Snow Plowing & Ice Control Policy

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CITY OF HITTERDAL

Municipal Policy Number 02-2013

Snow Plowing & Ice Control Policy

DATE COUNCIL APPROVED: February 11, 2013

I. Purpose and Need for Policy

The City of Hitterdal believes it is in the best interest of the residents of the city to assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The city will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The city will use city employees, equipment, and/or private contractors to provide this service.

Whereas timing is critical, the sooner an agency initiates action, the more likely snowplowing will succeed. To make a timely response to snow and ice removal, agencies have to prepare in advance with trained staff, fully-functioning and well-maintained equipment, adequate supplies of sand, salt, or other materials, and methods for communicating with the traveling public.

The City may review this policy on or by October 1st of each year. This policy outlines the responsibility within the Public Works Department in order to accomplish this goal.

This policy does not relieve the operator of private vehicles, pedestrians, property owners, residents and all others that may be using public streets, of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing street conditions.

II. Policy

Each year the Public Works Department will prepare a map of the City showing the public street system. This map clearly delineates thoroughfare and local residential streets. Within each of the areas, the City has classified city streets based on the street function, relative traffic volume and importance to the welfare of the community. Those streets classified as priority “A” streets will be plowed first. These are higher volume streets, which connect major sections of the City and provide access for emergency fire, police and medical services. The second priority streets, priority “B”, are those streets providing access to schools and commercial businesses. The third priority streets, priority “C”, are low volume residential streets. The fourth priority, priority “D”, is cul-de-sacs and alley ways.

III. Commencement of Operations

Snow plowing and/or ice control operations shall commence under the direction of the Public Works Director.

In general operations shall commence as follows:

A.  Snow accumulation of 2” or more

B.  Drifting of snow that causes problems for travel

C.  Icy conditions which seriously affect travel

D.  Time of snowfall in relationship to heavy use of streets

IV. How Snow will be Plowed

Snow and ice control operations are expensive and involve the use of limited personnel and equipment. Consequently, snowplowing operations will not generally be conducted for snowfall of less than 2 inches.

Snow shall be plowed in a manner so as to minimize traffic obstructions. The center of the roadway will be plowed first. The snow shall then be pushed from the center line outward with the discharge going onto the right-of-way.

It is a Departmental goal to have the entire street system cleaned after a “typical” snowfall in approximately 6 hours. Plowing will begin between 3:00am and 6:00am. If less than 2” of snow has fallen, plowing will be done at the discretion of the Public Works Department. When more than 6” of snow has fallen, and the snow is still continuing, the roads will be plowed at that time to ensure safe travel for any emergency vehicle. Dependent upon snowfall conditions and the duration of the storm, cleanup operations can fluctuate.

V. Snow Removal

The Public Works Department will determine when snow will be removed from the area by truck. Such snow removal will occur in areas where there is no room on the right-of-way for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel and budget availability. The snow will be removed and hauled to a snow storage area. The snow storage area will be located so as to minimize environmental problems.

VI. Use of Sand and Salt

The City is concerned about the effect of sand and salt on the environment and will limit its use for that reason. Therefore, it is the policy of the City to utilize a sand and salt mixture ratio of approximately 3 parts sand and 1 part salt. This provides for traction, but is not intended to provide bare pavement during winter conditions. Application of the sand/salt mixture is generally limited to priority “A” routes, steep grades and intersections. Application is limited on lower volume streets and cul-de-sacs. The City cannot be responsible for damage to grass caused by the sand/salt mixture and therefore will not make repairs or compensate residents for salt damage to turf areas in the street right-of-way.

VII. Suspension of Operations

Generally, operations shall continue until all roads are passable. Widening and cleanup operations may continue immediately or on the following working day depending upon conditions and circumstances. Safety of the plow operators and the public is important.

Therefore, snowplow operators will be expected to work eight-hour shifts. In severe snow emergencies, operators sometimes have to work in excess of eight-hour shifts. This situation may create the need for a rotational shift of employees. Operators will take a fifteen-minute break every two hours with a half-hour meal break after four hours.

