Employment Web Manual
ClickEmployee in the footer on the HOME PAGE
Click Managers’ Resources on the left
Managers and Supervisors may make changes to student job openings. Human Resource Personnel may make changes to the general job openings. Managers and supervisors may review job applicants.
Click job Posting Database
Add a job
Click add a job opening
Enter classification: general or student
Enter unit
Enter job type: Full time, Part time, Student
Enter title – For student positions enter simple titles like Dunkin Coffee and the supervisor’s name contact information.
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Enter Schedule
Enter Duties for general positions. This is not necessary for student positions.
Enter Listing date: This date will be the first day the job will show on the web page.
Enter Listing closes: This date will remove the job from public view but retain it to be used again by changing the Listing closes to a later date.
Clicking send notification to email subscribers will send an email to all who have applied for a position regardless of their application status. (see below)
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Edit a Job
Click the job you wish to edit and or repost
Remember to change to list dates, so that it will show on the web page.
If it is a new opening, click the send notification email. If it is just a correction or changing the listing closes date, do not resend notification.
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Job Applications
Applications are collected and can be viewed/edited/printed/deleted in the EDIT VIEW for either the student or general application.
General Application
Click employee (HOME PAGE FOOTER)
Click managers’ resource link
Enter User ID and password
Click General Applicants database
Click Advanced Search
Enter in criteria to search for applications. This will become your pool of applicants.
You will need to document for every application why you did not select them for an interview.
You may want to expand you search wide enough to capture all qualified applicants, but not so large to create a pool too large that requires more documenting. Most applications become outdated within a few weeks.
Position is not always helpful for general dining positions. Better used for professional positions like Accountant, Nutritionist…
Click submit
You will receive a list of applicants.
Print out this listing of your pool of applicants to be your WORKING copy of notes regarding applicants.
Right-click and select print from the pop-up window.
**You can also cut and paste into excel – not the prettiest paste but it does give you a list.
Application Review
Review the notes from in the listing for important information. If the information disqualifies the applicant from consideration circle it on your printed listing. For example, a note of “not interested in food service” or “did not show or call for interview” would be reasons to not review the application.
Click the history link to see if the applicant has applied previously with Auxiliary Services Corporation. You will also be able to see previous notes on applicants that do not appear on the most current application. If you use a previous note, as a reason to disqualify the applicant write “see history” on your notes next to the applicant’s name. (see example with Matthew Pritchad)
Click the applicants name to review their application.
You can leave a note at this time and click submit button. If you do not leave a note now you must write it on your notes listing.
Printing Application
Under tools( right side), click Print application to print the application. General applicants can attach a resume as a Word Document. You can print the resume by clicking Print resume if one is attached.
Sending Email to individual applicants
If you need to send an email to a few applicants from your pool click, the send e-mail box for that individual. Click “send email to selected applicants” button at the bottom of the page.
You may use this to invite several applicants to an interview or to send them a no thank you email.
A copy of this email will be sent to the applicant as a blind copy. The original copy will be sent to . You can change this to your address if you wish or leave it as is.
Completing your notes list
After you have conducted your search, enter your notes into the application system. Rerun your search criteria. Enter why you did not interview the applicant, and for those you interviewed, why you did not select them. When this is completed print the list and add to the material to be sent to Human Resources.
Student Employment Applications
Managers can search the student applications to find students who match the time slot needs for a particular position.
Employee (Home page Footer)
Click Manager’s resource
Log In
Click Student Application Database
On the search form, you can search based on the positions.
You can search for availability it returns only students that match ALL time slots.
You can now search based on whether or not the student has worked at ASC previously.
Click view to open the application.
For Human Resource Use Only
Change Status
To change the status of an application (Active, Rejected, Hired) select the desired status from the list box at the top of the edit screen for the application. Be sure to click submit when done. Changing the status to Rejected or hired will remove it from view in the active list.
Send mass email to applicants
You can send bulk e-mails to all, or a subset group of, applicants using the generate e-mail link at the top of the page. Use this to remind student’s to bring ID to prove eligibility to work in the US. Reminder about job fairs.
Thank you email to applicants
The notification e-mail and thank you message can be changed using the Notification/Thank You button.
Mass Delete or reject applications
The delete applications button at the top can be used to delete all applications prior to a specific date. This should be used only after one year for EEOC and DOL purposes. To move actives to rejected, the rejected applications button at the top can be used to move all applications prior to a specific date to rejected status.
Student Application
The student application has all of the features of the general application above, except the ability to up load a resume. Additional features are:
Timeslots
Timeslots can be added, edited, and deleted. When added, they appear on the student application. Students can select the timeslots that they are available for.