconvene at 3:50 PM . MOTION CARRIED.
8. APPROVED: RECONVENE MEETING
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To Reconvene Meeting to-date, October 5, 2017 [ 3:50 PM] . MOTION CARRIED.
10 : 05 : 17 PAGE : 4 OF 5
A D D E N D U M
2. PERSONNEL & POLICY
2.24 APPROVED: 2017 TAX LEVY ROLL
[RE:--County Tax Assessor&Collector Mary E. Sandoval addressed court w/submission of and information on the Levy ]
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
The 2017 Tax Levy Roll as presented .
NOTED:--comparison of the Tax Rate for each of the 7 taxing entities MOTION CARRIED. *attachment(s)
8. ADJOURNMENT
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
To Adjourn Meeting [4:05 PM ] . MOTION CARRIED.
APPROVED:
______
FRANCISCO G. PONCE, COUNTY JUDGE
ATTEST:
______
MARIO Z. GARCIA, COUNTY CLERK
SEAL :
OCTOBER 5, 2017 LAST REGULAR SESSION HELD AT THE PAGE : 5 OF 5
HISTORICAL DIMMIT COUNTY COURTHOUSE