COMMISSIONERS COURT NOVEMBER 2014 TERM
ON THIS THE 10TH DAY OF NOVEMBER 2014, BEING THE SECOND MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION WITH MEMBERS PRESENT TO-WIT :
FRANCISCO G. PONCE
COUNTY JUDGE JUAN R. CARMONA
COMMISSIONER PCT. 3
JOHNNY GLORIA RODRIGO JAIME
COMMISSIONER PCT. 2 MARIO Z. GARCIA COMMISSIONER PCT. 4
COUNTY CLERK & EX-OFFICIO CLERK
OF COMMISSIONERS COURT
VISITORS SIGNED-IN: Richie Griffin Josie Farias Ayla Hernandez Travis Galindo Ralph Cordova Adrian Zamora Jose Calzada Marion Boyd
Ruth A. Ceniseros Carlos Pereda Hugo Sulaica Joe Koch Pete Wolf Joe Fowler Ernest Flores III Roberto Diaz
David Ojeda, Jr. Daniel M. Gonzalez Eloy Rodriguez
SPECIAL GUESTS VETERANS: Martin V. Garza Roberto Navarro Jose Galvan J.V. “Rusty: Dufner David Torres Rafael Lozano Miguel Garza
Luciano Quintanilla Larry Jasso Jesse Sanchez, Jr. Antonio Villarreal Hector V. Gonzalez Roberto Padron Jeff Davis
Ernest Martinez
§ THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : §
1. A D M I N I S T R A T I V E
1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am]; County Clerk Mario Z Garcia conducted Roll Call of Court Members w/ a quorum present and the Absence of Commissioner Pct. 1-MIKE URIEGAS so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag.
1.4 PULBIC COMMENT
1.5 APPROVED: MINUTES OF SPECIAL MEETING – OCTOBER 21, 2014
MOTION: Johnny Gloria SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Minutes of Special Meeting held on October 21, 2014 as presented . MOTION CARRIED.
1.6 APPROVED: MINUTES OF REGULAR MEETING – OCTOBER 27, 2014
MOTION: Juan Carmona SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :
Minutes of Regular Meeting held on October 27, 2014 as presented . MOTION CARRIED.
2. P E R S O N N E L & P O L I C Y
2.13 RECOGNITION OF DIMMIT COUNTY VETERANS – PROCLAMATION
[RE:--County Judge Francisco G. Ponce Welcomed special guests, Dimmit County Veterans, with a personal note in gratitude for what they represent and read aloud the Proclamation to say “Thank You” on behalf of Dimmit County; photo session and refreshments followed ]
MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :
Proclamation to proclaim November 11, 2014 as “Veterans Day” as presented. MOTION CARRIED. *attachment
2.1 APPROVAL OF BONDS
[RE:-- no Bonds timely submitted for approval ] NO MOTION PRESENTED.
2.2 APPROVED: MONTHLY REPORT – AG EXTENSION AGENT
MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :
Activity and Travel Report for Month of October 2014 from Ag Extension Agent –Ritchie Griffin as presented.
Discussion:--confirmed dates for Water Testing in March-April 2015 MOTION CARRIED. *attachment
2.3 APPROVED: MONTHLY REPORT – FCS EXTENSION AGENT
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Activity and Travel Report for Month of October 2013 from FCS Extension Agent-Josie Farias as presented .
Discussion:--Car Seat Inspection project postponed MOTION CARRIED. *attachment
2.4 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 1
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Report for Month of October 2014 from Constable Pct. 1-Hugo Sulaica as presented. MOTION CARRIED. *attachment
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2. PERSONNEL & POLICY contd.,
2.5 TABLED: MONTHLY REPORT – CONSTABLE PCT. 2
[RE:--no one present to address this item; no report timely submitted ]
MOTION: Juan Carmona SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item . MOTION CARRIED.
