City of Seattle Request for Proposal # DIT-3333
Addendum
Dated11/24/2015
The following is additional information regarding Request for Proposal # DIT-3333, titled “Consultant Services for Cloud Strategy Development” released on11/19/2015. Thedue date and time for responses has been extended to 12/02/2015 @ 2:00PM(Pacific). This addendum includes both questions from prospective proposers and the City’s answers, and revisions to the RFP. This addendum is hereby made part of the RFP and therefore, the information contained herein shall be taken into consideration when preparing and submitting a proposal.
Item # / Date Received / Date Answered / Vendor’s Question / City’s Answer / RFP Revisions1 / 11/23 / 11/24 / The minimum qualifications speak to completing Cloud strategy plans for public agencies. Would Cloud strategy plans for large foundations and enterprises be considered acceptable to demonstrate meeting this requirement? / Yes, the City will expand the Minimum Qualifications to include private agencies, foundations and enterprises, as well as public agencies. / RFP section 4, Minimum Qualifications, and section 8, Minimum Qualifications (attachment) has been edited to include private agencies, foundations and enterprises, as follows:
“Consultant must have successfully completed at least two Cloud strategy plans for public or private agencies, foundations or enterprises of similar size to the City of Seattle within the previous two years. To demonstrate meeting this requirement, the Proposer must provide copies of the final plans and contact information for the public agenciesclient.”
2 / 11/23 / 11/24 / The minimum qualifications require that the firm has completed “at least two Cloud strategy plans for public agencies of similar size to the City of Seattle within the previous two years”. Would private sector clients in similar size and with comparable challenges to the City (e.g., heavily regulated industries) be acceptable to meet the minimum qualifications? / Yes. Please see Item #1 above. / Please see Item #1 above.
3 / 11/23 / 11/24 / Many of our Cloud strategy plans are under NDA. We would be happy to show these plans to the City of Seattle at your convenience but would not be able to release them in a public disclosure manner. Would this be an acceptable compromise? / Yes, the City will enter into a NDA where required in order to view the plans. Please see the attached City NDA.
/ None.
4 / 11/23 / 11/24 / How many distinct applications would require a cloud assessment? Are all application owners based in Seattle and available for interviews? / The City has over 2000 distinct applications. We are not requesting the assessment be done at individual application level but rather at the Application Architecture level. All Application owners are in Seattle and available. / None.
5 / 11/23 / 11/24 / How many individuals would be involved in the organizational assessment of in-house skills? / The City would like the vendor to assess the current organizational structure and typical functional skill sets within those organizations. The City desires the Consultant to provide the City recommendations on a future organizational structure and skills necessary to support a Cloud environment. / None.
6 / 11/23 / 11/24 / Please define the number of stakeholders of this engagement and their background/knowledge around cloud computing. / We would expect 10-25 stakeholders. / None.
7 / 11/23 / 11/24 / Can you share all current existing and planned cloud initiatives? / The City is in the initial stages of exploring this environment. Our current re-implementation of our financial system (PeopleSoft) in being developed using a Hosted environment. / None.
8 / 11/23 / 11/24 / How many interviews/workshops are you expecting in order to capture the current/required state of cloud concepts and strategies? / We would expect at least 5 workshops. / None.
9 / 11/23 / 11/24 / Please define all Cloud strategies currently in flight. / The City does not have any current cloud strategies in flight. / None.
10 / 11/23 / 11/24 / Does the City have an existing relationship with a cloud provider? Is the City looking for the Consultant to establish agreements with the appropriate public cloud provider(s)? / The city is looking for assistance in developing a framework for future agreements. / None.
11 / 11/23 / 11/24 / We respectfully request an extension of the deadline for submitting proposals to Friday, December 4. / The City will extend the RFP due date to Wednesday, December 2. / The Procurement Schedule (Table 1) on the first page of the RFP has been updated as follows:
Schedule of Events / Date/Time
Solicitation Release / 11/19/2015
Deadline for Questions / 11/23/2015
Response Deadline / 11/30/2015 @ 2:00 PM PST
12/02/2015 @ 2:00 PM PST
Interviews / 12/14/2015 – 12/18/2015
Announcement of Successful Proposer(s) / 12/22/2015
Anticipated Negotiation Schedule / None
Contract Execution / 12/28/2015
12 / 11/24 / The City has updated the RFP document to include the changes listed above. The updated document has been uploaded to on 11/24/2015.
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