Check list of General Documents required for import of food material into Nepal

SN / DOCUMENT REQUIRED / YES / NO / REMARKS
Application form for import permit (with Rs 10 ticket)
Product label and sample (if available)/ photo of the product
Copy of Registration document of the exporting trader or company
License of the manufacturer from the manufacturing country
Copy of other Certificate given by exporting country ( e.g:- quality certificate,health certificate, Phytosanitary certificate, fumigation certificate, etc)
Certificate of analysis of the product (Quality, chemical, microbiology, heavy metals and other)
Copy of Certificate of origin
Copy of PAN document of the importing firm
Copy of Registration documentof firm registered in Dept. of Commerce/company for the import product
In case of Ready to eat food material it should follow Nepal food act & regulation
Other documents: for special case

INFORMATIONS TO BE FILLED

1 / NAME OF IMPORTER
2 / NAME OF EXPORTER
3 / NAME OF FOOD
4 / PACKING SIZE
5 / BRAND NAME
6 / QUANTITY (MT)
7 / QUANTITY VARIATION%
8 / QUANTITY CARTON /BAGS
9 / INVOICE NO / PI NUMBER
10 / INVOICE DATE
11 / COUNTRY OF ORIGIN
12 / CUSTOM POINT
13 / IMPORT OBJECTIVE
14 / TYPE OF FOOD

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Annex : XIII

Format for Application for Import Certification

Date:

To

The Director General,

Department of Food Technology & Quality Control (DFTQC),

Babarmahal, Kathmandu

Subject : Application for Import Certification

I/We on behalf of ...... intended to import food product from ...... , apply for the permission of import which requires compliance to Food Act, 2023 and Food Regulations, 2027 of Nepal. The detail of the Company, commodity and other related matters are given below:

  1. General Information:
  2. Name and Address of the Company/Firm :
  3. Name of the Chief Executive (MD/GM/Proprietor) :
  4. Name of the major shareholders:1) 2) 3)
  5. Year of Registration:
  6. Date of Renewal: Valid up to:
  7. Permission requested for (product):
  8. Name, Quantity and Country of the Consignment Imported last time:
  9. Quantity and Country of the same product imported last time:
  10. Quantity of the Consignment applied for:
  11. Product Details:

2.1 Name of the Product in Nepali:...... in English......

2.2 Type of the Product:

2.2.1 Agricultural Product/Unprocessed:

2.2.2 Semi Processed/Intermediate Product:

2.2.3 Processed Product: Primary/Secondary/Tertiary:

2.3 State of the Product:

2.3.1 Solid: Pellet/Granular/Flakes/Flours/Powder:

2.3.2 Liquid: Semisolid/Slurry/Fluid/Syrup/Gel/Oily/Greasy:

2.3.3 Gas: Jar/Bottle/Aerosols:

3. Packaging and Labeling:

3.1 Weight, Shape and Size of the Retail Pack:

3.2 Type of the Packaging Material:

3.3 Certifying Agency for the Packaging Material to be of Food Grade and Quality:

3.4 Whether the Copy of Quality Certificate of Packaging Material attached with the Application: Yes/No

3.5 The Labeling Detail of the Product:

  • Language used for Labeling:
  • Net Weight:
  • Composition:
  • Date of Manufacturing:
  • Expiry Date:
  • Other Important Information:

4Shipment:

4.1Entering into Nepal in the truckload via...... Port

4.2Entering into Nepal through Kolkata-Birgunja Railroad

4.3Other Shipment Details:

5Manufacturing Unit

5.1Country of Manufacturing:

5.2Detail Address of the Manufacturing Unit:

  • Country
  • City
  • Industrials Area:
  • Name of the Manufacturing Unit:
  • Others:
  • Ownership: Government/Semi Government/Private
  • Government Registration Number:
  • Type of Products Manufactured:
  • The Quality Assurance of Water Used for Manufacturing:
  • Number of Technologists in the Establishments:
  • Number of Quality Control Personnel:
  • Source of Raw Materials:
  • Quality of Raw Materials:
  • Quality Control System of Raw Materials:
  • Is the Plant certified by any Competent Authority? Yes/No:
  • Whether GMP/HACCP is adopted by the manufacturing Unit:
  • Authority Certifying GMP and HACCP System, or ISO 9000-2000:
  • Inspection Authority of the Government:
  • Schedule of Inspection and the Last Inspected Date: