MINUTES
ASAA Annual General Meeting
May 12-13, 2011
Coast Edmonton Plaza Hotel, 10155-105th Street, Edmonton
In attendance:
ExecutiveStaff
David Jones, PresidentJohn Paton, Executive Director
Joyce Loucks, Vice-PresidentMichelle Ross, Deputy Director
Kelle Hansen, Executive Member at LargeTyler Callaghan, Assistant Director
George Hoyt, Boys Director of AthleticsCori Wallace, Administrative Assistant
Tracy Sullivan, Girls Director of AthleticsMichael Steele, Program Coordinator
Commissioners
Bill McConkey, FootballDale Henderson, Golf
Pat Forsyth, Girls RugbyGeorge Grant, Wrestling
Craig Patton, Boys RugbyMichael Vaughan, Boys Volleyball
Carolyn Martin, CurlingSteven Lush, Team Handball
Jeannie Monilaws, CheerleadingBruce O’Neil, Track and Field
Ryan Reed, Boys BasketballDaryn Galatiuk, Sportsmanship
Susan Moncks, Girls VolleyballDarryl Smith, Cross Country
Pat Chizek, Officials
Zones
Dean Sawatzky, Calgary Zone RepTim Schultz, North Central Zone President
Tom Parker, Calgary Zone SecretaryWade Hicks, North Central Zone Rep
Karen Sargent, Calgary Zone RepShawna Pearman, Central Zone Secretary
Bill Bobenic, Calgary Zone PresidentJill de Jonge, Central Zone Rep
Norma Smith, Edmonton Metro Zone SecretaryGino Castellan, Central Zone Rep
Scott Sinclair, Edmonton Public Zone SecretaryRandy Whitehead, South Zone President
Kris Fedun, Edmonton Public Zone RepMarg Derbyshire, South Zone Secretary
Patricia McCambly, South Central Zone PresidentRandy Bohnet, South Zone Rep
Larry Wagner, North West Zone SecretaryMaurice Richard, North East Zone President
Erin Martin, North West Zone PresidentDaryl Venance, North East Zone Treasurer
Nicole Polishuk, North East Zone Secretary
Other Board
Greg Bass, CASSAnne-Marie Boucher, ASBA
Barb Young, HPECDarryl Christensen, Member At Large
Regrets
Darcy Younghans, BadmintonNancy Melnychuk, AB University Athletic Ass.
Jody Watson, Girls BasketballEoghan Curran, ASPRWF
Dr. Bob Day, ACACPatrick Loyer, ATA
Jeff Bath, Alberta Education
Meeting was put into session at 1:05 p.m.
ASAA 2011
AGM Minutes
Page 1
1.0President’s Remarks/Welcome and Establishment of Votes
Voting strength: 38
2.0Adoption of the Agenda
It was moved and seconded to adopt the agenda as circulated.
MOTION CARRIED
3.0Minutes of Annual Planning Meeting, December 3-4, 2010
It was moved and seconded to accept the Minutes of the Annual Planning Meeting, Dec3-4, 2010. MOTION CARRIED
4.0Financials
4.1Interim Statement
The interim statement was reviewed.
Discussions included:
- Alberta Gaming required the separation of RADF funds from other funds, so the Society of Alberta School Sports was created.
- Grant applications have so far been successful
-Alberta Health Services gave a grant towards online tobacco reduction/cessation course
It was moved and seconded to accept the Interim Statement.
MOTION CARRIED
4.22011/2012 Proposed Budget
The proposed budget was presented and the upcoming year is expected to be ~$5-6000 on the positive.
5.0Business Arising
5.1Sponsorship update
-John provided update on current ASAA sponsors and potential fourth senior sponsor spot – ATCO is in negotiations
-Cenovus is to be the sole corporate sponsor of the online coach education courses
5.2AIAAA report
-Tyler showed a powerpoint presentation to update all Board members on the progress of the 1st AIAAA conference. Current registrations are at 115, with hopes of hitting 130. Sponsorships for the conference are all full and the exhibit booths are close to full.
-Meetings with CSSF regarding national expansion of AIAAA are going well. Met with all CSSF members in January and with BC School Sports in April.
5.3Alberta Rural Development Fund – ASAA online coach education
-Update on the progress of the courses, e-commerce options, registration of the website, graphic artists, and promotion of the courses. The website should be ready for a soft launch in June or July, with a full launch expected in September 2011. Cenovus Energy has committed to $250,000 over 3 years, with a focus on rural communities. There will be 5 initial courses, with expansion of sport specific course to follow soon after.
Discussion included: feedback on Facebook integration, national program, more sponsorship, sport specific courses, courses for students
6.0Reports
6.1President
A verbal report was given, highlights included:
-thank you to commissioners and staff
-discussion of APM requests from the Board regarding definition of practice, an updated transfer process and forms, and the impact on the students
6.2Executive Director
A written report was reviewed. Highlights included:
- noted successes of Provincial Championships, as well as increase in Code of Ethics violations
-funding cuts from last year not expected to change for next 2-3 years. Increase in ASAA fees and alternative sources of funding are being looked at.
