Minutes of the meeting of Baston Parish Council held on Thursday 14th February 2013 at The Barn @ 19:30hrs.
Present: Cllrs. Mrs E Mort (Chairman) G Baxter (Vice-chairman)
Mrs L Colbourn A Hutchins
Mrs S Bunce M Parkin J Affleck
Clerk: Miss R H Woolley
D.Cllrs: K Cooke C.Cllr: M Trollope-Bellew
Community Lincs – Ian Ransom
Public – 13 (for the presentation). 5 (for the Parish Council meeting)
19:30 – 20:00 Presentation – Superfast Broadband
A presentation by Ian Ransom (Community Lincs Officer) took place before the start of the Parish Council meeting. Mr Ransom informed the meeting that funding for the project was divided between the Government, Europe, County and District Councils. He said that the LCC register had closed and it was hoped that 90% of Lincolnshire would have superfast broadband with the other 10% accessing from other forms. A heated question and answer session took place.
Public Forum Commenced 20:00
Peter Rayner BEG thanked Cllr. Hutchins for helping him remove the growth from the base of the trees in Thetford Avenue and Main Street. He also said that he was not happy with the way the Housing Needs Survey had been constructed; it did not enquire into older peoples requirements in the parish. He was also unhappy about the proposed five pound increase in Community Tax by SKDC. Finally he felt that the Parish Council needed to be more pro-active in regard to broad band.
PCSO Chris Clark reported that there had been very few problems in Baston compared to other parishes. He did report that there had been arrests for burglaries and he urged everyone to sign up to the Lincs Alert.
C.Cllr. Martin Trollope-Bellew reported that the County Windfarm Guideline Consultation had received excellent response. He also reported that at the last meeting with East Midlands Ambulance Service it had been reported that there would be two extra Hubs, one at Market Deeping the other at Grantham. EMAS did confirm that they were unable to meet the Government National Targets in Lincolnshire.
Peter Rayner reported that there was a First Responder living in Baston.
Parish Council Meeting Commenced 20:20
015/13 Chairman’s remarks
Cllr Mrs Mort reported that Lee Lawes and Larry Knights had both resigned and the clerk had placed the appropriate notices on the notice board and website with SKDC having been informed. The clerk was asked to write a letter of thanks on behalf of the Council. Action Clerk. She also reported that the Council was governed by 1972 Local Government Act. Cllr Mort also said that the Councillors would be discussing the Neighbourhood Plan Development and because of the resignation of Lee Lawes a councillor was required to join the Planning Group.
016/13 Apologies for absence & reasons given
None
017/13 Disclosure of Interests
Cllr Mrs Mort – Personal Interests in - Item 020/13 (a) A friend of the applicant, Item 020/13 (c) As a member of BEG (Baston Environmental Group) which had sent in a representation on behalf of its members.
018/13 Minutes of the last meeting
It was proposed by Cllr. Affleck, seconded by Cllr Mrs Colbourn that the minutes of the last meeting held on 10th January 2013. It was resolved that the Chairman Cllr. Mrs Mort sign the minutes as a correct record. All agreed.
019/13 Clerks report on matters outstanding
1. 005/13 (1) Housing Needs Survey – a questionnaire was sent out week beginning 4th February with deadline 8th March.
2. 005/13 (2) Plaque in Church – the clerk has received one reply to date. A letter had been sent to another company plus a reminder the other company. Action Clerk.
3. 005/13 (3) Trees along the Allotment Boundary, Thetford Avenue – nothing to report. Action Clerk. Sprouting branches at base of trees along Thetford Avenue/Main Street have been dealt with. Thanks go to Peter Rayner and Cllr. Alan Hutchins.
4. 005/12 (4) Footpath, High Street – nothing to report. Action Clerk
5. 005/13 (5) Deeping Road, Buddleia – nothing to report. Action Clerk
6. 005/13 (6) Main Street – pot holes – nothing to report. Action Clerk
7. 007/13 (d) Removal of Sycamore tree, allotment boundary with Bede Road. The majority of tenants have been informed plus property owners at numbers 14 & 16. Mr Plummer hopes to commence 14th/15th March. The councillors agreed to the new date. Action Clerk.
The owner of number 16 has asked if the Parish Council were planning to replace the tree. It was agreed that it would not. Action Clerk.
8. 008/13 (1) Church Lane – damaged grass verge has been dealt with by resident. No Action.
9. 008/13 (2) Dog Fouling – The clerk has written to the Baston CE School. Monitor situation.
020/13 Planning
a) S13/0079 Dyer R/o 12 Greatford Rd-2 storey dwelling. It was agreed no representation but to include the comments from the two letters of objection. All Agreed. Action Clerk.
b) S13/0148 Freeman, Poplar Tree Fm, Fen-erection of new access roads. After great debate with various concerns raised, one included the number of lorries which travel through the village main street. It was proposed by Cllr Hutchins and seconded by Cllr. Mrs Bunce that there was no objection to the application but it was resolved that a S106 Agreement be put in place that all vehicles must make a left turn out of Hacks Drove, No vehicles – Owner/Sub-contractor allowed through Main Street, Baston. All Agreed. Action Clerk.
c) PL/0186/12 (S7/2737/10) Cemex UK, Manor Pit Quarry-to continue to extract s/g without complying with conditions etc. It was proposed by Cllr Hutchins and seconded by Cllr Mrs Bunce that the Parish Council takes into account the letter received from a resident of Manor Drive. It was resolved that there should be no low level farming and that an earth mound with screening be constructed to reduce the noise/dust/visual impact on the village, no HGV’s allowed through the village. All Agreed. (Cllr Mort abstained.) Action Clerk.
d) S12/3071 & S12/3073 Williamson, 42 Main St-discharge of C4,5,7,8,11 &12 (S12/1869) & 4,5,7,8,9,10 &12 (S12/1747). Approved 23.01.13
e) Additional-
- Seagate Homes- require suggestion for a street name for the development off Aveland Way. It was agreed that there should be a choice of three surnames:– Keith Thompson, Robert Padmore or Major Wherry. All had served the community in various ways. All Agreed. Action Clerk.
