April 27, 2009 Council Minutes Continued

CITY COUNCIL MEETING

APRIL 27, 2009

The Greenville City Council convened in the Council Chamber at City Hall on Monday, April 27, 2009, at 5:30 p.m. for a regular meeting. Mayor Dexter McLendon called the meeting to order. City Clerk-Treasurer Sue R. Arnold called the roll and recorded the following members present: Mayor McLendon, Councilmembers Jean A. Thompson, Ed Sims, Tommy Ryan, James Lewis and Jeddo Bell. Mayor McLendon led those attending in the Pledge of Allegiance to the American Flag. Councilmember Bell delivered the invocation.

APPROVAL OF MINUTES:

Mayor McLendon advised each councilmember had received for review a copy of the proposed minutes for the Regular Council Meeting held on April 13, 2009. He asked if there were any additions, deletions or amendments to the minutes as presented.

Councilmember Thompson moved to dispense with the reading of the minutes and approve the minutes for April 13, 2009 as drafted. Councilmember Lewis seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

NEW BUSINESS:

BOARD APPOINTMENTS.

Councilmember Ryan moved to reappoint Raymond Mallard, Melvyn Stone and Paul Flubacher to the Industrial Development Board for the term of 4/15/2009-4/14/2013. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

ORDINANCE 2009-04. TO GRANT A CABLE TELEVISION FRANCHISE TO HAYNEVILLE HOLDINGS, INC. D/B/A/ CAMELLIA COMMUNICATIONS TO CONSTRUCT, OPERATE AND MAINTAIN A CABLE COMMUNICATIONS SYSTEM IN THE CITY OF GREENVILLE.**

Mayor McLendon introduced Ordinance 2009-04. City Attorney Richard Hartley briefed the Council of the details of the ordinance granting a cable television franchise to Camellia Communications stating the franchise is identical to the current franchise granted to a current franchise holder, Bright House Network. According to the City’s Code of Ordinances, the company is required to petition the Council for a franchise before it can begin operating in the City.

Mayor McLendon also recognized Mr. Ray Wasden, Camellia Communication’s Director of Operations, who requested the Council award the franchise to his company that has been operating as a telephone and internet provider in Greenville and the surrounding area since December 2002. He advised the cable service is scheduled to go into operation during the fourth quarter of 2009.

Mayor McLendon called for the pleasure of the Council regarding the franchise award and adoption of Ordinance 2009-04.

Councilmember Bell moved that all rules governing the Council which might, unless suspended, prevent the passage and adoption of Ordinance 2009-04 at this meeting, be suspended for the purpose of permitting the said ordinance be finally passed and adopted at this meeting. Councilmember Lewis seconded the motion. Mayor McLendon called for a roll call vote which was recorded as follows:

Councilmember Thompson Aye

Councilmember Sims Aye

Councilmember Ryan Aye

Councilmember Lewis Aye

Councilmember Bell Aye

Mayor McLendon Aye

Mayor McLendon declared the motion to suspend the rules passed.

Councilmember Lewis moved to place Ordinance 2009-04 into final passage. Councilmember Thompson seconded the motion. Mayor McLendon called for a roll call vote which was recorded as follows:

Councilmember Thompson Aye

Councilmember Sims Aye

Councilmember Ryan Aye

Councilmember Lewis Aye

Councilmember Bell Aye

Mayor McLendon Aye

Mayor McLendon declared the motion to adopt carried.

RESOLUTION 2009-15. TO ACCEPT AND APPROVE QUARTERLY FINANCIAL REPORTS AS SUBMITTED BY THE CITY CLERK-TREASUER TO THE CITY COUNCIL FOR THE SECOND QUARTER OF FISCAL YEAR 2008-09, JANUARY 1, 2009 - MARCH 31, 2009.

Councilmember Bell moved to adopt Resolution 2009-15 accepting and approving financial reports for the second quarter of fiscal year 2008-09 [01/01/09-03/31/09] including the Balance Sheet, Budget Report, and Check Register and Accounts Payable Report for all city accounts as presented for consideration by the City Clerk-Treasurer. Councilmember Thompson seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

RESOLUTION 2009-16. TO AUTHORIZE AMENDMENTS TO THE 2008-09 GENERAL FUND BUDGET. **

City Clerk-Treasurer Arnold presented for consideration various budget amendments deemed necessary after a semi-annual review of the budget. The various amendments transfer funds within departments and others include the transfer of funds from Finance Miscellaneous to certain accounts to cover the costs of unanticipated expenditures. Mayor McLendon reminded the Council this is a policy of the Clerk-Treasurer’s Office that presents amendments to the budget at the six-month point and again toward the end of the fiscal year to clean up the budget and prepare the financial records for audit. He called for the pleasure of the Council.

