City of Watford City s9

CITY OF WATFORD CITY

CITY COUNCIL – SPECIAL MEETING

MARCH 18, 2013

Minutes of the special City Council meeting held March 18, 2013 at 4:00 p.m. at City Hall.

Present were Mayor Brent Sanford, Council Members Justin Voll, Doug Bolken, Shane Homiston, Kris Pacheco and Marty Mulder (via phone). Absent was Council Member Randy Samuelson. Also present were City Planner Curt Moen, City Auditor Peni Peterson, and Attorney Wyatt Voll. Mayor Sanford called the special meeting to order at 4:00 p.m.

City Assessor Rita Olson was present and gave an update on the upcoming Board of Equalization meeting to be held on April 9th at 5:00 p.m.

Council Member Homiston moved to approve hiring Nicholas Pavek at Category 12, Step 1; effective April 16, 2013. Motion seconded by Council Member Bolken and carried by the following roll call vote: ayes: Pacheco, Mulder, Bolken, Voll, and Homiston; nays: none.

Council Member Homiston moved to approve hiring Dylan Bostic at Category 12, Step 2; effective April 1, 2013. Motion second by Council Member Pacheco and carried by the following roll call vote: ayes: Bolken, Voll, Homiston, Mulder, and Pacheco; nays: none.

Upon the recommendation of the Planning Commission, Council Member Voll moved to approve the Final Subdivision Plat submitted by Wolf Creek Business Community/John J Tennant contingent on an approved Development Agreement and bonding is in place. Property is located in the SW1/4 Section 18, T150N, R98W, 14.88 acres. Motion seconded by Council Member Bolken and carried by the following roll call vote: ayes: Homiston, Mulder, Bolken, Pacheco, and Voll; nays: none.

Upon the recommendation of the Planning Commission, Council Member Bolken moved to approve the Preliminary Subdivision Plat submitted by Warren Hovland and RTC for property located at NE1/4SE1/4 Section 23, T150N, R99W, 5.317 acres. Motion seconded by Council Member Voll and carried by the following roll call vote: ayes: Pacheco, Bolken, Mulder, Homiston, and Voll; nays: none.

Upon the recommendation of the Planning Commission, Council Member Homiston moved to approve the Zone Change Application submitted by Warren Hovland and RTC for property located at NE1/4SE1/4 Section 23, T150N, R99W, 5.317 acres. Application would rezone from H-I to C-1. Motion seconded by Council Member Pacheco and carried by the following roll call vote: ayes: Voll, Homiston, Mulder, Pacheco, and Bolken; nays: none.

Council Member Bolken moved to approve the First Reading of Ordinance #295 Amending Chapter XVI, Ordinances Relating to Reservation Telephone Cooperative General Communication and Cable Television Franchise. Motion seconded by Council Member Pacheco and carried unanimously.

Council Member Bolken moved to approve the First Reading of Ordinance #296 Repealing Chapter XIX, Regarding Midcontinent Cable Systems Co., Franchise. Motion seconded by Pacheco and carried unanimously.

Council Member Bolken moved to approve the First Reading of Ordinance #297 Repealing Chapter XVIII, Regarding Northwestern Bell Telephone Company. Motion seconded by Pacheco and carried unanimously.

Council Member Mulder moved to reconsider and revote the action previously taken at the March 4, 2013 Council meeting on the Second Reading of the Valley View Estates Annexation Application. Motion seconded by Pacheco and carried unanimously.

Council Member Homiston moved to approve the Second Reading on Ordinance #291 Annexing Property to the City of Watford City per Annexation Application submitted by Valley View RE LLC (IT2204 Part of SE1/4 of Sect 13, T150N, R99W) 41.66 acres. Motion seconded by Bolken and carried by the following roll call vote: ayes: Bolken, Mulder, Pacheco, Voll, and Homiston; nays: none.

Council Member Homiston moved to approve cashing the certificate of deposit located at Dakota West Credit Union and disbursing the funds in the amount of $18,291.99 to the Centennial Committee. Motion seconded by Voll and carried by the following roll call vote: ayes: Pacheco, Bolken, Mulder, Homiston, and Voll; nays: none.

Council Member Voll moved to approve hiring TD&H to perform geotechnical investigation at the six new sewage treatment lagoons in the amount of $27,600.00. Motion seconded by Homiston and carried by the following roll call vote: ayes: Mulder, Voll, Pacheco, Bolken, and Homiston; nays: none.

Todd Norton, Advanced Engineering and Environmental Services, was present to provide an update on the Area 6 Utility Extensions and Improvements bid opening and present task orders for review.

Council Member Voll moved to tentatively approve the bid award for the Area 6 Utility Extensions and Improvements – Revised, to Manitou Construction in the amount of $1,269,240.40. Motion includes awarding the bid to Merryman Excavation in the amount of $1,554,820.90 should Manitou Construction is not able fulfill the award requirements. Motion seconded by Homiston and carried by the following roll call vote: ayes: Pacheco, Mulder, Bolken, Voll, and Homiston; nays: none.

Council Member Bolken moved to approve Task Order #10 from Advance Engineering and Environmental Services, (Watford City Wastewater Treatment Facility – Phase 1) for $30,000.00. Motion seconded by Voll and carried by the following roll call vote: ayes: Homiston, Pacheco, Mulder, Voll, and Bolken; nays: none.

Council Member Voll moved to approve Task Order #11 from Advance Engineering and Environmental Services, (Northwest Water Tower) for $74,000.00. Motion seconded by Pacheco and carried by the following roll call vote: ayes: Mulder, Bolken, Voll, Homiston, and Pacheco; nays: none.

Council Member Bolken moved to approve Task Order #12 from Advance Engineering and Environmental Services, (East Water Tower) for $79,000.00. Motion seconded by Voll and carried by the following roll call vote: ayes: Pacheco, Mulder, Bolken, Voll and Homiston; nays: none.

At 5:30 pm Council Member Voll made a motion to move into executive session as allowed by NDCC 44.04-19.1 to discuss Area 6 Utility Extension and Improvement Project. Motion seconded by Council Member Pacheco and carried by the following roll call vote: ayes: Mulder, Bolken, Voll, Pacheco, and Homiston; nays: none.

Whereby, the City Council met in executive session to consult with the attorney regarding negotiations in a contractor issue as authorized by NDCC 44-04-19.1. Present were Mayor Sanford and Council Members Voll, Homiston, Pacheco, Bolken, and Mulder (via phone). Also present were City Planner Moen, Auditor Peterson, Attorney Wyatt Voll, and Todd Norton, Advanced Engineering. The executive session was adjourned at 5:32 pm.

The meeting was adjourned at 5:35 p.m. Pursuant to NDCC 40-01-09.1, these minutes are published subject to the City Council’s Review and Revision.

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Peni Peterson, City Auditor Brent Sanford, Mayor