Corrigendum Document
For
City Wide Roll Out of “Intelligent Traffic
Enforcement & Surveillance Systems”
For
Automation of Himachal Pradesh Police Department
Government of Himachal Pradesh
Department of Information Technology
24, SDA Complex, Kasumpti, Shimla – 171009
Phone: +91-177-2628914 Fax: +91-177-2628915
Website:
Corrigendum Reference Number: 1
Corrigendum Date: ___, April 2015
RFP Document: RFP for Intelligent Traffic Enforcement & Surveillance System
“Interested Bidders are invited to submit their proposals by 19thMay, 2015 at till 4:30 pm the Department of Information Technology on the address mentioned below” Department of Information Technology, 24, SDA Complex, Kasumpati, Shimla-171009 (H.P) /- “Interested Bidders are invited to submit their proposals by 19thMay, 2015 at till 4:30 pm at the Department of Information Technology on the address mentioned below”
Department of Information Technology,
24, SDA Complex, Kasumpti, Shimla – 171009
Telephone: +91-177-2628914
Fax: +91-177-2628915
- Presentation & Demonstration by prequalified bidders: To be communicated to the qualified bidders
- Opening of Commercial bids : To be communicated to the qualified bidders
CorRigendum annexure 1
Revised PAYMENT SCHEDULE
Payment shall be made only after theacceptance of various deliverables by the evaluation committee. The Bidder or PB will be paid project feeas a percentage of the contract value as per the Payment Schedule suggested below:
Sr. No. / Project Milestone / Weeks / Payment / Remark1. / Award of the Work after signing of the Contract Agreement / T / 0%
2. / Installation of Complete Hardware Equipment at respective Sites/Locations / T+12 weeks / 25% / A claim for second part shall be staked by the Supplier when he has supplied all equipment/ products. The second part will be paid after receipt of duly acknowledged delivery challans& invoice, as required by the Purchaser.
3. / Successful implementation, commissioning and “Live Test Demo” to the Client and HPP / T+14 weeks / 25% / Third installment of amount of 25% of the order value shall be paid after successful implementation, commissioning and “Live Test Demo” to the Client and HPP. If the milestone is delayed beyond 45 days on account of site not being ready (or any other reasons entirely attributable to the Purchaser) or any other reason attributable to the Purchaser, half of the third installment amount (i.e. 12.5% of the order value) shall be released to the Supplier.
4. / Successful Evaluation of the Complete Solution for the period of Four weeks by the Client and HPP / T+18 weeks / 25%
5. / End of Success of 1st year / 05%
6. / End of Success of 2nd year / 05%
7. / End of Success of 3rd year / 05%
8. / End of Success of 4th year / 05%
9. / End of Success of 5th year / 05%
CorRigendum annexure 2
Training details
Training and Capacity Building details:
- One time 50 HPP staff needs to be trained on proposed application operational aspect
- Thereafter bidder needs to provide refresher training once in six months for staff who has been changed during the period.
CORRIGENDUM ANNEXURE 3
Declaration of Acceptance of Terms and Conditions in RFP
Date: ......
To,
The Director,
Department of Information Technology,
Government of Himachal Pradesh,
24, SDA Complex, Kasumpti, Shimla – 171009
Sir,
I have carefully gone through the Terms & Conditions contained in the RFP for City Wide Roll Out of “Intelligent Traffic Enforcement & Surveillance Systems”.
I declare that all the provisions of this RFP/Tender Document are acceptable to my company. I further certify that I am an authorized signatory of my company and am, therefore, competent to make this declaration.
Yours faithfully,
(Signature of the Bidder)
Printed Name
Designation
Seal
Date:
Business Address:
CORRIGENDUM ANNEXURE 4
Format of Manufacturers' Authorization Form
The bidder (prime) should submit valid letter from the OEMs as mentioned below, for each product/Software application/System software/tool/equipment etc.,to be used in providing services mentioned in this tender.
(Authorization to be taken from Hardware/Software OEM’s)
Ref. No. ______Date:
To,
The Director,
Department of Information Technology,
Government of Himachal Pradesh,
24, SDA Complex, Kasumpti, Shimla – 171009
Dear Sir,
Please refer to your Notice Inviting Tenders for City Wide Roll Out of “Intelligent Traffic Enforcement & Surveillance Systems”.
M/S ______(Bidder), who is our reliable distributor/Parterner is hereby authorised to quote on our behalf for this prestigious tender.
We undertake the following regarding the supply of all the equipment/products and related software as described in this tender
1. Authorization for M/S ______(Bidder) to sell the hardware / software.
2. Confirm that the products quoted are not “end of life or end of sale products” as on Bid Submission date. If in case the support for the product quoted has been stopped/ withdrawn till the time of delivery of equipment, the same will be changed with the equivalent or superior product at no extra cost.
