COMMISSIONERS COURT > > > AUGUST 2017 TERM
ON THIS THE 25TH DAY OF SEPTEMBER 2017, BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN SPECIAL SESSION, AT THE
DIMMIT COUNTY HISTORICAL COURTHOUSE, WITH MEMBERS PRESENT TO-WIT :
VISITORS SIGNED-IN: Bob Gasca Mary Sandoval David Torres Alfredo Martinez Arturo Brady Marion Boyd Carlos Pereda
Ruth A. Ceniseros Sonia Guerrero Alberto Esquivel Victoria Keen Daniel M. Gonzalez Rudy Lopez
Leticia Hernandez Chris Plaster Roberto Diaz Jose Calzada Luciano Quintanilla Estanislado Z Martinez
OTHER VISITORS: Claudia McDaniel Erica Bustamante Yolanda Betancourt Aricelia Cruz Robert Tijerina Juan Aguilera
Rodrigo Jaime Joe Robles
> THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : >
1. A D M I N I S T R A T I V E
1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG
1.4 TESTIMONIAL OATH OF PRESENTERS
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 AM]; County Clerk Mario Z. Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the Record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag. Presenter addressing the Court acknowledged the Testimonial Oath.
1.5 APPROVED: MINUTES OF SPECIAL MEETING – SEPTEMBER 7, 2017
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Special Meeting held on September 7, 2017 as presented . MOTION CARRIED.
1.6 APPROVED: MINUTES OF REGULAR MEETING – SEPTEMBER 11, 2017
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Regular Meeting held on September 11, 2017 as presented . MOTION CARRIED.
1.7 APPROVED: MINUTES OF SECOND PUBLIC HEARING – SEPTEMBER 13, 2017
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Second Public Hearing held on September 13, 2017 as presented . MOTION CARRIED.
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2. P E R S O N N E L & P O L I C Y
2.1 APPROVED: RECESS REGULAR MEETING TO ENTER INTO PUBLIC HEARING
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
To Recess Regular Meeting to Enter into Public Hearing as presented . MOTION CARRIED.
PUBLIC HEARING ON BUDGET : FY’ 2017-2018
2.2 PUBLIC HEARING ON PROPOSED BUDGET – FY’ 20-17-2018
[RE:--County Judge Francisco G. Ponce addressed the Public Members present w/invitation for any comment, inquiry, questions about the proposed Budget for FY’2017-2018.
a) Victoria Keen, RE:--the Budget Adjustments for different departments, i.e., for current FY or new FY ?..Court: current FY
..with no other request(s) from the Public to be heard; County Judge announced to close the Public Hearing. ]
2.3 APPROVED: RECONVENE MEETING FROM PUBLIC HEARING
MOTION: Juan Carmona SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
To Reconvene Regular Meeting from Public Hearing [10:19 AM] . MOTION CARRIED.
2.4 APPROVED: ADOPT BUDGET FOR FISCAL YEAR ENDING SEPTEMBER 30, 2018
[RE:--each Court Member notably shared their support in favor of or against the proposed salary increase for Sheriff-- ]
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
To Adopt the Dimmit County Budget for Fiscal Year beginning October 1, 2017 and ending on September 30, 2018…subject to
modify the proposed salary for Sheriff to only a 5% increase plus a $200 per month allowance for uniforms as presented .
FOR : Mike Uriegas, Alonso Carmona, Valerie Rubulcaba
AGAINST: Francisco G. Ponce, Juan Carmona MOTION CARRIED. *attachment
2.5 APPROVED: ADOPT TAX RATE
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
To Adopt TAX Rate of .3800 for the Taxable Year beginning October 1, 2017 as presented. MOTION CARRIED. *attachment
2.6 PUBLIC COMMENT(s)
a) Rodrigo Jaime-Asherton Resident, Chairman DC Appraisal Board, RE:--Road&Bridge Fee for license plate; does not apply to out-of-state plates(?), EX: oil&gas company trucks using county roads
2.7 APPROVAL OF BONDS
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
BOND for Deputy Clerk/County Clerks Office-Delma De Leon as presented. MOTION CARRIED.
2.8 APPROVED: MONTHLY REPORT – JUSTICE OF THE PEACE PCT. 1
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of July, August 2017 from JP Pct. 1-Sonia Guerrero as presented.