2.6 APPROVED: MONTHLY REPORT (s)- CONSTABLE PCT. 4
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Reports for Month of September, October 2014 from Constable Pct. 4-Jose Galvan. MOTION CARRIED. *attachment(s)
2.7 APPROVED: MONTHLY REPORT – CAMINO REAL AMBULANCE
MOTION: Johnny Gloria SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Report for Month of October 2014 from Travis Galindo for Camino Real Ambulance. MOTION CARRIED. *attachment
2.8 NON-ACTION ITEM: MONTHLY REPORT – ARCHITECTURA S.A., INC.
[RE:--Jose Calzada w/status on projects and (Court Advisory) : deed for Asherton Project signed by County Judge—latest plans for Fire Station is at 5,000 sq ft, present building to be demolished—flag poles for all building projects—artificial turf for Alaniz sportsfield and a playground area next to the concession stand ] *attachment
2.9 APPROVED: OPEN-CLOSE BIDS FOR COURTHOUSE ANNEX PROJECT
[RE:--County Judge Francisco G. Ponce opened and duly read aloud the three(3) Bids timely submitted :
#1 Summit Building & Design $ 6,145,879 (Laredo)
#2 Davila Construction Inc. 7,000,000 (San Antonio)
#3 Stoddard Construction Inc 7,949.000 (Bulverde) ]
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Opening of and Closing of all Bidding for the Courthouse Annex project and designate Architectura S.A. Inc., County Auditor and Engineer to
Review, Analyze and Recommend for best value recommendation . MOTION CARRIED. *attachment(s)
2.10 APPROVED: REIMBURSEMENT TO CSA FOR NUTRITION PROGRAM LOSSES
[RE:--balance to use on a monthly basis—county needs CSA Nutrition Budget for view of operation costs—MRGDC reimbursement to CSA
and not to the county ]
MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :
The one-time Reimbursement to Community Services Agency (CSA) in the amount of $40,000.00 for their losses to on the Nutrition Program
as presented . MOTION CARRIED.
2.11 TABLED: A) COUNTY ASSISTANCE FOR LIONS CLUB PROJECT TO BUILD PONY-LITTLE LEAGUE FIELD FACILITY, B) THE GUN
RANGE LEASE
[RE:--- no one present to address these items. a) county would require Lease with some county control conditions ]
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this item(s) . MOTION CARRIED.
2.12 APPROVED: RELOCATE AIR-EVAC CS HELICOPTER EMS BASE OF OPERATIONS TO COUNTY AIRPORT
[RE:--Dimmit Regional Hospital needs the area where AirEVAC building sits for future expansion of medical buildings; AirEVAC asking at least 1½ acre at the airport perhaps for a Lease term of 5-years—Airport Board supports this plan to build a hangar, helipad and living quarters on the west side of the airport entrance. ]
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To authorize County Judge Francisco G. Ponce to negotiate Contract w/AirEVAC on proposal to relocate to Dimmit County Airport…subject to approval by Commissioners Court and advertise (for compliance) for Hangar Bid in newspaper for 2-week period as presented .
Discussion:--exact location at airport..negotiable MOTION CARRIED. *attachment(s)
2.13 SEE PAGE 1
2.14 NON-ACTION ITEM : STATUS REPORT ON REAL PROPERTIES
[RE:--(from Ernest Flores) : unknown heirs on Big Wells property for the two, 25’FT lots and alley; want to make this county property(?)
--Asherton property: working on loose problems on the other end (grantor) ]
2.15 APPROVED: ADVERTISE FOR BIDS – RADIO TOWER
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To advertise for Bids for the new Communication Radio Tower as presented . MOTION CARRIED.
2.16 APPROVED: HIRING – PART TIME EMPLOYEE ROAD&BRIDGE PCT. 3
MOTION: Johnny Gloria SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :
Hiring of (TBA) one(1) Part-Time Employee for Road&Bridge Pct. 3 as presented . MOTION CARRIED.
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2.17 TABLED: a)AMEND INVESTMENT POLICY TO INCREASE TERMS OF INVESTMENT, b) REVIEW OF PERSONNEL POLICY AND POSSIBLE APPROVAL
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item as presented . MOTION CARRIED.
2.18 APPROVED: TRAVEL REQUEST – COUNTY JUDGE
MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for County Judge Francisco G. Ponce to attend : 2014 Fall Session-Judicial Education Session, November 18-19-20-21
in Austin, TX as presented . MOTON CARRIED. *attachment
2.19 APPROVED: TRAVEL REQUEST – AG EXTENSION AGENT
MOTION: Juan Carmona SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for Ag Extension Agent-Richie Griffin to attend : District 12 Fall Faculty Conference, November 18-29-20 in Weslaco,TX
MOTION CARRIED. *attachment
2.20 APPROVED: TRAVEL REQUEST – FCS EXTENSION AGENT
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for FCS Extension Agent-Josephine A. Farias to attend : District 12 Fall Faculty Conference, November 18-29-20 in
Weslaco, TX as presented . MOTION CARRIED. *attachment
3. L A W E N F O R C E M E N T
3.1 APPROVED: HIRING – DEPUTIES, MEDICAL ASSISTANT, LVN
MOTION: Johnny Gloria SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :
Hirings of Deputies : Chris Castañeda, Jose M. Rivera and Victoria Lopez—and Medical Assistant: Andrea Ortiz and LVN : Charlotte Guzman for Dimmit County Jail as presented . MOTION CARRIED.
