Colquitt County Board of Education

COLQUITT COUNTYBOARD OF EDUCATION

Approval and Payment of Field Trips

A FIELD TRIP REQUEST FORM should be submitted to the school principal. According to the policies of the Colquitt County Board of Education field trips, which do not require transportation (i.e. walking trips), may be taken upon the approval of the principal. Trips requiring transportation must be approved by the Superintendent, and this form must be submitted at least five (5) school days prior to the anticipated trip.

FIELD TRIP APPROVAL:

Teacher: ______Grade: _____ School: ______Trip To: ______

Address: ______City, State: ______Purpose of Visit: ______

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Date of Field Trip: ______Departure Time: ______Return Time: ______Number of Students: ______

For trios that require the driver to miss his/her regular bus route, or if the trio extends beyond 1 day, the person making this request must attach information indicating what person or organization will be responsible for substitute bus drivers as well as the personal expensed (meals and lodging) of the field trip driver.

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Person Making Request Principal’s Approval Superintendent or Designee

Phone Number: ______(For the bus driver to make contact prior to the trip.)

If students are to be on this field trip during meal serving time, the SFS manager should acknowledge here: ______

If a handicapped accessible bus is needed for this trip, please check here: ____Bus needed with wheelchair lift.

Number of wheelchair students on this trip: _____

FUNDING SOURCE:Pre-K: _____ SIA: _____ Special Ed/CBE: _____ Gifted: _____ Instructional: ______

Athletics/GHSA, Band: _____ COST TO BE REIMBURSED BY: ______

Date: ______This approved field trip request was sent to ______so that a driver could be assigned.

PAYMENT AUTHORIZATION FOR FIELD TRIP DRIVER:

Driver’s Name: ______Bus Number: ______

Bus Odometer Departure: ______Return: ______Actual Miles Driven: ______

Date of Trip: ______Time Actually Departed: ______Time Returned: ______Number of Hours: ______

For reimbursement for employee subsistence (meals and lodging) for overnight trips, complete an employee travel reimbursement form. Attach all receipts for bus operating expenses to the same form. Approval for all such expenses must be granted in advance of the trip and indicated in the approval portion (top) of this form. For all overnight trips, the driver must be provided with a minimum of 8 (eight) hours of rest. The driver will be paid for up to 16 hours of driving or availability per day at the stated rate per hour.

Amount authorized to pay:$9.00 per hourx ______hours

PAYMENT AMOUNT AUTHORIZED:$______TOTAL

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Driver’s SignaturePrincipal’s Signature Superintendent’s Signature

YELLOW FOR SPECIAL ED FIELD TRIPS ONLY