CINEMA HIRE BOOKING FORM

Please email completed form to
NAME OF FILM: DATE: TIME:
CINEMA NUMBER (see below): ANTICIPATED RUNNING TIME:
NAME OF COMPANY/ORGANISATION: FILM FORMAT:
Check the box if you your film contains subtitles:
NAME OF ORGANISER: CONTACT NUMBER:
ADDRESS(for invoice purposes only): EMAIL ADDRESS:
AVAILABLE CINEMAS & PRICING (incl. GST):
Cinema 1 (240 seats) Cinema 4 (100 seats) Cinema 10 (143 seats)
DCP, 35mm, BluRay/DVD, PowerPoint DCP, BluRay/DVD DCP, BluRay/DVD, PowerPoint
2 hr hire / 10.30am – 4.30pm / 6.30-8.30/8.45-10.45 / 10.30am – 4.30pm / 6.30-8.30/8.45-10.45 / 10.30am – 4.30pm / 6.30-8.30/8.45-10.45
Thu / $440.00 / $880.00 / $330.00 / $660.00 / $330.00 / $660.00
Fri / $440.00 / $1100.00 / $330.00 / $880.00 / $330.00 / $880.00
Sat / $1100.00 / N/A / $880.00 / N/A / $880.00 / N/A
Sun / N/A / $1100.00 / $1100.00 / $880.00 / $1100.00 / $880.00
Mon / N/A / N/A / N/A / N/A / N/A / N/A
Tue / $440.00 / $880.00 / $330.00 / $660.00 / $330.00 / $660.00
Wed / $440.00 / $880.00 / $330.00 / $660.00 / $330.00 / $660.00
* Other cinemas may be available on request.* BluRay/DVD: Region 4, Region B,Australian Region discs only (due to classification/licensing requirements).
  • Additional charge of VPF (virtual print fee) $27.50 or $55, dependent on day and time of hire. To be advised by Groups Manager.
  • Cinema hire rates include availability of cinema for the agreed period of time. This includes a single-occasion make-up & break-down of a 35mm print or a single ingestion of a single digital file & a 15 min on-screen tech check (No post-production improvements, changes or pre-show/post-show/sponsorship slides etc included).
  • A microphone can be provided free of charge for an introduction and/or a Q&A if time permits.
  • Material must be delivered 7business days prior to the screening. Failure to provide material will incur a $110 (inc GST) fee for every late file. Cinema Nova takes no responsibility for quality of presentation where material arrives late. If the material does not adhere to the technical specifications provided, Cinema Nova reserves the right to cancel the booking. See below for full technical specifications.
  • Cinema Nova strongly recommends against using DVD for private screenings due to on-screen quality. DVD will not be screened for paid ticketed screenings at Cinema Nova under any circumstances due to on-screen quality.
  • Once booked, an invoice will be sent to the organiser and full payment will need to be made 14days prior to the screening. We accept cash, credit card (Mastercard/Visa) and bank transfer.
  • Cancellations or transfers cannot be accommodated once the cinema week has been scheduled (to be advised by Groups Coordinator at time of booking)
  • Classification: Any screening of unclassified material must conform to the conditions of the Classification scheme. It is the responsibility of the organiser to conform to the Classification Act. Please see the Classification information sheet and the Victorian Classification (Publications, Films and Computer Games) (Enforcement) Act 1995

ADDITTIONAL FACILITIES (please highlight):
  • BAR & CATERING-Yes/No
Download the Catering Information Sheet, fill in the catering booking form and email to the Groups Coordinator with this form.
  • REGISTRATION TABLE –Yes/No
The organiser is responsible for the selling of the tickets. Cinema Nova does not provide any marketing/publicity for the screening. The printing of the tickets is the responsibility of the organiser. Tickets cannot be sold on-site, collections only. A single table and chair is provided.You are responsible for staffing registration table.An A4 sign may be displayed on the table. No other signage is permitted.
To secure your booking, please ensure this form is completed and returned to the Groups Manager at least 14 days prior to the plannedscreening.Once booked, an invoice will be sent to the organizer.Full payment will need to be made 14 days prior to screening. We accept cash, credit card (Mastercard/Visa), and bank transfer.
I have read and understood the terms and conditions of Cinema Hire as communicated above and on the Cinema Nova website. Cinema Nova is not held responsible for any penalties that arise from misleading Cinema Nova, and breaking the Classification law in the process.
Print Name: Date:

Cinema Nova Cinema Hire Technical Requirements

ALL CONTENT SUPPLIED TO CINEMA NOVA MUST ARRIVE NO LESS THAN 7 BUSINESS DAYS PRIOR TO THE DAY OF THE SCREENING. NO EXCEPTIONS.

Introduction

Cinema Nova’s digital projection systems meet the Digital Cinema Initiative (DCI) industry standard, and as such, there are very specific requirements for the material we can accept for exhibition.

Preferred material

Our preferred method of receiving material is as a Digital Cinema Package, or DCP on a CRU-DataPort caddie. USB hard drives are accepted but no later than 7 business days prior to planned screening.

DCP Standard

Cinema Nova’s DCI equipment currently requires InterOp and SMPTE standard DCP’s. We are a fully DCI compliant cinema; however we have no HFR (high frame rate) ability. We are unable to accept DCP’s that are made at any frame rate other than 24 frames per second (both audio and picture). Drives need to be an NTFS formatted drive or DCI standard Linux ext2 formatted drive with an inode of 128, any variance of this is will cause issues with exhibition**.Depending on the aspect ratio, we require the resolution to be:

Flat: 1998 x1080

Scope: 2048 x858

Please see the Digital Cinema Specification for further info:

BluRay/DVD

Region 4, Region B, Region Free, Australian Region discs only (due to classification/licensing requirements).We will play the file as it is on the disc. Any audio or visual issues that arise are due to the quality of film and authoring of disc - not our projection system.

Note: all subtitled films need for the subtitles to appear on the image, not on black bars.

Please note Digital file remains the property of Cinema Nova and cannot be supplied.

** Where late, faulty, troublesome, non-DCI compliant drives are supplied and multiple ingests are required, there may be an additional tech fee of $110 (incl. GST).

***Note: we will not convert files for pre-show when provided on DVD or BluRay. They will be played off the disc. Said pre show is to be provided 10 days prior to screening. Any material received on the night will not be played. No exceptions.