City of Sheridan, Wyoming

CITY OF SHERIDAN, WYOMING, “DRAFT” MINUTES OF REGULAR COUNCIL MEETING, COUNCIL CHAMBERS, 12:00 P.M., February 15, 2016

The Pledge of Allegiance to the Flag was led by Mayor Heath. Invocation was given by Falk Alicke, First Baptist Church. The meeting was called to order with a quorum as follows: Mayor Heath presiding with Councilors Gooch, Lee, Shafer and Kelly; Councilors Rios and Smith were absent. Also present were, Human Resources Director Doke, Public Works Director Bateson, Fire and Emergency Services Director Lenhart, Deputy City Clerk Williams and various other City staff. Councilor Gooch moved, seconded by Councilor Lee approval of the agenda. Mayor Heath asked Council to consider moving item G, Ordinance 2163 City Initiated Annexation: Lots 1-3 Adkins Valley (Second Reading) of Consent agenda to first item under Old Business and adding a staff update by Public Works Director Bateson to the Agenda. Councilor Lee moved, seconded by Councilor Shafer approval of agenda as amended: voice vote; unanimous. Council approved the motion for approval of agenda: voice vote; unanimous. Mayor Heath then read aloud the consent items: A). Minutes of Regular Council Meeting 02-01-2016; B) Claims; C) Appointments to Police Civil Service Commission: Laura Lehan - appointment Feb 15, 2016 to Feb 15, 2019, Ian Hunter - appointment Feb. 15, 2016 to Feb, 15 2018; D) Resolution 07-16 Free Landfill Days 2016; E) Final Acceptance of Heartland Drive Water Extension (EMIT); F) W 5th St SUSAC Agreement with WYDOT; G) Ordinance 2163 Moved to Old Business; H) Ordinance 2164 City Initiated Annexation: 2100 Pheasant Draw Rd (Third Reading); I) Ordinance 2165 City Initiated Annexation: Portion of Higby Rd (Third Reading); J) Appointment of Councilman Jesus Rios to SEEDA Board for term ending July 1, 2016; K) Resolution 08-16 Supporting Legislative Action. REGULAR PAYROLL 02/05/16: 497-874-NCPERS Wyoming, 344.00; Aflac, 673.43; Blue Cross Blue Shield of Wyoming, 81,058.28; CITCO FCU, 5,487.13; Collection Professionals Inc., 161.54; Colonial Supplemental Insurance, 21.78; First Federal Savings Bank, 6,927.63; First Interstate Bank, 4,947.14; ICMA Retirement Trust 300698, 6,717.22; IRS 941, 69,261.96; LegalShield, 45.85; LOCAL 276, IAFF, 800.00; Orchard Trust, 2,045.00; Police Protective Assoc., 85.00; Security State Bank, 785.01; Sunlight Federal Credit Union, 986.66; US Bank, 62.08; VSP, 988.75; Wells Fargo Bank-CC, 1,243.78; Workers' Safety &, 6,002.83; Wyo Educator's Benefit Trust, 1,106.46; Wyoming Child Support Enforcement, 853.23; Wyoming Retirement System, 56,587.83; TOTAL REGULAR PAYROLL: $247,192.59. CLAIMS: ABC Signs & Specialties, Signs-commingled commercial recyc bins, 2,610.00; Able Wright, Gas Chlorination Parts, 631.76; Ace Hardware-Bear Root, Edger Blades - Parks, 53.80; Ace Hardware-Newkirk, Supplies, 321.41; ACT Communications, Telephone and Internet, 160.31; Alexander C Lee, POV mileage-JAC/WAM mtg, 174.96; AlphaGraphics of Wyoming, Printing services, 950.00; American Maid, Cleaning service, 3,300.00; American Welding & Gas, Supplies & rental fee, 444.15; Applied Control Equipment, Actuator motor, 371.11; Aspen Light Electric, Disconnect Elect & Gas-Tennis facility, 14,714.29; Associated Construction Engineering, Professional services, 6,450.00; Assoc of Montana Floodplain Mgrs, floodplain training and testing, 220.00; B&B Leasing Company, Sharp copier lease payments, 603.79; Bloedorn Lumber, Supplies, 256.88; Bluemel Plumbing & Heating, service call 1706 Warren sewer blockage, 433.72; Brian's Boot & Shoe, Boots & supplies, 168.90; Burns & Mc Donnell, Professional services, 7,562.10; C & K Equipment, Parts, 519.21; C H Guernsey & Company, Hydropower Project Engineering Service, 322.50; Carolyn A. Byrd, PC and BOA secretary, 400.00; Carquest Auto Parts, Parts & supplies, 1,439.37; Catherine Kaloutsky, SATW site inspection flight reimburse, 355.11; CED, Parts, supplies & tools, 2,009.14; Cedars