The City of Hitterdal Public Works Department and other eligible personnel are responsible for snowplowing and ice control in the city limits of Hitterdal in accordance with their normal work duties and on-call duties as set forth in the Employee Handbook.

VIII. Traffic Regulations

The city recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of school children. Pursuant to this authority, snowplow operators engaged in snow removal or ice control on city streets have discretion to disregard traffic laws set forth in Chapter 169, except for laws relating to impaired driving and school children safety, when in their judgment, it is safe to disregard such laws. The privileges granted herein to operators of snow removal and ice control vehicles shall apply only if the vehicle is equipped with one lighted lamp displaying a flashing, oscillating, or rotating amber light placed in such a position on the vehicle as to be visible throughout an arc of 360 degrees.

IX. Weather Conditions

Snow plowing and ice control operations will be conducted only when weather conditions do not endanger the safety of City employees and equipment. Factors that may delay snow plowing and ice control operations include: severe cold, significant winds and limited visibility.

X. Property Damage

Snow plowing and ice control operations can cause property damage even under the best of circumstances and care on the part of operators. The major types of damage are to improvements in the City right-of-way, which extends approximately 10’ – 15’ beyond the curb location. The intent of the right-of-way is to provide room for snow storage, utilities, sidewalks and other City uses. However, certain private improvements such as mailboxes are required within this area. Therefore, the City will cooperate with the property owner to determine if the damage is the responsibility for mailboxes, which are allowed to be placed in the road right-of-way, if the damage is by physically being struck by a plow blade, wing or other piece of equipment. Mailboxes should be constructed sturdily enough to withstand snow rolling off a plow or wing. Therefore, damage resulting from snow is the responsibility of the resident. The City will repair or replace mailboxes in those instances where the City is responsible for the damage up to a maximum of $30. Damage to trees, shrubbery and other landscaping will not be considered for compensation. Lawns that are scraped or gouged by City equipment will be repaired by top dressing and seeding the following spring. Residents are requested to assist by watering the areas that are repaired. You must contact the Public Works Department about lawn damage, needing to be taken care of in the spring, so that both the Public Works Department and person taking residency know about the issue.

In instances where there is disagreement as to the source of the damage and the responsibility, the City Council shall determine the responsibility.

XI. Driveways and Sidewalks

One of the most frequent and most irritable problems in removal of snow from the public street is the snow deposited in driveways during plowing operations. Snow being accumulated on the plow blade has no place to go but in the driveway. The driver’s make every attempt to minimize the amount of snow deposited in driveways, but the amount still can be significant. Based upon priorities and staffing level, City personnel do not provide driveway and sidewalk cleaning. Sidewalks and driveways are to be cleaned by the person taking residency along a public street. When moving snow off of private property, DO NOT push or blow the snow back onto the street. City owned properties will be first priority when cleanup has begun.

XII. Mail Delivery

The snow plow operators make every effort to remove snow as close to the curb line as practical and to provide access to mailboxes for the Postal Department. However, it is not possible to provide perfect conditions and minimize damage to mailboxes with the size and type of equipment the City operates. Therefore, the final cleaning adjacent to mailboxes is the responsibility of each resident.

XIII. Complaints

Complaints regarding snow and ice control or damage shall be taken during normal working hours and handled in accordance with the City’s complaint procedures. Complaints involving access to property or problems requiring immediate attention shall be handled on a priority basis. Response time should not exceed 24 hours for any complaint. It should be understood that complaint responses are to ensure that the provisions of this policy have been fulfilled and that all residents of the City have been treated uniformly. It is the City’s intention to log all complaints and upgrade this policy as necessary in consideration of the constraints of our resources.

XIV. Approval of Policy

This policy shall be formally approved and adopted by the City Council.

Policy Approval:

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Gayle Holte, Mayor

Attest:

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Jen Ames, City Clerk/Treasurer