CLAXTON-HEPBURN MEDICAL CENTER

MINUTE SUMMARY

MEETING:Cancer CommitteePage 1 of 2

DATE: January 26, 2010

CALL TO ORDER: 12:00 p.m. - 1:00 p.m.PRESIDING: Alka Srivastava, M.D.

MINUTES:Christine Richardson

PRESENT:Karena Zimmer, LMSWCarol Lytle, Tumor RegistrarJJ Mahany, RPA-CKaren Kantor, DO

Kathy Beauchamp, NM/Med SurgMichele Pelusi, CO Coordinator Christopher Brandy, MDGreg Guimond, Pharmacist

Laura Gregory, ACS . Kim Salton, RN/Nurse NavigatorLucille Alston, MDVicki Perrine, VP/Clinical Services

Jerry Sheppard, Director/CTCAlka Srivastava, MDNicole Zeledon, RNJuan Harris, MD

Joanne Todd, Director/Med Records

ABSENT: Adam, Jarrett, CMO /MDLaura Gregory, ACS

EXCUSED:Ali Gharagozloo, MDJohn Gebert, MDJeanne Raven, RNLeah Neely, Director/PI

PROBLEM/TOPIC / CRITERIA/DISCUSSION / RESPONSIBLE PARTY / ACTION / FOLLOW-UP
Roll Call / Roll call established a quorum was present to conduct business.
Approval of Minutes / The minutes from the meeting. held on November 24, 2009 were presented for review and approval. / Alka Srivastava, MD / Motioned by Jerry Sheppard, seconded by Kay Zimmer and carried to approve the minutes as written. / The minutes will be kept on file at the Cancer Treatment Center and available online via link “Share Point”.
Additional Member / Dr. Srivastava added Dr. John Gebert and Karen Kantor; DO to the Required Cancer Committee Members. Both physicians have filled positions that were previously on the committee. / Alka Srivastava, MD / Dr. John Gebert and Karen Kantor DO added as Required Cancer Committee Member. / None
2009 Radiation Study, Stand 8.1 for 2010 / See Attached / Douglas Salhani, Physicist / None
Standard 1.1-2.2 / See attached / Jerry Sheppard, Director/CTC / None
Cancer Committee Coordinators, Standard 2.3 / All Cancer Committee Coordinators remain the same as 2009 with the exception of the Cancer Conference Coordinator, which will now be Dr. Srivastava. See Attached / Jerry Sheppard, Director/CTC / A motion was made by Dr. Chris Brandy and seconded by Greg Guimond. All in favor. / None
Meeting Schedule, Standard 2.4 / Cancer Committee Meetings will be meeting once quarterly unless otherwise needed. The day of the week is going to change to Wednesday. We will coordinate the meetings so that they do not conflict with Tumor Board. / Jerry Sheppard, Director/CTC / None

MEETING: Cancer CommitteePage 2 of 3

DATE: January 26, 2010

PROBLEM/TOPIC / CRITERIA/DISCUSSION / RESPONSIBLE PARTY / ACTION / FOLLOW-UP
Annual Goals- Standard 2.5 / Community Outreach- See attached. Would like to set goals for 2010 including a skin cancer screening, an Educational Panel discussion, and continue the Pink Ribbon Campaign. Also would like to increase community awareness of mammography.
Program Goal- Start a second satellite clinic in the immediate area by the end of the year. The measure of the goal will be if the clinic opens by the end of 2010
Clinical Goal- The Cancer Committee would like to align with the hospital goal to make a partnership with St. Lawrence Hospice for a palliative care program. The measure of the goal will be if the partnership starts by the end of 2010 / Jerry Sheppard, Director/CTC / Research the options that Meditech will allow the committee to report.
Standard 4.0-4.3, Standard 4.4-4.5, and Standard 4.7 / See Attached / Jerry Sheppard, Director/CTC / None
Standard 5.1 / See Attached / Michele Pelusi, Jerry Sheppard / None
Standard 6.1 / See Attached / Jerry Sheppard, Director/CTC / None
AJCC Staging Audit, Standard 4.3 / See Attached / JJ Mahany, RPA-C / JJ will report out on this standard every quarter for the previous quarter
Cancer Registry Report / See Attached / Carol Lytle, RN, CTR / None
Standard 2.6, 2.7, and 2.9, Tumor Board / See Attached / Carol Lytle, RN, CTR / None
Standard 2.10, Eval. of Cancer Registry Data / See Attached / Carol Lytle, RN, CTR / None
Standards 3.1-3.5 / See Attached / Carol Lytle, RN, CTR / None

MEETING: Cancer CommitteePage 3 of 3

DATE: January 26, 2010

PROBLEM/TOPIC / CRITERIA/DISCUSSION / RESPONSIBLE PARTY / ACTION / FOLLOW-UP
Standards 4.3, 4.6 / See Attached / Carol Lytle, RN, CTR / None
Standard 7.1 / See Attached / Carol Lytle, RN, CTR / None
Site focus for 2010 / The site focus for the Cancer Committee in 2010 will be melanoma. / Carol Lytle, RN, CTR / Dr. Srivastava made a motion for melanoma to be the site focus for 2010 and Jerry Sheppard seconded the motion. / None
Standard 2.11 / On December 1, 2009 the 2008 Annual Report was disseminated to Cancer Committee and all hospital physicians. / Jerry Sheppard
Adjournment / The meeting was adjourned at 12:52pm. Next meeting to be held April 28, 2010 at 12:00 pm in Conference Room A&B. / Alka Srivastava, MD / None

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Alka Srivastava, M.D., Chair/Cancer Committee Date Christine Richardson, Office Manager, Recording Secretary/CTCDate