Councilmember Bell moved to adopt Resolution 2009-16 authorizing amendments as presented in “Attachment A” to be allowed to the 2008-09 General Fund Budget as requested by the City Clerk-Treasurer. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

APPROVAL OF EXPENDITURES:

SOUTHERN SAND AND GRAVEL - $4240.00.

Councilmember Lewis moved to approve a $4240.00 payment to Southern Sand and Gravel for the Public Works Department’s purchase of eight pieces of 18" x 20' culvert pipe and eight pieces of 24" x 20' culvert pipe. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

BSN SPORTS – $3500.14.

Councilmember Bell moved to approve a $3500.14 payment to BSN Sports for the Recreation Department’s purchase of 666 baseball caps. Councilmember Lewis seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

TIECO - $1080.00.

Councilmember Sims moved to approve a $1080.00 payment to Tieco for the Recreation Department’s purchase of eighty 50 pound bags of infield drying agent for city baseball fields. Councilmember Lewis seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

J.P. SPORTS, INC. - $3401.83.

Councilmember Sims moved to approve a $3401.83 payment to J.P. Sports, Inc. for the Recreation Department’s purchase of baseball bases, helmets, catcher equipment, and baseballs. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

NORTHEAST ALABAMA LAW ENFORCEMENT ACADEMY – $2735.00.

Councilmember Bell moved to approve a $2735.00 payment to the Northeast Alabama Law Enforcement Academy to cover police academy fees for Jamie Betterton ($1390.00) and Harold Anderson ($1345.00) which includes room, board and PT uniforms. Councilmember Lewis seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

NORTH AMERICAN RESCUE - $1230.50.

Councilmember Lewis moved to approve a $1230.50 payment to North American Rescue for the Police Department’s purchase of Special Response Team Equipment. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

HARTLEY AND HICKMAN - $1857.50.

Councilmember Thompson moved to approve a $1857.50 payment to Hartley and Hickman, city attorneys, for March legal and consultation expenses and April retainer. Councilmember Lewis seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

COMM-SERV, INC. – $1863.10.

Councilmember Bell moved to approve a $1863.10 payment to Comm-Serv, Inc. for the Police Department’s purchase of three mobile radios for new police cars. Councilmember Lewis seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

ROYAL PALM – $5612.00.

Councilmember Lewis moved to approve payment of $5612.00 to Royal Palm for Invoice #42755 in the amount of $3138.00 for baseball team shirts and visors; for Invoice #43034 in the amount of $1253.50 for baseball team shirts; and for Invoice #43131 in the amount of $1220.50 for baseball team shirts. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

WEED AND DEBRIS VIOLATIONS:

DOROTHY KITE - 151 Haygood Drive [Parcel # 10-08-02 Block 0 Parcel 10.002]

Councilmember Ryan moved to proceed to the next step of compliance for one weed and debris violation, pursuant to the City’s Code of Ordinances, for property owned by Dorothy Kite located at 151 Haygood Drive, thereby authorizing City crews to clear the properties and the property owners to be billed for the services. Councilmember Bell seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council.

OTHER BUSINESS:

RESCHEDULE CITY COUNCIL MEETING DUE TO MEMORIAL DAY HOLIDAY.

The Council unanimously agreed to reschedule the May 25th City Council Meeting due to the Memorial Day Holiday. The second meeting in May will be held on May 18th at 5:30 p.m.

ANNOUNCEMENTS AND ADJOURNMENT:

Friday Nights Live in Confederate Park, sponsored by Main Street, will bring concerts and music to Downtown Greenville during the month of May. The first concert will be May 1st at 6:30. Bring your lawn chair and relax to the music in Downtown Greenville.

Mayor McLendon announced the next regular council meeting will be held May 11, 2009. With no further business or announcements, Mayor McLendon adjourned the meeting at 5:48 p.m.

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Sue R. Arnold, City Clerk-Treasurer

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Dexter McLendon, Mayor

**ALL SUPPORTING DOCUMENTATION APPEARS AT THE END OF THE MINUTES.

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