3. Undertake that the support including spares, patches, and upgrades for the quoted products shall be available for 6 years from the signing of contract or 5 years from the Go-live.
Yours faithfully,
(NAME) (Name of manufacturers)
Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer. It should be included by the Bidder in its bid.
Annexure-ACLARIFICATION OF ACTUAL QUERIES
Sr.No / Bidding Document Reference / Content of RFP requiring clarification / Points of Clarification required
1 / Page 51, Clause 5.7 / Technical Overview / Are the ANPR cameras specified for Day & Night time use?
2 / Page 52 Clause 5.7.2 / Technical Overview / Are the cameras required to capture 2 wheeler number plates also?
3 / Page 52 Clause 5.7.2 / Technical Overview / Is the ANPR camera required to capture both retro reflective and non-reflective number plates found in India, for Night conditions?
4 / Page 53 Clause 5.7.8 / Technical Overview / What is required automatic number plate recognition accuracy for 2 wheelers and other vehicles?
5 / Page 53 Clause 5.7.8 / Technical Overview / In case some number plates are not automatically recognized, are the number plate images available for manual recognition?
6 / Page 53 Clause 5.7.8 / Technical Overview / What is required vehicle detection rate, i.e. if 1000 vehicles move on road, at least how many vehicle images should be captured? (For auto or manual recognition), considering 2 wheeler and 4 and above wheel vehicles?
7 / Page 51 Clause 5.7 / Technical Overview / Is the system specified to capture vehicle images also for crime analysis, hit & run vehicle detection etc. , apart from licence numbers?
8 / Page 52 Clause 5.7.2 / Technical Overview / Up to what speed vehicle image should be captured without any motion blur or artefacts? ( considering new generation vehicles can achieve above 180 KMPH)
9 / Page 51, Clause 5.7 / Technical Overview / Does imported hardware allowed considering national security concerns? Any preference given to Made in India products, as per new government directive?
10 / Page 51, Clause 5.7 / Technical Overview / Experience in Indian road conditions considered, since Indian conditions are totally different from other countries?
11 / Page 53 Clause 5.7.8 / Technical Overview / Number of ANPR cameras depends on the number of lanes on a Road and number of roads, are these aspects considered when specifying number of cameras?
12 / Page 51, Clause 5.7 / Technical Overview / ANPR cameras should be placed on free traffic flow stretches, for avoiding numbers being hidden by other vehicles, due to traffic congestion, is this condition considered in selecting roads?
13 / Page No 64 & 86: IP Fixed Varifocal Outdoor Camera 3 Megapixel / Frame Rate: Up to 25/30fps in all resolutions / As the cameras are used in the outdoor environment for monitoring of vehicular traffics which are moving on high speeds. To capture the moving vehicles without blurr and Ghosting effect in the video, we request to consider 60 fps on Full HD Resolution and 30 fps on 3MP Resolution, as most of the reputed OEM has already introducted 60fps technology in cameras and is readily available for better applications for City Surveillance Environment.
14 / Page No 64 & 86: IP Fixed Varifocal Outdoor Camera 3 Megapixel / Image Setting: WDR / WDR is the very critical facator for better imaging in varied light conditions. Better the WDR Valus, better will be the quality of Image. As most of the OEM have standardised WDR >130 dB in Megapixel Box Cameras, thus request to put WDR Value as WDR>130 db for better imaging results.
15 / Page No 65 & 87: IP Fixed Varifocal Outdoor Camera 3 Megapixel / Motion Detection: 10 zone video motion detection with included or excluded options / Request to please clarify as Motion Detection for 10 Zones are required for recording or Alarming? Most of the OEM have Analytics on Edge to get the smart alarming based on various parameters like Line Crossinng, Wrong Direction etc. Request to change it with Intelligent VMD or Analytics for better intelligence and efficiency.
16 / Page No 65 & 87: IP Fixed Varifocal Outdoor Camera 3 Megapixel / 1 alarm input and 1
output; / 1/1 Alamm IO are very less. We request to please make it minimum 3/1 to have better integration for RLVD, Speed Guns. Traffic Congetioon Loop Circuit etc.
17 / Page No 65 & 87: IP Fixed Varifocal Outdoor Camera 3 Megapixel / Connectors: RS485 / We request to please clarify the application for RS485 in Fixed camera? Request to delete this as most of the OEM are not having cameras with RS485 port and it is specific to very OEM only.
18 / Page No 65 & 87: IP Fixed Varifocal Outdoor Camera 3 Megapixel / Horizontal Field of View: Should Support minimum width 3.5 mtrs (Single Lane) / Request to please clarify the full Filed of View and Application?