- S12/2817 Watts-Officer recommendation refusal, to go to committee on 19.02.13. No Action.
- SKDC Grantham Area Action Plan-Withdrawn by SKDC. No Action.
- Planning Group – It was proposed by Cllr Parkin and seconded by Cllr Mrs Bunce that Cllr Hutchins be elected onto the planning group. All agreed. Action Clerk.
021/13Finance
a) Report on balances and quarterly update – February 2013
Lloyds Bank Current A/c b/f / £586.13-Payment-community cleaner/Clerk s.order / (£327.05)
+transfer from BIAA / £1,000.00 / £1,259.08
Lloyds Bank BIAA / £10,959.98
+Interest / 0.45
-transfer to Current A.c / £1,000.00 / £9,960.43
Current A/c b/d / £1,259.08
BIAA b/d / £9,960.43
Melton Mowbray B.S / £10,104.72 / £21,324.23
· PAYE in Real Time Information – the clerk cannot download the information required from HMRC until 2nd April. The package is free for employers with 9 or less employees.
· The Melton Mowbray Building Society – The clerk has obtained information regarding other interest rates available and the 100 Day Notice Account at 1.90% gross is still the best available.
· The Clerk has applied to Zurich Municipal Insurance direct to obtain a quotation for Council insurance for 2013-14.
b) Payments:- 1. M Hutchins-community cleaner £61.90
2. R H Woolley-monthly salary £265.15 (Paid Standing Order)
It was agreed that Cllrs Mrs Mort and Mrs Colbourn sign cheque 839 (item 1). All agreed. Action Clerk
c) Employment of Contractors. It was proposed by Cllr Parkin and seconded by Cllr Mrs Colbourn that the Parish Council adopts a Statement for the Employment of Contractors. All agreed. Action Clerk.
d) Neighbourhood Development Plan (NDP). A discussion took place which included the cost to the parish. It was proposed by Cllr Affleck and seconded by Cllr Parkin that the parish should register as the first step towards a NDP. It was resolved that Cllrs Affleck and Parkin plus the members of the Planning Group would be involved in the project. All agreed. Action Clerk.
e) Additional - None
022/13Highways
1. Cllr Hutchins informed the meeting that lorries with weight limit over 7.5tonne were coming though the village. It was reported that PMK Recycling had assured the council no of their vehicles would no use Main Street unfortunately this was no longer the case. It was agreed that the clerk would contact the company. Action Clerk.
2. Concern was expressed about the type of business taking place at Poplar Tree Farm and the number of HGV’s involved which were travelling along Main Street at different times of the day and night. Action Clerk.
023/13 Village Concerns
1. Broadband Presentation. A discussion took place and it was suggested that more people need to register their interests with BT. This could be done through Baston News, Agenda or monthly report to local newspapers. Action EM/AH.
2. Cllr Affleck was concerned about the lack/loss of diversity within the members of the parish council. A debate took place and Cllr Affleck was thanked for his comment. No Action.
024/13 Correspondence
- Lee Lawes emails of resignation. Emailed to EM
- Larry Knights letter via email of resignation. Emailed to EM
- Letter G Kirk, Manor Rd ref-Cemex (6.c) postponed from Jan meeting. Emailed to Cllrs
- Letters S Taylor/D Howlett objection to Planning application 12 Greatford Rd. Emailed 13.02.13
- Use of Contractors. Emailed to Cllrs
- Police & Crime Commissioner for Lincolnshire-proposed plans from PCC. Emailed to Cllrs 18.01.13
- Community Policing – proposed plans from PCC Alan Hardwick. Emailed to Cllrs 28.01.13
- Clerk’s & Councils Direct magazine
- Baston C E Primary School – letter of thanks for grant of £400.00
- BPFMC-Thank you letter for grant up to £3700.00. Emailed to cllrs 28.01.13
- Additional – Have your say on the future of water. Emailed 28.01.13
025/13 Reports from Outside Bodies
1. C.Cllr. Trollope-Bellew reported during the Public Forum.
2. D.Cllr Cooke reported that the boundary review had agreed with a reduction of district councils by three to fifty five. This will be going out to consultation in the near future. He also reported that SKDC was one of only forty councils who had been given a dispensation by government to increase above 2% because of its low increases in the past.
026/13 To resolve whether the Council move into closed session.
None
027/12 Any Other Business
None
028/12 Date of next meeting
The Parish Council Meeting on 14th March 2013 at The Barn at 8.00pm
The meeting closed at 21:45
Public Forum
A member of the public said that ‘Councillors come and go and you have to be accept it’. It was also stated that it was best if the district increases a small percentage each year rather than a large amount at one time. Another member of the public said that the village ‘gets what it gets and does pretty well’.
Public Forum Concluded 21:50
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