Command Sponsorship Program

References:
*OPNAVINST 1740.3C
DISCLAIMER: This list of references is not all inclusive and the most recent updates may not be reflected. Commands are responsible for all instructions and guidance related to a particular program or inspectable area. / Command/Clinic:
Date:
Command POC:

Echelon

Reference / Standard / Yes / No / 2 / 3 / 4 / 5 / Comments
OPNAVINST 1740.3C
p. 2, para. 2e / Does the command have a combined or separate directive/Standard Operating Procedure (SOP) for the Command Sponsor Program? / x / x / x / Evidence of SOP/command instruction
OPNAVINST 1740.3C
p. 2, para. 2e / Is the Command Sponsorship Coordinator assigned in writing? / x / x / x / Evidence of appointment letter
OPNAVINST 1740.3C
p. 2, para. 2g / Has the command provided PERS 45 with the coordinator’s contact information? / x / x / x
OPNAVINST 1740.3C
p. 2, para. 2f / What is the CMC’s role in this program? / x / x / x / Review SOP/command instruction
OPNAVINST 1740.3C
p. 3, para 2g and p.9 of attachment (1) to enclosure (1) / How do you monitor orders for personnel transferring in or out of the Command? / x / x / x / Evidence of monitoring sysytem
OPNAVINST 1740.3C
p. 3, para. 2g and p. 2 of attachment (2) to Enclosure (1) / How do you monitor whether the Command sent a “Welcome Aboard” letter within ten days of notification? / x / x / x / Review tracking system/command monitoring mechanism
OPNAVINST 1740.3C
p. 3, para. 2g and p. 1 of attachment (2) to Enclosure (1) / What is your process for assigning sponsors? / x / x / x / Review tracking system/command monitoring mechanism
OPNAVINST 1740.3C
p. 3, para. 2g / How do the people responsible for assigning sponsors know how to choose a sponsor for prospective gains? / x / x / x
OPNAVINST 1740.3C
p. 3, para. 2g / Do you use CIMS (Career Information Management Center System) for tracking enlisted sponsor assignments? / x / x / x / Review CIMS account
OPNAVINST 1740.3C
p. 5, para 2h and p. 5 of attachment (2) to enclosure (1) / Do you utilize a prospective gain questionnaire to gather information such as marital status, children, arrival date, etc…? / x / x / x / Evidence of questionnaire’s
OPNAVINST 1740.3C
p. 5, para. 2h and p. 3 of attachment (2) to Enclosure (1) / How do you monitor whether the sponsor make contact with the gaining service member?
  • Pre-Arrival
  • Arrival
  • Post Arrival
/ x / x / x / Review tracking system/command monitoring mechanism
OPNAVINST 1740.3C
p. 3, para. 2g / Do you require sponsors to attend training?
How is the completion of sponsor training tracked? / x / x / x / Verify course completion
OPNAVINST 1740.3C
p. 3, para. 2g / How do you track sponsor assignment, training, return of survey, welcome aboard letter and package, contact with gaining command, etc… / x / x / x / Be prepared to show and demonstrate the use of any tool (spreadsheet, database, etc.) that is used for tracking interaction between the command, sponsor and prospective gain.
Does the command utilize a web based process for the sponsor program?
  • Sponsor requests
  • Command and base information
  • Check-in procedures
  • Command POC
/ x / x / x / Be prepared to demonstrate the web based tool for prospective gains.
Is the Command Sponsor Coordinator program on the Command’s internal and external websites? / x / x / x / Demonstrate websites
OPNAVINST 1740.3C
p. 2, para. 2e / Does the Command use a post sponsorship survey to gather feedback about the program’s effectiveness? / x / x / x / Evidence of survey’s
OPNAVINST 1740.3C
p. 2, para. 2e / When are surveys distributed and collected, and what is the review process for surveys collected? / x / x / x
OPNAVINST 1740.3C
p. 2, para. 2e / Does CMC and CO review survey results? / x / x / x / Evidence of CMC and CO review
OPNAVINST 1740.3C
p. 2, para. 2e / Are surveys about the Command Sponsor Program completed and reviewed to identify program trends?
  • Tracking and trending for performance improvement (PI) initiatives
  • Any changes resulting from this data?
/ x / x / x / Be prepared to show how this information is analyzed and developed into a report format (monthly, quarterly, annually).
OPNAVINST 1740.3C
p. 3, para. 2g / How do you utilize the local Fleet & Family Service Center? / x / x / x
OPNAVINST 1740.3C
p. 3, para. 2g and p. 7 of attachment (2) to enclosure (1) / Do you utilize the Command Ombudsman in your program? / x / x / x
OPNAVINST 1740.3C
p. 3, para. 2f / How do you ensure that all detaching personnel (including students, PSIs, etc…) made contact with their gaining command’s sponsor or sponsor coordinator prior to transfer? / x / x / x / Review tracking system/command monitoring mechanism
Additional Comments:

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