19 / Page No 66 & 87: IP Fixed Varifocal Outdoor Camera Lens Megapixel / The cameras asked are True Day Night and Also IR Illumimnators are asked in the tender but the supported Lens and without IR Correction. We request to consider 3MP, IR Corrected, CS Mount Megapixel Vari-Focal Lens of 8-50mm
20 / Page No 66 & 88: IP High Speed Dome (PTZ) Outdoor Camera 2 Megapixel / Focal Length: 4.7 to 94mm & Optical Zoom: 20X / Most of the OEM have come up with 30x Full HD with larger Focal length of 4.3~129mm which provide distaant and better coverage. Thus we request to please consider our request of changing this with 30x Full HD PTZ with 4.3 ~129mm Focal Lenght
21 / Page No 66 & 88: IP High Speed Dome (PTZ) Outdoor Camera 2 Megapixel / Wide Dynamic Range: On/Off / WDR is the very critical facator for better imaging in varied light conditions. Better the WDR Valus, better will be the quality of Image. As most of the OEM have standardised WDR >100 dB in Megapixel PTZ Cameras, thus request to put WDR Value as WDR>100 dB for better imaging results.
22 / Page No 66 & 88: IP High Speed Dome (PTZ) Outdoor Camera 2 Megapixel / Electronic Shutter Speed: 1/1 to 1/10000 sec / We request to make it generalised with 1/30 to 1/10000 as 1/1 to 1/10000 is specific to few OEM only
23 / Page No 66 & 88: IP High Speed Dome (PTZ) Outdoor Camera 2 Megapixel / Manual Pan Speed: 0.5* to 200*/sec / We request to make it generalised with 0.5°/s ~ 120°/s, as 0.5°/s ~ 200°/s, is specific to few OEM only
24 / Page No 66 & 88: IP High Speed Dome (PTZ) Outdoor Camera 2 Megapixel / Preset Speed: 400*/sec / We request to make it generalised with 300°/s, as 400°/s is specific to few OEM only
25 / Page No 66 & 88: IP High Speed Dome (PTZ) Outdoor Camera 2 Megapixel / Preset Accuracy: 0.225* / We request to make it generalised with 1/30 to 1/10000 as 1/1 to 1/10000 is specific to few OEM only
26 / Page No 66 & 88: IP High Speed Dome (PTZ) Outdoor Camera 2 Megapixel / Video Compression: H.264 Main Profile/MJPEG / H.264 High Profile is the best compression available in market as of now. Request to make it compulsory for Video Compression of H.264 Main Profile/ High Profile as most of the OEM are manufacturing cameras on Main/High Profile H.264 Compression
27 / Page No 66 & 89: IP High Speed Dome (PTZ) Outdoor Camera 2 Megapixel / Alarm: Inputs x 4; Outputs x 2 / We request to make it generalised with Inputs x 3; Outputs x 1 as 4/2 IO is specific to few OEM only
28 / No certifications is asked for the Safety/Quality parameters. We reqquest to add that Cameras quoted should be UL & FCC Certified
29 / Page 34, Section 4.6 Payment Schedule / 25% payment at Installation of Complete Hardware Equipment at respective Sites / Locations / 50% Payment should be made at this stage
30 / Page 37, Section 4.14, Liabilities / This section indicates unlimited Liability / The liability should be limited to 5 lakhs
31 / Page 44, Section 5.2 Project Overview / The “Intelligent Traffic Enforcement & Surveillance System” will be implemented over a period of
Twelve Weeks. / The time frame is too less it should be 24 weeks at least
32 / Page 46, Section 5.4 Location and Requirement Details / The quantity of cameras / As per our understanding of RFP, it is envisaged that same camera will be capable of Surveillance as well as ANPR operation. However it may not be a good idea. The ANPR system is required to function on ROI basis however it is suggested that since ANPR requires min 1.3 MP density and it may not be possible to extract this ROI from surveillance mode. Hence it is suggested that surveillance cameras and speed cameras may be kept separate. The ANPR cameras may be specified for 1.3 Megapixel to reduce the cost of extra cameras.
33 / Page 48, State Data Center Requirement Details / The storage capability / May need to be increased based on above point.
34 / Page 50, Section 5.6 Detailed Scope of work / 1.3 Installing the IP Camera (ANPR & Surveillance) with suitable bracket to fix to the pole as per the requirement. Supply of all fixing hardware including customized junction box
(Environment Enclosure) is in Bidder/PB/Consortium’s scope. 1.4 Supply & erection of the poles where required (refer sr. no. 11 & 21 of section 5.4 in location & requirement details) is in Bidder/PB/Consortium’s scope. The poles dimension shall be of 6.5 m height with 3” cantilever. 1.5 Power connectivity will be provided by HPSEB, through electricity meters, in junction box (Environment Enclosure) installed on existing/erected pole. 1.6 Network connectivity will be provided by Telecom Operator in junction box (Environment Enclosure) installed on existing/erected pole. 1.7 Power connectivity for IP Camera (ANPR & Surveillance) & IR illuminator should be provided from junction box (Environment Enclosure) with 3 core 0.75 sq mm unarmored cable. GI Conduits should be used for laying of all the cables from junction box (Environment Enclosure) to Cameras. Supply of terminal blocs, lugs, & 3 core 0.75 ISIcable will be in Bidder/PB/Consortium’s scope. / Installing the IP Cameras through Junction Box, How the service provider netwrok will be connected to the camera. Do we need to provision any industrial grade switch also inside the junction box? What will be the end connectivity provided by service provider? Who will install the electricity meters ? Please be more clear about the requirement at poles.
