Human Resources Weekly Activity Calendar
September 8, 2006
Blue indicates information requests
Green indicates activities/sessions/meetings
Red indicates deadlines
Date / ActivitySept. 8, 2006 / Deadline to register online for STAR training.
Sept. 13, 2006 / STAR Training for Principals and Hiring Officials, Dodgen Middle School, 9:30 a.m. – 12:00 p.m. and 12:30 p.m. – 3:00 p.m.
Sept. 13, 2006 / Deadline to submit names of the Open Enrollment Local Benefit Contact Representatives to Princess Bussey, Benefits Manager
Sept. 15, 2006 / Deadline to submit EAF to HR to correct Teacher subject/grade level in BRIDGE
Sept. 19, 2006 / Performance Assessment Evaluator Training, Human Resources Conference Room, Suite 175, Commerce Park, 4:00 p.m. – 6:00 p.m.
Sept. 25, 2006 / Documentation Training for Area 5 & 6 Principals, Central Office Board Room, 9:00 a.m. – 12:00 p.m.
Sept. 29, 2006 / Deadline to submit name of new Classified Committee representative to Human Resources (Peggy Douglas)
Oct. 10 – Nov. 9, 2006 / Fall On-line Open Enrollment for both state health and local employee insurance benefits. Benefit elections will be effective for the 2007 calendar year (January - December).
October 18, 2006 / Documentation Training for Area 3 & 4 Principals, Dodgen Middle School, 1:30 p.m. – 4:30 p.m.
SUPPORT SERVICES AND EVALUATION SYSTEMS
Performance Assessment Evaluator Training
Performance Assessment Evaluator Training will be provided on Tuesday, September 19, 2006 for all new evaluators who have not been trained on the District's Performance Assessment systems. The training will be from 4 p.m. to 6 p.m. in the Human Resources EER Conference Room, Suite 175 Commerce Park. Please contact Jan Holley (770) 426-3379 or to affirm the planned attendance of any new evaluators.
Fall On-line Open Enrollment
Naming Your Local Benefit Contact Representative (LBCR)
The Fall On-line Open Enrollment period is coming soon - Tuesday, October 10, 2006 - Thursday, November 9, 2006. All benefit eligible employees will be required to make on-line elections for the State Health Benefit Plan (SHBP) health insurance and all local benefits. Elections made during the 2006 Fall Open Enrollment will be effective from January 1, 2007 - December 31, 2007.
It’s time to name your Local Benefits Contact Representative (LBCR) to help facilitate preparations for the open enrollment. We must reiterate again that the LBCR should be someone who has a willingness and interest in fulfilling this responsibility - someone who will help both your staff and the Benefits Department successfully complete this very important process.
Once you have named your LBCR, we will forward more information to him/her soon about the 2006 Fall Open Enrollment, including dates for the upcoming LBCR Open Enrollment/HIPAA District Training.
Kindly provide the following by September 13, 2006:
1. Name of LBCR as it appears in GroupWise
2. Name of worksite/location
3. LBCR’s position at worksite
4. LBCR’s phone number
Please send this information and direct any questions or inquiries to Princess Bussey, Benefits Manager, (770) 420-4998 or . Thank you.
PROFESSIONAL CONDUCT & ETHICS
Nonrenewal Timeline for SY 2006-2007
A copy of the Nonrenewal Timeline for SY 2006-2007 is attached so that you may anticipate important dates. Some principals have already received their required training. Principals who have not received their required training will attend the upcoming training sessions on either the September 25 (Areas 5 & 6) or October 18 (Areas 3 & 4) in-service dates.
Please note that in addition to the attached, principals will receive detailed instructions and a manual of all the supporting Nonrenewal documents at the above training session.
EMPLOYMENT AND EMPLOYEE RELATIONS DEPARTMENT
STAR Training for Administrators
Purpose
To invite all CCSD Principals and hiring officials to the STAR (STrategic Applicant Recruitment WinOcular) training.
Background
As you know, Human Resources has been using STAR for all of its application processes. Several training sessions have been arranged for employees. All NEW hiring officials must attend, as we will cover the procedures to post job vacancies, search for applicants, and begin the hiring process.