- Ad-hoc committees for Online Coach Education, Transfer Policy and Disciplinary Issues were put together and very much appreciated
6.3Commissioners: Basketball, Cheerleading, Curling, Wrestling, Team Handball, Badminton and Sportsmanship. Written reports were included in delegate packages and reviewed. Commissioners provided highlights and answered questions from Board members. All recommendations were included in Notices of Motion.
6.4Other Reports:
HPEC: Barb Young gave a written reportand provided highlights, which included:
- the 50th annual HPEC ‘Elevate’ conference was just held in Calgary and was very successful
-3 year plan developed in a strategic planning council to examine all forms of council communication, review ATA policy, develop positive messages for high school physical education courses
-Shaping the Future conference to be held in Kananskis January 27-29
- The latest Active Healthy Kids Canada Report card has been released and Canadian children still failing. The after school period being highlighted
CASS: Greg Bass provided a verbal report and thanked the ASAA Board for all their hard work.
ASBA: Anne-Marie Boucher gave awrittenreport and providedhighlights, which included:
-Student Health and well-being added to the ASBA Strategic Plan 2011-2014. ASBA is to provide leadership and support to school boards, establish task force on Student Health and well-being, and host a national conference incorporating health and education in schools.
-School boards are still struggling with significant budget decreases. Many boards have said they will employ fewer teachers in the upcoming year.
Alberta Education: Submit a written report which was reviewed by the Board.
It was moved and seconded to accept all reports.
MOTION CARRIED
7.0Notices of Motion
7.1Notices of Motion
Thursday Voting Strength: 38Notices 1-15 and 19
Friday Voting Strength: 41Notices 16-39
Notice 2 / CARRIED / Notice 22 / CARRIED
Notice 3 / CARRIED as amended* / Notice 23 / DEFEATED
Notice 4 / CARRIED / Notice 24 / CARRIED
Notice 5 / CARRIED / Notice 25 / WITHDRAWN
Notice 6 / CARRIED / Notice 26 / CARRIED
Notice 7 / CARRIED / Notice 27 / CARRIED
Notice 8 / CARRIED / Notice 28 / CARRIED
Notice 9 / CARRIED / Notice 29 / CARRIED
Notice 10 / CARRIED(sent to committee for policy development) / Notice 30 / CARRIED
Notice 11 / CARRIED / Notice 31 / CARRIED
Notice 12 / CARRIED as amended* / Notice 32 / CARRIED
Notice 13 / DEFEATED / Notice 33 / DEFEATED
Notice 14 / CARRIED / Notice 34 / DEFEATED
Notice 15 / CARRIED / Notice 35 / CARRIED as amended*
Notice 16 / CARRIED / Notice 36 / CARRIED
Notice 17 / DEFEATED / Notice 37 / CARRIED
Notice 18 / CARRIED / Notice 38 / DEFEATED
Notice 19 / CARRIED (sent to committee for further development) / Notice 39 / CARRIED
Notice 20 / CARRIED
NOTICE 3
Motion as amended (in bold) to read:
ClassYear / 1A
1-99 / 2A
100-299 / 3A
300-799 / 4A
800+ / Jr. High
2011-12
ASAA Fee
AIAAA Fee / $250
$50 / $350
$50 / $450
$50 / $650
$50 / $35
$50
2012-13
ASAA Fee
AIAAA Fee / $250
$50 / $350
$50 / $450
$50 / $650
$50 / $35
$50
2013-14
ASAA Fee
AIAAA Fee / $250
$50 / $350
$50 / $450
$50 / $650
$50 / $35
$50
NOTICE 12
Motion as amended (in bold) to read:
Addition of New Item
5. Definition of a Practice
School may not conduct team practices outside of the respective ASAA Season of Play. In order for a “practice” to be considered in violation of the Season of Play Policy, every one of the following criteria must apply to the “practice”:
- Access to the activity is restricted to selected students
- Activity is mandatory for prospective team members
- Person of authority* facilitates or runs the activity
- The activity is organized i.e. has a specific time, date, location
*Person of Authority: may include a teacher or anyone empowered or approved by the teacher, coach or school to run the activity
If all the above criteria are not met, the activity is not considered a “practice” for the purposes of the ASAA Season of Play policy.
