Chemical Plume Notification Ttx

CHEMICAL PLUME NOTIFICATION TTX

IMPROVEMENT PLAN MATRIX

Issue / Recommendations / Improvement Action / Lead Agency / Support Agency / Completion Date
Communications
1 / Develop SOP for response agencies on emergency public communications. / Written PIO Protocol / LE
Fire
Public Health (contained in ERP)
EMA - WIP / Closed
Closed
Closed
Open
2 / Increase emphasis on interdisciplinary communication. / Measure communications using Codespear Logs / EMA / Closed
3 / Ensure coordination of public information that is disseminated. / EMA / Open
4 / Put in place plans, policies and procedures for coordinating, managing and disseminating public information and warnings. / EMA / Open
Media and Mass Notifications
5 / Update contact and on call lists. / All entities are updating for Codespear use. / Douglas, Sarpy, and Washington County Agencies / Open
6 / Formalize public notification process. / See #3 / EMA / Open
7 / Include State to State notifications. / NEMA has established protocol. / NEMA / Closed
8 / 911 Autocalls to affected area advising of situation. / EMA / Open
9 / Develop guidance on who is responsible to disseminate information to the public and who is the JIC PIO. / OPD (Darci Tierney) / Open
10 / Provide agencies with better knowledge of Codespear. / Orientation and training sessions were conducted in February and March 2008. / EMA / Closed
11 / Utilize PSA and emergency broadcast system. / See #3 / EMA / Open
12 / Determine how emergency public notifications will be made during evening hours as opposed to during daylight. / See #8 / EMA / Open
13 / Implement Codespear. / EMA / Closed
14 / Identify procedures and protocols to expand notifications from initial incident response. / See #1 / LE
Fire
Public Health
EMA / Closed
Closed
Closed
Open
15 / Develop a community-wide plan to notify the public off hours. / See #8 / EMA / Open
16 / Use current weather sirens by adding new tones and educating the public when process is developed. / Currently not feasible / EMA / N/A
17 / Review current plans and SOPs. / See #1 / LE
Fire
Public Health
EMA / Closed
Closed
Closed
Open
18 / Contact local radio and television stations to help. / See #9 / OPD (Darci Tierney) / Open
19 / Provide notification of “all clear”. / See #1 / LE
Fire
Public Health
EMA / Closed
Closed
Closed
Open
20 / Establish protocol through Emergency Management. / See #3 / EMA / Open
Special Needs Populations
21 / Identify special needs populations. / DCHD / Closed
22 / Determine who/how to communicate with them. / DCHD / Open
23 / Recommend County Emergency Management Agencies identify special populations by county and work with them on preparedness issues. / Not an EM responsibility. / DCHD / Open
Public Education and Awareness
24 / Increase public awareness about protective action measures and family emergency plans. / ARC
LEPC / Ongoing
25 / Provide education and information about siren and warning systems. / EMA / Open
26 / Educate through television and newspaper articles. / See #9 / OPD (Darci Tierney) / Ongoing
27 / Develop a systematic plan to educate the public on appropriate responses to specific situations. / See #4 / EMA / Open
28 / Provide education through the schools. / ARC / Ongoing
29 / Use television commercials to educate the public that emergency notifications aren’t just for weather-related emergencies. / Not feasible at this time. / EMA / N/A
Hospital Notifications
30 / Verify when hospitals will be notified of area emergencies. / Fire / Open
31 / Determine when the OMMRS 800 MHz radio net will be notified. / OMMRS / Open
32 / Determine the types of emergent conditions that will be broadcast over the OMMRS 800 MHz Hospital Talk Group. / OMMRS / Open
33 / Connect hospitals to Codespear. / OMMRS / Open
34 / Ensure hospitals are included in initial event notifications so they can prepare for a large influx of patients. / See #30 / Fire / Open
LEPC Notification
35 / Add notification to 911 Protocol. / 911 / Open
Agency Roles, Responsibilities and Capabilities
36 / Improve understanding of and familiarity with through training and exercise opportunities. / Douglas, Sarpy, and Washington County Agencies / Ongoing
37 / Increase familiarity with industry responders through monthly/quarterly meetings and training. / Fire / Open
38 / Clarify role of EOC. / EMA / Open
39 / Formalize DAT responsibilities. / EMA / Open
40 / Plan integration between different agencies through joint meetings and exercises. / Douglas, Sarpy, and Washington County Agencies / Ongoing
41 / Better working relationship between agencies. / Douglas, Sarpy, and Washington County Agencies / Ongoing
42 / Train with other area/county/state agencies. / Douglas, Sarpy, and Washington County Agencies / Ongoing
43 / Obtain high level administrative office involvement in exercises. / Douglas, Sarpy, and Washington County Agencies / Ongoing
44 / Familiarize responders to one another and continue training. / Douglas, Sarpy, and Washington County Agencies / Ongoing
45 / Continue NIMS/ICS training. / Douglas, Sarpy, and Washington County Agencies / Ongoing
Media Involvement
46 / Invite media outlets to participate in exercises. / See #9 / OPD (Darci Tierney) / Ongoing
47 / Work with the media to prepare scripted instructions. / See #1 / LE
Fire
Public Health
EMA / Closed
Closed
Closed
Open
48 / Organize PIO group to notify and work with officials and media. / See #9 / OPD (Darci Tierney) / Ongoing
Scene Containment
49 / Quick determination and instruction to LE. / OPD
Fire
Sheriff / Ongoing
50 / Evaluation of scene depends upon available assets. / UASI Training Office (M. Kennelly) / Open
51 / Review 911 protocols and include pre-arrival instructions. / 911 / Open
Area Evacuation
52 / Hire planner to develop evacuation plan, then exercise the plan. / EMA / Open
53 / Assemble a regional evacuation planning team in conjunction with DOT to develop a multi-hazard evacuation plan. / See #52 / EMA / Open
Resource Recovery
54 / Recognize that incidents can require use of a significant quantity of resources and that recovery operations may take some time. / EMA / Ongoing