31
Colsterworth and District Parish Council
Notes of the meeting held on Tuesday 4th November 2008
Public Forum.
A. Wood. C. Townson
1. Apologies for Absence:
Councillors: I. Greenwood, R. Winstanley
Absent. Councillor C. Cope
Present.
Councillors: H Winstanley, C Atter, M Cooper, J Weston, A Carsley, D Cox, D. Hamilton-Hinds, B. Jones, C. Hainsworth, S. Moore, P Cox, H Staunton
District Councillor Bob Adams, County Councillor Roy Chapman
All Parish Councillors are reminded that by law they are summoned to attend all Parish Council meetings. If they are unable to attend they must advise the Parish Clerk with a reason for non-attendance preferably before the meeting from which they will be absent – failure to forward this information means a Parish Councillor is shown as absent.
2. Chairman’s Remarks
Chairman confirmed that the Parish Council would not want to see the COOP moved. Whether or not the COOP wishes to extend or relocate is purely a commercial decision to be made by them. Clearly parishioners have their own views and it was not intended in last months “In Touch” to suggest that any residents were anti COOP but to stress that it was for the COOP to decide their own destiny.
It was agreed that following the receipt of the draft traffic calming plan being drawn up by LCC Highways (expected December) that we canvass the village in the new year for their views, including options for a possible one-way system.
Volunteers have formed a “Road Transport Group” following on from the Parish Plan. The group will liaise with the parish council in seeking ideas to make our roads safer. The contacts for this group are: Chris Townson and Amanda Gackowska. Councillors Jon Weston and Derek Cox will attend meetings.
3. To receive declaration of interest in accordance with LGA 2000.
None.
4. Minutes of the previous meeting
Please note the minutes are distributed in note form each month to all Parish Councillors so that they may make comments and alterations via the Parish Clerk thus saving valuable time at the Parish Council next meeting when approving the minutes.
These were agreed
5. Law and Order
Parishioner Alan Wood and a number of young people were present. The matter of forming a Youth Council was discussed and in principle all agreed it would be a very good idea. The Amenities and Recreation portfolio holders to follow up.
Speed Watch
Through LCC Road Safety Partnership the clerk has arranged for:
a) Speed Indicating Device: 4 councillors/volunteers are to be trained on this equipment which is loaned to the PC for a period of 2 weeks. Date to be agreed.
b) “Archer” device. A request has been lodged for equipment to be placed to monitor the speed of traffic on the Bourne Road. Date to be agreed.
6. Clerk’s Report
a) Field at Stamford Road. Councillors D Cox and P Cox left the room while this was discussed. Three applicants were considered (Jane Barlow, Phil Harold, Sandra Cox). A vote was taken and by majority vote the field is to be offered to Sandra Cox subject to the following works being undertaken by her:
(i) repair all perimeter fences, replacing posts and wire as needed (barbed wire is not permitted)
(ii) have the field “topped” and hedges trimmed
(iii) have the field sprayed with an appropriate weed killer (ensuring that this does not carry onto neighbouring property or adjacent allotments)
The tenancy will be effective from 1st April 2009 at £500 per year payable in 2 x 6 monthly instalments. In addition a contribution to water usage will be required.
b) SRE’s tenant farmer (Robinson) has confirmed that the hedge on Bridge End will be Layed (Dec/Feb). Jubilee Pond has been partly cut.
c) Site meeting with SKDC Tenancy Service’s Manager Tony Campbell /District Councillor Bob Adams and the Parish clerk was held on the 21.10.08. Tony Campbell committed to:
· obtain costing for making good the parking spaces and access road
· obtain costing for making car park spaces behind Ramsey Court (between the High Street and the council bungalows)
· liaise with LCC Highways ref. lay-by widening opposite the Coop
· investigate why the council garages have not been repaired despite several requests having been made to his department this year.
d) David Wilson Homes. Following a meeting with the managing director of DWH on the 15 Oct. 2008 (notes appended to these minutes) a letter had been received with an offer of £50k towards Community Projects. The Parish Council voted to accept the £50k. The terms of the agreement need to be agreed and then a legal agreement drawn up. This will then be passed to LALC/NALC for checking.
e) Back Lane. It was agreed to purchase a new metal seat (£250 - £350). Clerk to arrange.
