COMBE MARTIN PARISH COUNCIL

To: All members of the Parish Council

You are hereby summoned to a meeting of Combe Martin Parish Council to be held in the Community Centre on Monday, 13 June, 2016, at 7pm.

Michelle Beaumont

Parish Clerk

The meeting will be opened with prayers.

AGENDA

NB All items on the agenda below are for debate and passing of resolutions, WITH THE EXCEPTION OFTHOSE ITEMS LISTED AS BEING TO NOTE ONLY.

1 To receive, and reply to, matters raised by parishioners.

2 Apologies for absence.

3 Declarations of Interest. Please complete any declarations of interest forms and give to the Clerk before the start of the meeting.

4 To consider any requests for dispensations.

5 To note the County and District Councillors’ reports.

6 To note the vandalism and Police Reports.

7 To approve as a correct record the Minutes of the meeting held on 9 May, 2016 and the Interim meeting on 23 May, 2016 (attached).

8 Planning

8.1 Applications

Any planning applications received after preparation of the agenda.

8.2 Planning Decisions, if any

8.3 Planning Correspondence

Planning Inspectorate - Appeal Decision – Hillsview, Ridge Hill, Combe Martin,

9 To consider matters arising from the Minutes

9.1 Min 11/16f - Tesco's Bags for Change - to note that Cllr Lin Wheelan has submitted an application to Tesco.

9.2 Min 22/16c – Vince Irwin – Beach Tenders - to decide what response, if any, to make to the letter left on table from previous meeting and letters objecting to siting of kayaks by tender holder.

9.3 Min 25/16 – Consideration of matters relating to Lighting – to decide which street lights at Rosea Bridge Lane/Rews Close, affected by the works to upgrade the electricity supply, are to be replaced and when.

9.4 Min 28/16c – Vince Irwin – Freedom of Information Request - to decide what response, if any, to make to the letter left on table from previous meeting.

9.5 Min 30/16 - Beach Tenders

9.5.1 Vince Irwin - request for explanation of why a tender was not awarded for 2016 for Stand Up Paddleboards.

9.5.2 To note that the Monitoring Officer has received a complaint regarding tendering.

10 Community Volunteer Scheme

To decide how to progress a Community Volunteer Scheme.

11 Football Club lease

To note the email from Combe Martin Football Club regarding the lease.

12 Report from Flooding Working Party meeting

12.1 To note the report from the meeting held on 8 June, 2016 (to follow).

12.2 To decide whether to accept the recommendation to hold a Flooding Awareness and Self-help Day.

12.3 If necessary, to set a date for the Open Day and decide how to progress the Day.

13 Coastal Communities Fund

13.1 To note the deadlines and criteria for the Coastal Communities Fund.

13.2 To decide whether or not to apply.

13.3 To decide what to apply for and how this fits with the Fund criteria.

13.4 To decide what other organisations may be willing to become involved in the project.

14 Village Hall

14.1 To note the efforts being made to improve the appearance and function of the Village Hall.

14.2 To decide what response to make to the request by the Village Hall Community Group to move the flagpoles at the Village Hall.

15 To note the reports by Representatives to Outside Bodies, if any.

16 Correspondence:

1. Doug Seymour – Permission request to put a banner on railings

2. Devon County Council – Temporary Road Closure, Leigh Road

3. NDC - TAP fund open for applications

4. Devon Communities – Tesco Free Food Project

5. NHS Success Regime - Case for Change - to consider responding to this document.

6. Roger Watts – Impact of large fundraising organised events on Exmoor

7. Exmoor National Park – Coleridge Way Business Workshop

8 Trevor Kibble - objection to Council's response to his previous complaint.

Any correspondence received after preparation of the agenda.

17 Date of meeting

Interim meeting

18 Finance:

a To note the reports on the monthly balances (to follow).

b Invoices for payment

Proposal by Cllr Julia Clark that the attached list of accounts be approved, seconded by the Chairman (cheques to be signed by a second councillor) plus any invoices received after preparation of the agenda.

d Memorial Benches

To consider the quotation for the recycled memorial bench and plaque.

19 Resolution to exclude the Press and the Public, in view of the confidential nature of the item to be discussed.

20 National pay agreement

To note the details of the national pay agreement, which has now been settled.

21 Roadsweeper

To note that NDC's Roadsweeper, Martin Ford, has retired and to decide whether to mark this event.