Health, January 2016 Drug Screens, 277.00; CH Diagnostics & Consulting, Giardia & Crypto Analysis-Dec, 1,020.00; Chad W Brutlag, Reimb tuition-two classes, 1,169.00; Circle S Sanitation, Dumpster Emptied @ BGWTP, 75.00; Crack Stoppers, Windshield repair (on-site), 50.00; Craftco Metals Services, Repair hydraulic cylinder on recycling baler, 496.38; Crescent Electric, Parts & supplies, 501.28; Croell Redi-Mix, Big Horn Ave leak repair, 3,120.00; Current Electric, Louver motor/chg out control-Cemetery, 1,118.63; Dana Hotchkiss, WWTP Operator Examination, 98.00; Dana Kepner Company, 16 ipearls SAWS-16 ipearls city, 3,371.84; Daniel Hilsabeck, Travel Reimbursement CIT Cheyenne, WY, 344.68; David Dewey, CDL, 20.00; Dick Anderson Construction, Pay App #5 - Cemetery Building, 112,683.60; Ed Hammer, Parts, 633.12; EMH Pro Cleaning, Monthly Janitorial, 1,250.00; Empathia, EAP Services 2/1/16-4/30/16, 934.50; Employers Council, WTP Background Check, 160.00; Energy Laboratories, TOCs SWTP & BGWTP-Jan, 160.00; Farmers Co-op Oil, Fuel (NL & diesel) & supplies, 11,024.41; Fastenal Industrial Supplies, Parts & supplies, 1,011.00; Flood Marketing, Contract IT services-Feb, 2,125.00; Fremont Motor Sheridan, Parts, 325.53; Greiner Motor Company-Casper, Dodge Charger AWD police interceptor, 49,916.00; Hach Company, Part & lab supplies, 588.38; Hawkins, chemicals, 5,148.90; Health Education Design Solutions, First Aid/CPR classes-Sheridan Ice, 32.00; Heartland Kubota, cutting edges/bolts, 158.25; Heather Doke, MSEC HR conference Plane ticket, 203.00; Heiman Fire Equipment, Replace siren on E2 #0842115-IN RDobbs, 1,233.90; Hot Iron, WY-Park Phase III Misc - #4703, 5,443.00; Hub Int'l Mountain States, Renewal Public Office Bond - Watkins, 263.00; InfoSend, Data processing, 2,509.63; Inter-Mountain Laboratories, Sample analysis, 900.00; Jack's Truck & Equipment, Parts, 483.87; John Deere Financial #1111308145, Parts, supplies & tools, 2,126.15; John Heath, POV mileage-Tri Cities & NEWY mtg., 79.49; Josh Law, Contract IT support services-Jan, 1,200.00; Kim C Ostermyer, Contract Cemetery Research-Jan, 960.00; Knutson Roofing, roof membrane repair, 150.00; Kois Brothers Equipment, Spinner motor, 523.76; KXK Construction, Concrete & leak repair, 9,846.00; L J Wright Ironworks & Design, screen for pumps, 177.15; Laurie L Schwabauer, CSC cleaning services (Jan), 500.00; Lewis Holding Co, Truck rental (Jan 18-19 snow removal), 3,187.50; LJS Concrete and Excavating, W 5th St Waterlines Project Installation, 5,366.74; Luke A Goddard, Medical Doctor Coverage-Feb, 500.00; Lyle Signs, Shipping - sign for landfill, 15.67; MC2 Engineering, Emergency repairs to Landfill shop, 55,025.75; MCCi, LLC, Laserfische Contract Renewal, 1,291.40; Media Brokers International, April/May AARP Ad, 4,860.00; Megan Jane Ahrens, Contractual Services, 1,999.67; Memorial Hospital Sheridan County, December 2015 Drug Screen, 30.00; Mid-American Research Chemical, Lift Station cleaner, 793.50; Mike's Electric, Electric heaters & rebuild motor, 4,348.48; Montana Dakota Utilities, Power supply to South Pk Restrooms, 16,206.72; Mullinax Concrete Service & Irrigation, Supplies & washed sand, 7,086.02; Napa Auto Parts, Parts & supplies, 1,103.98; Nicole Pearce, Contractual Services, 1,916.67; Norco, Supplies, 682.01; Normont Equipment, Ball valves/snow plow blades, 2,282.83; Northern Underground, Professional services, 4,602.50; Orion Planning Group, Professional services, 4,270.00; Pacific Wire Group, Baling wire, 2,190.60; Pascal Public Relations, Marketing & Public Relations services-Jan, 2,900.00; Paul H Treide, Jr/MAC C7300-493, Refund for 80 Primrose Lane, 47.03; PC House Call, IT services-Feb, 8,000.00; Pence and Macmillan, General Legal Services, 4,830.00; Plains Tire & Battery, 4 tires/mount/dismount & disposal fee, 397.88; Polish Linings, Grill guard & seat covers, 1,395.00; Powder River Power, Parts, supplies & tools, 570.79; Prestfeldt Surveying, NW Water