NOTED:-- RE: number of tickets for City of CS; this report only Sheriff Ofc. can obtain MOTION CARRIED. *attachment
2.9 APPROVED: MONTHLY REPORT – JUSTICE OF THE PEACE PCT. 2
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from JP Pct. 2-Alberto Esquivel as presented. MOTION CARRIED. *attachment
2.10 APPROVED: MONTHLY REPORT – JUSTICE OF THE PEACE PCT. 3
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from JP Pct. 3-Leticia Hernandez as presented. MOTION CARRIED. *attachment
2.11 APPROVED: MONTHLY REPORT – JUSTICE OF THE PEACE PCT. 3
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from JP Pct. 4-Alfredo Martinez as presented . MOTION CARRIED. *attachment
09 : 25 : 17 PAGE : 2 OF 6
2. PERSONNEL & POLICY, contd.,
2.12 APPROVED: MONTHLY REPORT – DISTRICT CLERK
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from District Clerk-Maricela Gonzalez as presented.
Discusson:--AG Opinion (2008) from County Auditor,i.e., take General Fund (only) Deposits to the County Treasurer Office
MOTION CARRIED. *attachment
2.13 APPROVED: (subject to) HIRING – FULL TIME DEPUTY CLERK, DISTRICT CLERKS OFFICE
[RE:--4th full time position in new Budget; discussion regressed to initial plan to move office to the Annex and maintain
one office there and another at Courthouse, i.e., 2 F/T Clerks in each office to which the District Clerk stated reasons why
it would create problems ]
MOTION: Francisco G. Ponce SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
HIRING of Maria I. Garza as new full-time Deputy Clerk for the District Clerks Office, effective: October 2, 2017 …subject to
agreement to keep (station) 2 deputy clerks at the Courthouse and 2 deputy clerks at the Annex as presented .
MOTION CARRIED.
2.14 APPROVED: MONTHLY REPORT – COUNTY CLERK
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from County Clerk Mario Z Garcia as presented .
NOTED:--new location for Pct. 3 Polling Place…Big Wells Recreation Center MOTION CARRIED. *attachment
2.15 APPROVED: MONTHLY REPORT(s) – COUNTY COMMISSIONERS
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT(s) for Month of August 2017 from County Commissioners: Pct. 1-Mike Uriegas, Pct. 2-Alonso Carmona, Pct. 3-
Juan Carmona and Pct. 4-Valerie Rubulcaba as presented . MOTION CARRIED. *attachment(s)
2.16 APPROVED: HIRING – ROAD & BRIDGE PCT. 2
MOTION: Valerie Rubulcaba SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
HIRING of a Temporary Part-Time Employee (TBA) for R&B Pct. 2, effective: September 19, 2017. MOTION CARRIED.
2.17 APPROVED: HIRING – ROAD & BRIDGE PCT. 3
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
HIRING of two(2) Temporary Part-Time Employees (TBA) for R&B Pct. 3, effective: September 19, 2017. MOTION CARRIED.
2.18 APPROVED: LEASE FLOOR MATS – BIG WELLS RECREATION CENTER
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
To LEASE Floor Mats from Unifirst for the Big Wells Recreation Center as presented. MOTION CARRIED.
2.19 APPROVED: PURCHASE PLAYGROUND EQ UIPMENT – ASHERTON RECREATION CENTER
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
PURCHASE of Playground Equipment for the Asherton Recreation Center as presented. MOTION CARRIED.
2.20 APPROVED: MONTHLY REPORT – DCVFD
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from Assistant Fire Chief-David Torres for DCVFD.
NOTED:--question from public: if Asherton VFD receives reimbursement for assisting County VFD on calls? If outside of city limits: YES—EX: fuel, repairs, tires MOTION CARRIED. *attachment
2.21 APPROVED: BURN BAN
[RE:--violation of this Order is Class C misdemeanor w/Fine not to exceed $500 ]
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
BURN BAN Order Prohibiting Outdoor Burning, for next 90 days from to-date . MOTION CARRIED. *attachment
2.22 APPROVED: a) REQUEST DONATION OF OLD WATER WELL, b) INSPECTION, REPAIRS OF OLD WATER WELL
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
To request DONATION from City of Carrizo Springs of the old abandoned Water Well on the Carrizo Springs Golf Course, located near the Airport Landing Strip and approve to inspect and repairs for this same Water Well as presented.
AGAINST: Juan Carmona MOTION CARRIED.
09 : 25 : 17 PAGE : 3 OF 6
2. PERSONNEL & POLICY, contd.,
2.23 APPROVED: PROPOSAL TO DESIGN NEW IRRIGATION SYSTEM – CARRIZO SPRINGS GOLF COURSE
[RE:--a proposal quote for a Master Irrigation Plan ]
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
PROPOSAL from McCampbell Irrigation (Bennett E. McCampbell -South Padre Island, TX) for the design of a new irrigation system for the Carrizo Springs Golf Course as presented .