f) Church: It was agreed that the PC would fund tree maintenance in the closed cemetery (£400) and to pay for the extension of electrics to the west gate to enable Christmas lights to be placed on the Yew trees (c. £2000)
7. Portfolio allocations
TRANSPORT LAW AND ORDER PLANNING
Paul Cox, leader Clive Atter, leader Bob Winstanley; leader
Jon Weston Paul Cox Jon Weston
Irene greenwood Chris Cope
Barry Jones
FINANCE AMENITIES AND RECREATION
Hilary Winstanley, leader Sarah Moore and Barry Jones, joint leaders
Margaret Cooper Margaret Cooper
Bob Winstanley Derrick Hamilton-Hinds
Derek Cox
Paul Cox
ENVIRONMENT GUNBY,STAINBY, NORTH WITHAM
Caroline Hainsworth, leader Jon Weston
Hugh Staunton Barry Jones
Arthur Carsley Hugh Staunton
PARISH COUNCIL (Standing Orders, personnel and web site)
Hilary Winstanley
Caroline Hainsworth
Derrick Hamilton-Hinds
8. Allotments
It was agreed to increase the number of allotments at Stamford Road. A new entrance will be made to enable a further 7 full allotments (to be let as full or part). The land will need to be prepared and hedges trimmed at a cost not exceeding £300 (this sum includes trimming hedging on existing allotments).
9. Precept 2009/10
It was agreed to increase the precept in line with inflation c. 4.5%
10. Christmas Tree
An offer of a Christmas tree has been made by a parishioner should the electrical work not be completed in time in the closed churchyard (see Clerk’s Report).
11. Correspondence
LCC Minerals and Waste Core Strategy
LCC Planning application checklist consultation
I.R Richards Notice of termination - allotment
David Wilson Homes Revised offer
Jane Ostler Roadside Verges
LCC Free Trees - confirmation
Communities and Local Government Code of conduct
SKDC Agenda Standards Committee 7 November 08
CJ Townson copy of letter to Brian Thompson LCC Highways
East Midlands Regional Assembly Regional Plan: Partial Review
LALC Freedom of Information Act
Freedom of Information Act
Councillor Derrick Hamilton-Hinds explained that the Parish Council would be in breach of section 20 of the Freedom of Information Act if they did not adopt an approved scheme and publish it in accordance with it from 1st January 2009. Two documents need to be in place on 1 January 2009 – a completed guide to information and a copy of the model scheme, which should be adopted entirely and not changed. These documents then need to be promoted by putting them on a website or notice boards. DHH will endeavour to have the website up and running by the due date.
It was agreed to accept the model scheme and proceed with the website.
12. Planning
The following applications were received:
S08/1077/22 Mr A Croft children’s playroom/store room
22 Woodlands Drive, Colsterworth
S08/1109/39 Buckminster Trust Est. 2.4m high metal fence
Sewstern Ind. Estate
S08/1146/22 Grainfarmers plc Two-storey extn. To office + 10 car park spaces
Honey Pot Lane
S/08/1101/22 Mr A Aitman garage to games room/office above
50 Woolsthorpe Road
SKDC Planning Consent Approval:
None to report
SKDC Planning Consent Refusal:
None to report
13. FINANCE: Accounts for Payment
CHEQUE / SUPPLIER / DETAILS / VALUENUMBER / £’s
102324 / A Thompson / Allotment termination refund rent / 2.00
102325 / K Scott / Allotment termination refund rent / 1.50
102326 / WR Cooper / Village maintenance / 125.00
102327 / Vim Dickerson / Re-issue of cheque (5.8.08 £300) / 250.00
102328 / LJS Business Services / Services of clerk – October / 853.09
102329 / Bryan Barker / Community cleaner / 135.55
102330 / RRBL Poppy Appeal / Wreath / 16.50
102331 / Viking Direct / Stationery / 126.17
102332 / WG Harrison Ltd / In Touch – October / 168.50
102333 / LDTBF Ltd / Rent – Stamford Road allotments / 81.50
102334 / Colsterworth Trust Estates / Rent – Woolsthorpe Road allotments / 10.00
102335 / Rick Webster / Grass cutting / 392.45
TOTAL / £2,162.26
Approved by Parish Council
Summary of Accounts:
Income 16037.83
Expenditure 13012.28
Excess Income over Expenditure £ 3025.55
Bank balances at 30 September 2008
HSBC: Community Account 3789.01
High Interest Account 32999.83
High Interest Bond 20,000.00
Total 56,788.84
(Note: Parish Plan balance included is £2661.98
14. Urgent matters not on the agenda
a) standing water, next to tip
b) roadside grass cutting last week – best ever
c) sign post – welcome to
d) new street light at entrance to council garages
e) northern exit from A1 – still flooding
f) Youth Club new sign needed/what progress Pert & Malim
g) Tree/shrub removal at A1 North roundabout increased A1 noise-what plans to replace?
There being no other business the Chairman closed the meeting at 10.15 pm
Signed Chairman
THE DATE OF THE NEXT PARISH COUNCIL MEETING IS AT
7.25PM ON THE 2nd December 2008.