Principals and administrators are invited to this training as we feel that this session will be useful to all hiring officials. We ask that you use your judgment to invite the person in your school or department for whom it would be most beneficial.
The date/time options for training will be:
-Wednesday, September 13th, from 9:30 AM to 12:00 PM at Dodgen Middle School
-Wednesday, September 13th, from 12:30 PM to 3:00 PM at Dodgen Middle School
For parking and driving instructions to Dodgen Middle School, go to:
http://www.cobbk12.org/instructionaltechnology/DistrictLabs/DistrictLabs.asp
Feel free to wear layered clothing as the lab is normally kept either very cold or just right.
Action Requested
Please register by following the link belowand selectingthe training session that you will attend. There are limited spaces available, which will be reserved until the session is filled. Please RSVP no later than Friday, September 8, 2006.
http://www.cobbk12.org/departments/hr/hremployeerelations/STARTraining.html
Closing
If you have any questions or comments, please feel free to contact Abner Brebán at the number below.
Abner Brebán
HR Technology Analyst
Cobb County School District
Phone: 770.590.4568
e-mail:
Attachments:
Classified Committee Meeting Memo
Classified Committee Operational Guidelines
Classified Committee Question Form
Nonrenewal Timeline for SY 2006-2007
MEMORANDUM
TO: All Principals and Central Office Division Heads
FROM: J. Randall Reece, Ed.D.
Chief Human Resources Officer
DATE: August 25, 2006
RE: Classified Committee Meetings
The Superintendent’s Office has announced that the Classified Committee will meet from 10:00 a.m.-12:00 p.m. on the following days for the 2006-2007 school year:
· Tuesday, October 31, 2006
· Tuesday, February 13, 2007
· Tuesday, April 10, 2007
All meetings will be held in Student Center Theater on the campus of Southern Polytechnic State University.
Southern Poly has asked that participants park in the Main Student Parking Lot that is located across the street from the Student Center. Parking in any of the “Reserved” or “No Parking” areas will result in towing of automobiles.
Attached are the Classified Committee_Operational Guidelines. The guidelines require a new committee representative be appointed at the beginning of each school year. Please consider your Classified Employee of the Year candidate, if possible. A substitute should also be named in the event that the regular appointee is unable to attend any of the meetings. Correspondence regarding meeting times and locations for the meetings and answers to the questions presented to the committee will be forwarded to the representatives via email. Those without email will receive a hard copy via the District mail.
We request that you appoint your new committee representative and provide the names to Peggy Douglas via e-mail () no later than Friday, September 29, 2006. If you prefer to fax the information, please fax to (678) 594-8585. If you have any questions, you may call (770) 514-3894.
For additional information, please contact:
· Tim A. Baker, Director, Employment and Employee Relations, 770-514-3894
COBB COUNTY SCHOOL DISTRICT
CLASSIFIED COMMITTEE
OPERATIONAL GUIDELINES
I. PURPOSE
The goal of the Classified Committee is to promote and maintain a collaborative effort and a cooperative spirit among employees in the school district. This purpose is fulfilled through the following functions:
· Effective communication
· Shared ideas
· Problem/concern inquiry
· Information delivery
II. REPRESENTATION
The Classified Committee is composed of employees as follows:
Each school Principal will appoint one person to represent all clerical, paraprofessional, custodial and food service assistant staff at that school.
Division Heads will appoint one representative from each of the following departments:
· Curriculum and Instruction
· Financial Services
· Fleet Maintenance
· General Administration
· Human Resources
· Maintenance
· Operations Administration
· School Administration (Chief Academic Officer and Area Assistant Superintendents)
· Special Student Services
Division Heads will appoint representatives from the following departments:
· Seven Bus Drivers (one from each supervisor’s area)
· Three Food Service Managers (one from each level)
III. APPOINTMENT PROCEDURES
Appointment of employees to the Classified Committee shall be done annually. Each Principal and Division Head shall make appointments from their classified staff. These appointments shall be made no later than October 1st of each school year. The names of the individuals who are appointed shall then be reported to Human Resources.
Representation should be rotated within the schools and divisions to permit broad representation. Therefore, no person shall serve on the Committee for more than one year.