AGAINST: Juan Carmona MOTION CARRIED. *attachment
2.24 APPROVED: OPEN BIDS, CLOSE BIDDING – AIRPORT MANAGER POSITION
[RE:--County Judge Francisco G. Ponce opened and duly read aloud the two(2) Bids timely submitted :
#1 Ernesto Martinez, Jr. (Carrizo Springs) $ 33,000.00
#2 Rodrigo Jaime (Asherton) (TBA) ]
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
Opening of BIDS and Closing of all bidding for the Airport Manager position and designate the County Auditor Carlos Pereda to
review Bid Publication language and analyze Bids for best value recommendation . MOTION CARRIED. *attachment(s)
2.25 APPROVED: PROCLAMATION – DOMESTIC VIOLENCE AWARENESS MONTH – OCTOBER 2017
[RE:--Wintergarden Women’s Shelter spokesperson Erica Bustamante addressed court members; recognized members Yolanda Betancourt, Aricelia Cruz and Vice-Chairperson Ruth A. Ceniseros ]
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
PROCLAMATION to declare October 2017 as “Domestic Violence Awareness Month”. MOTION CARRIED. *attachment
2.26 APPROVED: RESOLUTION: - AUTHORIZING COUNTY GRANT FOR HOME DELIVERED MEALS PROGRAM
[RE:--Grant Fund of $130,000- to Organization, i.e., Community Services Agency (CSA) ]
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
RESOLUTION NO. – authorizing County Grant for the HOME DELIVERED MEAL PROGRAM. MOTION CARRIED. *attachment
2.27 APPROVED: RESOLUTION: TCDRS FOR 2018 PLAN YEAR
[RE:-- for Dimmit County participation in the Texas County & District Retirement System ]
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
RESOLUTION NO. – Plan AGREEMENT for Plan Year 2018 with TCDRS as presented. MOTION CARRIED. *attachment
2.28 APPROVED: ACCEPTANCE OF ASHERTON RECREATION CENTER BUILDING
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
Acceptance of the Asherton Recreation Center BUILDING as presented . MOTION CARRIED.
2.29 APPROVED: CHANGE ORDER NO. 8 – COURTHOUSE ANNEX PROJECT
[RE:--a credit from Summit Building & Design ]
MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
CHANGE ORDER NO. 8 ($16,100-) for the Courthouse “Annex” project as presented. MOTION CARRIED. *attachment
RECESS MEETING MOTION: Juan Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
To Recess Meeting to-date (for Lunch) [ 12: 15 PM ] . MOTION CARRIED.
RECONVENE MEETING MOTION: Alonso Carmona /SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE:
To Reconvene Meeting to-date [ 1:30 PM ] . MOTION CARRIED.
ALL COURT MEMBERS PRESENT.
VISITORS: Bob Gasca Dan Hejl Jose Calzada Carlos Pereda Mary Sandoval Chris Plaster
2.30 APPROVED: TECHNOLOGY PROPOSAL – NEW FIRE STATION
[RE: County IT Chris Plaster addressed court members w/Info regarding the wireless beam needed to finish work ]
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
Technology PROPOSAL ($10,397.78) from Lexine, Inc. for new Fire Station as presented. MOTION CARRIED. *attachment
09 : 25 : 17 PAGE : 4 OF 6
2. PERSONNEL & POLICY, contd.,
2.31 NON-ACTION ITEM : PERMISSION TO ERECT GATE – NORTH END OF GASCA ROAD
[RE:--Bob Gasca w/request and letter (permission) from one land owner in same area. Court explained briefly this action
requires a statutory process, EX: filing of a Petition signed by property owners affected by this gate installation. Gasca
agreed to comply and will revisit this Item. ] NO MOTION PRESENTED.
2.32 APPROVED: HIRING – PART TIME CUSTODIAN (COURTHOUSE)
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
HIRING of Temporary Part-Time Custodian (TBA) for the Courthouse as presented. MOTION CARRIED.
2.33 APPROVED: RESCHEDULE COMMISSIONERS COURT MEETING OF OCTOBER 9, 2017
[RE:--due to Columbus Day Holiday – Monday, October 9 ]
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
To reschedule Commissioners Court Meeting of (Monday) October 9, 2017 to (Thursday) October 5, 2017 due to the Columbus
Day Holiday, as presented . MOTION CARRIED.
2.34 APPROVED: TRAVEL REIMBURSEMENT(s) – 365th DISTRICT JUDGE
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
Travel REIMBURSEMENT for 365TH District Judge Amado Abascal for expenses incurred attending : 1) 2017 National Council of
Juvenile & Family Court Conference in Washington, D.C., July 15-19, 2017 and for attending : 2) 2017 Association of Family and
Conciliation Courts Conference in Boston, MA, May 31 – June 3 (each amount divided by the 3-counties ). MOTION CARRIED.
2.35 APPROVED: (subject to) TRAVEL REQUEST – TRUANCY CASE MANAGER
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Truancy Case Manager Evelyn G. Castro to attend : Texas Conference on Ending Homelessness,