NOTICE 21
Motion as amended (in bold) to read:
Addition of New Item ‘2’ and move current items down
2. Provincial Wild Card Allocation:
a)The ASAA office will calculate provincial championship history for teams representing their zones for three years prior to the current school year. Teams representing their zone at provincials during this time will receive points based on the following criteria: Gold Medal – 4 – points, Silver Medal – 3 points, Bronze Medal – 2 points, 4th place & Consolation Champ – 1 point. Only the top placing team from each zone will be counted and a cumulative three-year point total for each zone will be calculated.
b)The first additional berth will be awarded to the zone with the highest point total. Second and third additional berths will be awarded to the zone with the 2nd and 3rd highest point totals.
If there is a tie between two or more zones for the final additional berth, the zone with the highest standing at the completion of the previous provincial championship tournament will be allocated the additional berth.
NOTICE 35
Motion as amended (in bold) to read:
2. At provincials, Calgary, Edmonton and rural zones may each enter five male and female wrestlers per weight class who attended the qualifying tournament at that weight class. In the event that any zone cannot send five athletes per weight class to the provincial tournament, an attempt will be made to fill those vacancies from the other zones. Preference for filling single vacancies will be offered first to the host zone. In situations where there is more than one vacancy in a weight class, preference for filling weight classes will follow the provincial tournament host rotation with the host zone having first opportunity to fill and will alternate with the remaining zones. Athletes filling vacancies in this manner will not count towards team points. Team rosters must be submitted to the host chairs for rural and provincial meets at least 48 hours prior to the commencement of the competition.
8.0New Business
8.1CSSF 2012 Meeting
- John briefed the board on CSSF annual meeting which is to be hosted in Alberta by the ASAA in 2012 and welcomed any feedback from Board members. Possible sites include Banff and Kananaskis.
8.250th Volleyball Anniversary
-Discussion was had on the possibility of hosting all classifications at the GO Centre in Edmonton in celebration of 50th anniversary of volleyball.
ACTION ITEM: Add this item to the agenda for APM
8.3John Paul II transfer of zones: North Central to Edmonton Metro
It was moved and seconded to allow John Paul II to transfer zones.
MOTION CARRIED
8.4Badminton clothing: skirts for girls
-Badminton World Federation rules now state that female athletes are required to wear skirts.
It was moved and seconded to not adopt the badminton uniform rule change regarding skirts.
MOTION CARRIED
8.5ASBA off-site transportation
-John met with the Executive Director at ASBA regarding safer travel for students.
-Discussion with Board members included: preference for use of school buses over personal vehicles, no drivers under the age of 21, teachers required to sign declaration when transporting students in own vehicles
-This item was discussed as an information piece only, all zones are responsible for sharing information with their schools as they see fit
8.6Executive Positions structure
-3 year term for outgoing Director of Athletics (Boys/Girls)
-3rd year could be a transitional/mentoring year as the role for the new position
-Would be rotational between the out-going Girls and Boys Director
-Would need to add an additional position in order to make the rotation work so that there would always be a new director, 2nd year director and the mentoring director
It was moved and seconded to create a new Director of Athletics position on the Executive and make it a 3 year term.
MOTION CARRIED
8.7Track & Field weights and measures
-Issue of having to allow a time for all implements to be weighed for track provincials. It is time consuming and there is always an issue of storage space.
-IAAF rules state that host equipment is to be used at track meets, with the exception of pole vaults.
It was moved and seconded that all competitors are required to use the equipment provided by the host, with the exception of pole vault.
MOTION CARRIED
8.8Transgendered athletes
Tom Parker from the Calgary Zone brought it to the attention of the Board that this may be an issue in the near future and is something that the Board should start to consider.
9.0Competition Bids
9.1Fall 2012 sports: uncontested bids
It was moved and seconded that the Fall 2012 uncontested bids be approved.
MOTION CARRIED
9.2Fall 2012 sports: contested bids (powerpoint presentations were shown)
It was determined by ballot that St. Jerome’s will be the host of the 2012 1A Boys and Girls Volleyball Championship.
10.0Elections
The following positions were decided via written ballot. The successful candidates were:
10.1Executive
Director of Athletics (Boys):Daryn Galatiuk, Glendon School
10.2Commissioners
Basketball (Girls):Janice Laing, Monsignor McCoy, Medicine Hat
Sportsmanship:Ryan Brennan, Heritage Christian, Calgary
Rugby (Boys):Greg Forsyth, Strathcona Composite, Edmonton
Cross Country:Darryl Smith, Eagle Butte, Dunmore
Volleyball (Boys):Michael Vaughan, Three Hills School
It was moved and seconded to destroy the ballots. MOTION CARRIED
11.02010/11 ASAA Annual Planning Meeting: December 1-2, 2011 Red Deer
2011/12 ASAA Annual General Meeting: May 10-11, 2012 Edmonton
12.0ASRPWF Sport Focus Group: 2-3 pm (all Board members)
Presenters from ASRPWF came in to conduct a focus group on sport and relevant issues involved with sport on a provincial and national level.
13.0Adjournment: The meeting was adjourned at 3:08 p.m.
ASAA 2011
AGM Minutes
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