Loop Misc #4853, 355.00; Public Safety Center, Evidence Supplies, 602.34; Quality Code Publishing, Municipal Code Suppl 33 (01-16), 1,889.79; Qwick Kurb, Mega markers/arcs/screws (1st St RR xing), 607.95; Railroad Management Company III, water pipeline crossing lease, 176.86; Randall Engineering Surveys, survey and plat Hi Tech gateway, 8,795.00; Renew, Restroom cleaning-Dec, 1,054.00; Resource Staffing, Temporary labor, 11,638.02; Ricoh USA, Copier, scanner, printer charges, 508.35; Ridgepoint Consulting, Meter Replacement - Design #4507, 35,040.70; Robert Briggs, WEDA meeting expense, 76.50; Rocky Mountain Ambulance Service, Ambulance service-March 2016, 10,000.00; SaltWorx, Ice kicker (34.17 tons), 4,202.91; Secretary of State, Notary Commission Fee Dispatch, 30.00; Secure Shred, Shredding, 255.60; Servall Uniform and Linen, Rug service, 541.42; Shawn Parker, Contractual Services, 3,366.67; Shelleen A Smith, Travel expenses-Nov. & Jan., 700.04; Sheridan Commercial, Parts & supplies, 706.66; Sheridan County Sheriff's, Inmate Medical expenses-Jan, 40.00; Sheridan Econ-O-Wash, Uniform laundry services (Bates), 40.50; Sheridan High School, Ad in the SHS Yearbook, 100.00; Sheridan Lock & Key, Rekey & City Hall door keys, 199.75; Sheridan Motor, 214 Dodge Ram, parts & service, 34,746.21; Sheridan Newspapers, Display & Legal ads, 5,559.33; Sheridan Printing, Business Cards, 351.00; Sheridan Recreation District, City Share Weed & Pest Control Final, 32,955.00; Sheridan Winnelson, Parts, 2,812.18; Sheridan Wyo Rodeo, WYO Rodeo Advertising, 10,000.00; Shuan Gerleman, Travel - CIT Cheyenne, WY, 280.50; Source Office & Technology, Supplies & storage cabinet, 1,830.09; Stalker Radar, Stalker Radar 2, 2,662.50; State of WY-Judicial Systems, Court Automation Fund 01.2016, 1,370.00; Summit Recreation, Poplar Grove playground equip (final), 12,433.50; Tire Rama, Tires, tire repair & service, 814.90; Titan Machinery, Forklift & front/rear curtains, 25,670.21; Top Office Products, Supplies, furniture & copy charges, 2,174.72; TownCloud, February Subscription, 150.00; Transaction Warehouse, Web payment transaction fee-Jan, 1,989.90; True West Publishing, Full Page Ad - March, 2,400.00; Turn-Key Technologies, IT phone install & troubleshooting, 2,783.87; Uline Shipping Supplies, Bale tags, 172.03; Victim Services, Crime Victims Fund 01.2016, 1,215.00; Visit.Com, Monthly Support fee-Feb, 300.00; Vista West Engineering, Professional services, 8,202.04; Water Products, 5 gal water bottles, 147.00; Way Oil, Dyed diesel, motor & hydraulic oil, 2,149.55; Wayward Films, milestone 1 surveys & questionnaires, 5,000.00; Wells Fargo Bank-CC, Various bank card charges, 28,965.14; Westin Mechanical, Elect, HVAC & excavation-Tennis Assoc., 15,429.20; Wireless Advanced Communications, Vehicle Repair / Maintenance, 148.75; Wood Group PSN, Professional services, 8,130.00; WW Grainger, muffler, eye wash and filter, 130.25; Wyoming Assoc Risk Management, Online Training July-Dec 2015, 378.00; Wyoming Law, WLEA Training Dispatch & Sergeants, 1,500.00; Wyoming Machinery, Fuel cap for Dozer #4-34A, 84.50; Xerox Corporation, Xerox lease and copies-Jan, 172.74; Zowada Plumbing & Heating, Repair men`s urinal in fire station, 137.35; TOTAL CLAIMS: $698,958.22. PREPAID CLAIMS 02/05/2016: CenturyLink Communications, scada lines and extensions, 789.70; Montana Dakota Utilities, January Utilities, 21,816.49; Pitney Bowes Inc, Postage for City hall for January 2016, 1,220.99; Sheridan On Skates, Ice Rink - landscape, parking, sidewalks, 50,000.00; Wyoming Bank & Trust, SID #78 Bond payment, 30,693.75; WY Dept of Workforce Services, Unemployment Insurance for 4th qtr-2015, 2,301.00; TOTAL PREPAID CLAIMS: $106,821.93. Councilor Shafer moved, seconded by Councilor Lee, approval of the consent agenda. Council approved the motion; roll call vote, unanimous. Councilor Lee moved, seconded by Councilor Gooch, approval of City Initiated Annexation: Lots 1-3 Adkins Valley (Second Reading). Mayor Heath invited property owner Randy Reed to address council. Randy Reed stated that he understands the process of the annexation according to the pre annexation he signed, however, he was concerned about projects on these properties in which he has procured and paid for building permits through the county and how he would proceed if the annexation is approved by council. Planning & Economic Development Director Briggs advised council that he would follow up with the County building department and advise Mr. Reed what the process would be through the completion of the current projects with the permits he now has; however, once annexed, any future projects would be permitted through the City building department. Council approved the motion; roll call vote, unanimous. Item added to the agenda was a staff update provided by Public Works Director Nic Bateson who addressed an article in the Sheridan Press regarding an upgraded rating status by the Insurance Services Office. Public Works Director Bateson presented an overview of the purpose of ISO, how communities are evaluated for the insurance ratings, and the steps that have been taken to improve the insurance rating in Sheridan which is a very long and difficult process. PW Director Bateson provided a history of the outstanding efforts by city staff and the achievements that were made from 1998 in which the community classification rating was a 5 to the present rating reported to be a 3. PW Director Bateson concluded that even though they would like to see more improvements, it is very important to recognize the hard work, commitment and dedication of all of the staff involved to get to this much improved community rating class. Mayor and Council requested comment from Fire and Emergency Services Director Lenhart regarding the consideration of a fire district and the effect this might have on a better rating. FESD Lenhart reviewed the fire department criteria and credits and advised that there are many factors that affect the rating. Credits would be improved with addition of staff and status whether it be in the current fire station or if considering a district. At the conclusion of the presentation Councilor Lee ask Mayor Heath if it was be possible to invite all the staff involved in this process to be present at a future council meeting in order to recognize them in person for their outstanding efforts in achieving this new classification and for their continued effort in seeing that the city infrastructure is always well maintained. Councilor Lee moved, seconded by Councilor Gooch, approval of Ordinance 2162 City Initiated Annexation: 3470 Big Horn Loop on second reading. Deputy City Clerk Williams read Ordinance by title. Mayor Heath advised council that the property owner was unable to attend the meeting due to the meeting time, that she had written a letter regarding her concerns about the annexation, a copy which was provided to Council and called for any discussion. Council reviewed the letter and noted that it appeared the concerns were the same as stated by the property owner at council meeting on February 1, 2016. Council approved the motion; roll call vote, unanimous. Closing comments were received from Councilor Shafer who felt it was important to note that the fire department employees are not the only staff that are required to be on call and respond to an emergency, water/sewer/utilities department employees are always on call for the City of Sheridan in cases of broken water and sewer lines. They are called out in the middle of the night, in freezing temperatures, digging and standing in water and they are well aware that this is part of being employed with the city. It is because of this hard working dedication that the citizens enjoy a well structured and maintained water and sewer system. There being no further business or comment, Council adjourned at 12:39 PM.

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