College Citizens Oversight Committee s2

COLLEGE CITIZENS’ OVERSIGHT COMMITTEE

Monday, March 10, 2008

5:30 p.m. – Campus Center, Room 4

DRAFT MINUTES

MEMBERSHIP PRESENT: / MEMBERSHIP ABSENT:
Bonnie Bernard / Dr. Yvonne Chan
Edward Woods / Irwin Silon
ASO Student Rep
Thomas Brown
FACILITATOR PRESENT: / GUESTS:
Michele Walters (GSE)
Ernest H. Moreno, LAMC / Shilo Knoll (Neighbor)
Dr. Karen Hoefel, LAMC / William Quinton (Neighbor)
Nick Quintanilla, GSE / Miya Walker (MWW Group)
Patricia Nazario (KPCC)

WELCOME/APPROVAL OF MINUTES:

The meeting came to order at 5:30p.m. in Campus Center, Room 4. Chair Ed Woods welcomed members and guests. The minutes of the January 28, 2008 meeting were approved as presented. MSP (Bernard/Woods).

PROPOSED CHANGES TO BY-LAWS:

Dr. Hoefel reported that the proposed amendments to the by-laws have been sent to the Chancellor for approval.

REPORT FROM PROJECT DIRECTOR:

Nick Quintanilla, College Project Manager, distributed two financial reports, Project Status Report and Project Budgets-Costs. The Project Status Report states that there are 58 projects, 5 are in programming, 5 are in design, 3 are in DSA, 11 in construction, 27 are completed and 7 are on hold for lack of funds. Nick explained DSA’s role regarding projects. He stated that the Project Budget Report identifies a main project with the sub projects under it. There was discussion of the line item costs. It was explained that the budgets are determined based on square footage. The difference between the dollar amount remaining and closing out the contract will go into a contingency account. Members discussed projects, and their accompanying current budget and costs to date. Some projects discussed were: Parking Structure A completed, but there are some administrative closeout procedures remaining; we were under budget by $1 million for the parking structure; the Photo Voltaic Farm is now operational; Family and Consumer Studies building is scheduled to start August 1, 2008 and completed March 2010; Media Arts start date is July 7, 2009. President Moreno said matching funds are needed for this building, and that funding could come from passage of another bond; Student Services building is on hold, as the money was diverted to three other buildings, Media Arts, Family & Consumer Studies and Health PE & Fitness; the Campus Services building remodel is on hold as the Campus Sheriffs may be moved to Plant Facilities Building; The Faculty Offices remodel in the Instructional Administration building is in DSA, and construction is scheduled to start in mid-June 2008; the completion date for the Child Development Center is scheduled for May 31; The permanent Plant Facilities Building is on hold due to lack of funding. Committee members asked why the infrastructure projects are delayed. Nick explained that some of the buildings will have to be retrofitted. The buildings being built now will have the infrastructure in place. The District gives designers a design standard that will compliment future infrastructure needs. Committee members asked whether project start and completion dates could be listed on the reports. Nick stated that he will post them on the Project Status Report. There was discussion of what Asset Assessment Management costs covered. It was mentioned that the Master Plan is ongoing, and is modified and updated regularly. The original Master Plan projects projects through 2015.

REPORT FROM COLLEGE PRESIDENT:

President Moreno did not have additional comments regarding bond projects. He did report the college enrollment is strong. He announced that the Board and the Chancellor have announced the appointment of Mission College’s new president, Judith Valles. The committee recognized and thanked President Moreno for his service to Mission College and wished him well when he returns to ELAC.

President Moreno invited the guests at the meeting to address the committee. A KPCC reporter attended the meeting with a member from the neighborhood to express concerns regarding the impact of the construction activities on the Health PE & Fitness building to the adjacent neighbors. There are reported damages to residences from winter rains, winds and grading activities on the site. Residents were assured that the District was following up with insurance adjusters. Nick Quintanilla, CPM, promised to follow up with each of the residents who have been adversely impacted by the construction and work to respond to their individual concerns.