3.2 APPROVED: OBTAIN BIDS FOR COMMISSARY COMPANY RENEWAL – COUNTY JAIL
[RE:--contract expiring soon ]
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To obtain Bids for Commissary Company renewal with Dimmit County Jail . MOTION CARRIED.
3.3 NON-ACTION ITEM: TRAVEL REQUEST FOR INVESTIGATORS, DECEMBER 1-5, 2014 IN LAS VEGAS, NEVADA
3.4 NON-ACTION ITEM: JAIL STATUS AND SHERIFF’S REPORT
[RE: from Sheriff Marion Boyd : -- Inmate pop. 75:federal + 13 locals = 88; some vents at jail not working—Activity Report for Month of October 2014 submitted ] NO MOTION PRESENTED.
4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS
4.1 APPROVED: REVIEW-APPROVE COSTS FOR METAL ROOF – PROBATION DEPARTMENT
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Costs for metal roof of $12,195.00 for the Pedro (Pete) Hernandez Law Enforcement Building as presented .
Discussion:--cost is for the whole length of building MOTION CARRIED.
4.2 TABLED: REVIEW-APPROVE COST FOR STAGE AREA/CONCESSION STAND AND BATHROOM FOR COUNTY PARK
MOTION: Juan Carmona SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item for more information . MOTION CARRIED.
4.3 APPROVED: QUARTERLY REPORT – REGULATORY COMPLIANCE OFFICER
MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :
Quarterly Report(s) for 1) Certification of Compliance for electrical services, permits, inspections, 2) Brundage Water System and expenses, 3) Espantosa Water System and expenses and 4) Catarina Water System for Months of July-August-September 2014 from Regulatory Compliance Officer Eloy F. Rodriguez, Sr. as presented .
Discussion:--plan for the AirEVAC helipad at Airport concern for stray golf balls(?) and site close to water well(?)
MOTION CARRIED. *attachment
4.4 NON-ACTION ITEM: STATUS REPORTS
[RE:-- purchase of trailer for hauling for Road&Bridge Pct. 3 ]
5. F I N A N C I A L
5.1 APPROVED : CLAIMS
MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
All Claims as presented .
Discussion:--1) consider Service Agreement for Espantosa and Brundage, 2) any US Border Patrol Station issues (problems w/maintenance and operations) be brought before commissioners court MOTION CARRIED. *attachment
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5. FINANCIAL , contd.,
5.2 APPROVED: CLAIM DOCKET
MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :
General Fund docket ($429,029.24), the Airport Fund docket ($3,573.93), the State Revenues (Border Star II) docket ($26,876.09) and the
CO’12 docket ($49,408.75) all as presented .
ABSTAIN: Francisco G. Ponce (any/all claims from Gracey Ponce) MOTION CARRIED. *attachment(s)
MOTION: Juan Carmona SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :
Grants & Planning docket ($37.19),the Technology Fund docket ($10,440.00), the Sanitation Dept. docket ($36,514.84) and the TX DOT CERTZ
Docket ($11,010.00) all as presented . MOTION CARRIED. *attachment(s)
MOTION: Juan Carmona SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :
Diamond H Project docket ($27,285.00) as presented .
Discussion:---how to handle Inspections especially after heavy rain damages, i.e., by month? --by county or by Dan Hejl?
MOTION CARRIED. *attachment
6. EXECUTIVE SESSION [NON-ACTION ITEM]
7. RECONVENE IN OPEN SESSION [NON-ACTION ITEM]
8. A D J O U R N M E N T
MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :
To Adjourn Meeting [ 12:28 PM ] . MOTION CARRIED.
APPROVED:
______
FRANCISCO G. PONCE, COUNTY JUDGE
ATTEST:
______
MARIO Z. GARCIA, COUNTY CLERK
NOVEMBER 10, 2014 REGULAR SESSION PAGE : 4 OF 4