RESPONSE TO THE QUERIES
Sr.No. / Company Name / Sr. No / Bidding Document Reference / Content of RFP requiring clarification / Points of Clarification required / Response1 / Kerala State Electronics development Corporation Ltd / 1 / Page 51, Clause 5.7 / Technical Overview / Are the ANPR cameras specified for Day & Night time use? / Yes
2 / Page 52 Clause 5.7.2 / Technical Overview / Are the cameras required to capture 2 wheeler number plates also? / Yes
3 / Page 52 Clause 5.7.2 / Technical Overview / Is the ANPR camera required to capture both retro reflective and non-reflective number plates found in India, for Night conditions? / Yes
4 / Page 53 Clause 5.7.8 / Technical Overview / What is required automatic number plate recognition accuracy for 2 wheelers and other vehicles? / 90% ANPR accuracy for standard 4 wheeler number plates, > 50% for standard 2 wheeler number plates during the Day time and during night 4 wheeler can have > 70% accuracy, >40% for 2 wheeler ( night without FOG / Rain) This accuracy is for reflective and non Reflective Number Plates for Night and day time
5 / Page 53 Clause 5.7.8 / Technical Overview / In case some number plates are not automatically recognized, are the number plate images available for manual recognition? / Yes
6 / Page 53 Clause 5.7.8 / Technical Overview / What is required vehicle detection rate, i.e. if 1000 vehicles move on road, at least how many vehicle images should be captured? (For auto or manual recognition), considering 2 wheeler and 4 and above wheel vehicles? / As per RFP, More than 95% of vehicles detection in both Day and Night condition, with the possibility of sensitizing the software means to detect small footprint (motorcycles and bicycles)
7 / Page 51 Clause 5.7 / Technical Overview / Is the system specified to capture vehicle images also for crime analysis, hit & run vehicle detection etc. , apart from licence numbers? / Yes
8 / Page 52 Clause 5.7.2 / Technical Overview / Up to what speed vehicle image should be captured without any motion blur or artefacts? ( considering new generation vehicles can achieve above 180 KMPH) / Considering the geographical condition of Shimla upto 80 KMPH is more than sufficient
9 / Page 51, Clause 5.7 / Technical Overview / Does imported hardware allowed considering national security concerns? Any preference given to Made in India products, as per new government directive? / As per RFP
10 / Page 51, Clause 5.7 / Technical Overview / Experience in Indian road conditions considered, since Indian conditions are totally different from other countries? / As per RFP
11 / Page 53 Clause 5.7.8 / Technical Overview / Number of ANPR cameras depends on the number of lanes on a Road and number of roads, are these aspects considered when specifying number of cameras? / As per RFP
12 / Page 51, Clause 5.7 / Technical Overview / ANPR cameras should be placed on free traffic flow stretches, for avoiding numbers being hidden by other vehicles, due to traffic congestion, is this condition considered in selecting roads? / ANPR Cameras should be focused on Road Only
2 / Mirasys / 13 / Page No 55: Point 11 VMS System overview / VMS shall be open to any IP and Analog cameras integration. It should support both Windows and Linux operating system on Server machine. It should support Windows, Linux, and Mac OS on Client machine, independent of operating system in the servers. / The OS Most widely used is Windows . So would request to consider Windows or Linux Operating system as the Software will be loaded on only OS ie. Windows or linux. / No Change
14 / The Software should have a single unified CMS Software to integrate multiple Autonomous VMS sites, some of which may be running on Linux, and the others in Windows on either 32-bit or 64-bit architectures. / The OS Most widely used is Windows . So would request to consider Windows or Linux Operating system as the Software will be loaded on only OS ie. Windows or linux. / No Change
15 / Page No 56: Point 11 VMS System overview / The system shall support automatic failover for Recording servers. The allocation of Cameras to recording servers shall be done automatically by the VMS in a loadbalanced manner. On failure or any particular Recording server, the cameras associated with the failed server should be automatically distributed across all the active servers without any human intervention. When the failed server becomes active, the cameras will be automatically allocated to the server again without any human intervention.