Check Special Request for check in: ______Dues Received: Yes ____ No _____

Rental Agreement

Renter’s Name: ______Date of Rental: ______

Address: ______Phone: ______

RENTAL INFORMATION:

Clubhouse Only _____ Clubhouse & Pool _____ Pool Only _____Clubhouse Patio Only _____

RENTAL FEES: Monday–Thursday $______Friday/Saturday/Sunday $______

Monday-Thursday Hourly(2 hour min.) $______Legal Holiday$______

  1. All clubhouse or pool rentals require $100.00 damage and cleaning deposit. If both pool and clubhouse are rented, deposit is $200.00. Damage and cleaning deposit is fully refundable as long as all items on the rental checklist are adhered to and facility rented is in good condition upon completion of rental event.
  2. Cancellation Policy: Deposit and rental fees will not be refunded if cancellation is made less than 30 days prior to rental date, unless date is used by another renter. In the event of inclement weather, pool cancellation will be decided by the pool manager and renter by 7:00 pm on the day of the rental, or the renter will be charged $50.00 for the lifeguard fee.
  3. Member renter must be present in clubhouse at all times while event is in progress. Renter is responsible for conduct of guests. Village Noise Ordinance as well as other Village Ordinances will be enforced.
  4. When liquor is served, open bottles must be left overnight to comply with Roselle Village Ordinance.
  5. Pets are not allowed in the clubhouse or pool facility at any time.
  6. Clubhouse must be cleaned in accordance with the Rental Cleaning Checklist, prior to the key being returned to clubhouse representative. Failure to do so will result in forfeiture of damage and cleaning deposit, or a portion thereof. (See item #1 above.)
  7. Maximum occupancy – 75 people.
  8. Clubhouse key may not be duplicated. Key must be returned by 10:00 a.m. of the day following rental date, unless prior arrangements are made with clubhouse representative. Failure to adhere to this provision will result in a late charge of $5.00 per day (maximum $75.00). No Exceptions!
  9. Members are responsible for rental use and are required to bring their own cleaning supplies to the clubhouse after completion of event. This includes trashcan liners for garbage cans and all purpose cleaner. (We provide one liner only)
  10. Small tables must not be used for serving. Long tables are available for serving and/or eating.
  11. Ceiling fans must not be used if there are helium-filled balloons because they cause damage to the ceiling fans.
  12. The only type of tape permitted on walls is painter’s tape. Also, no tape on light fixtures or mini blinds.
  13. Installedsurveillance cameras cannot be obstructed or damaged in any manner or your deposit will be forfeited. NO EXCEPTIONS WILL BE ALLOWED.

Pool Rental Information:

  1. Rental of the clubhouse does not guarantee use of the pool. Pool is available for rental on the same day as clubhouse rental, if requested. There is an additional charge for pool rental. Pool is available for private use from 8:30 pm until midnight.
  2. Rental Fees include two (2) lifeguards for a maximum of 80 people.
  3. All pool rules and regulations are effective during private rental period and Village Noise and Liquor Ordinances will be enforced.
  4. Wet swimwear is not allowed in the clubhouse.
  5. Pool closes promptly at midnight – No Exceptions!
  6. If there is bad weather “the renter has the right to cancel 45 minutes prior to party. Renter would receive full refund for pool rental.

If a renter and/or their guests use the pool after closing hours, the HOA member/renter is liable for a fine equal to the current year membership dues and/or suspension of pool privileges for one membership year. This applies to HOA member/renter who rents the pool and violates the decision of the on-duty lifeguard who chooses to close the pool for safety reasons. HOA member/renters are governed by the decision of the lifeguard who has the authority to close the pool due to inclement weather and/or other hazardous conditions.

Deposit Policy:

50% of the rental fees are due at the time of the reservation to hold the date for you. The balance of the rental fee plus the damage and cleaning deposit are due 30 days prior to the reservation date. If the balance is paid less than 30 days, CASH will be required. It is the renter’s responsibility (not the clubhouse representative’s) to have all monies paid on time.

Signature below is considered agreement to all provisions. Further, renter assumes liability for any and all damage to the Clubhouse/Pool property and surveillance cameras sustained during renter’s use.

FEES DUE AND PAID

Rental Total: ______
Cleaning & Seasons 4 HOA Clubhouse Representative Signature Date

Damage Deposit: ______

Deposit: ______

Member Renter’s Signature Date

Balance Due: ______