IV. PROCESS FOR RESOLVING ISSUES
The guidelines for employees submitting questions and receiving responses are as follows:
· A form for submitting questions through the Committee shall be made readily available to employees by the Classified Committee representatives, Principals and Division Heads. (See attached)
· Employees shall submit questions to the Classified Committee representatives. Representatives may review the questions to determine if the questions are of a localized nature.
· The Principal or Division Head should address localized questions. If the localized questions are not resolved, they should be pursued through regular administrative channels.
· General questions should be presented at the Classified Committee meetings held three times per school year.
V. RESPONSIBILITIES OF THE CLASSIFIED COMMITTEE REPRESENTATIVES
Committee representatives are expected to:
· Present issues in a professional manner that promotes the stated purpose of the Classified Committee.
· Attend meetings regularly or assure alternate attendance when necessary.
· Provide timely feedback (written and/or verbal reports) on Classified Committee activities to all classified staff members in their organization.
· Maintain Classified Committee documentation for the representative’s group.
· Explain to employees the procedures for submitting questions through the Classified Committee
· Manage the question and answer process according to stated guidelines.
VI. STRUCTURE
The structure of the Classified Committee shall consist of the Committee of the Whole including all representatives. The Superintendent’s designee shall conduct the meetings. Central office Division Heads will attend the Classified Committee meetings as needed.
VII. MEETINGS
The Classified Committee shall meet each school year on days to be determined during the following months:
· November
· March
· May
Meetings shall be scheduled annually based upon days that will be in minimum conflict with general operations of the school district.
obb County School District
To: Classified Employees
From: Your Representative to the Classified Employee Committee
Subject: Questions and Concerns for the Classified Committee
Please write questions or concerns you would like to have addressed by Administration for the Classified Committee. Submit the form to your representative. As an employee of the Cobb County School District, your questions and concerns are important. You are a valuable asset to our school system.
Name (Optional): / Date:Position: / School/Division:
Question:
COBB COUNTY SCHOOL DISTRICT
HUMAN RESOURCES
Nonrenewal Timeline for SY 2006-2007
DATE / PROCEDURESeptember 5, 2006 / Nonrenewal information provided to all Principals by Human Resources (e.g. Timeline).
October 27, 2006 / Employees “at risk” for nonrenewal and/or in need of improvement identified, usually via first PAI observation by an administrator evaluator (AP, AA, or Principal).
November 21, 2006 / Principal places certified employee(s) in need of remediation on a Professional Development Plan, and sends signed copy of beginning PDP to Human Resources
(See “Nonrenewal Checklist for Principals” for steps to take during PDP).
December 21, 2006 / Principal personally completes at least one PAI observation near the beginning of the PDP period, with post-conference.
January 26, 2007 / Principal personally completes at least a second PAI observation near the end of the PDP period, with post-conference.
February 2, 2007 / Nonrenewal Proposals due to Area Assistant Superintendent; Area Assistant forwards to Human Resources.
February 12-16, 2007 / Area Assistant Superintendent, Human Resources, Attorney, and Principals meet to review Nonrenewal Proposals.
February 20-23, 2007 / Principal informs employee(s) of nonrenewal recommendation in a meeting and follows up with “Nonrenewal Recommendation Summary” letter to employee(s).
February 26-March 16, 2007 / Human Resources and Principal meet with employee(s) recommended for nonrenewal; employee(s) given option to resign in lieu of proposed nonrenewal.
March 22, 2007 / Chief Human Resources Officer presents recommended nonrenewals to the Board of Education for formal approval. Letters sent to certified employees whose contracts will not be renewed.
March 27, 2007 / Human Resources sends out contracts to employees renewed for SY 2007-2008.
March 31, 2007 / Period of report for annual evaluation closes. Report ratings should be consistent with nonrenewal recommendation.
The Professional Development Plan and instructions are located on P.A.S.S. at http://www.cobbk12.org/departments/hr/hremployeerelations/pass/ConductEthics.htm
For assistance with the nonrenewal process, please feel free to contact your Area Assistant Superintendent or the Professional Conduct and Ethics Office of Human Resources at (770) 420-4958.
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