LogbookPage 1

Logbook

Heritage listings

Organisation / Date listed / File/listing number
Queensland Heritage Register
(State Government)
National Estate Register
(Commonwealth Government)
Brisbane City Council Register
(Local Government)
National Trust of Queensland
Other
Property details

real property description______

building name______

building address ______

construction date______

block size (sqmt)______

Owner(s)

1 name ______

address______

phone______

mobile______

facsimile______

email______

Owner(s)

2 name ______

address______

phone______

mobile______

facsimile______

email______

Person(s) to contact in an emergency

1 name ______

address______

phone______

mobile______

facsimile______

email______

2 name ______

address______

phone______

mobile______

facsimile______

email______

Other contacts in case of an emergency

fire______

______

police ______

______

plumbing______

______

electricity______

______

special maintenance______

______

gas______

______

water and sewerage______

______

security______

______

insurance______

Plan of emergency services

Sketch where services, shut-off valves and main electrical switches are located which can be referred to in an emergency.

Building details

type of construction
number of levels
type of structure
roof type & materials
external cladding
internal cladding
verandahs
doors/screens
security
locks
alarms

Site plan

Sketch location of building(s), important trees, garden features and layout, fences and outbuildings, and mark site’s north orientation (conventionally pointing up the page).

Building plans

Drawings of building layout are a very useful information source for identifying interior and exterior areas and elements of the building.

Sketch below where windows, doors and features such as chimney breasts are located. Also include a roof plan. Mark the north point and identify each area and element using the numbering system as shown. A tip is to make copies of the plans before writing any notes so they can be reused.

Area / Element
rooms / 1, 2, 3 ….
windows / W1, W2, W3…
doors / D1, D2, D3…
fireplaces / F1, F2, F3…

Sketches/notes

ground level

Sketches/notes

upper level(s)
roof

Record of each inspection

This sheet is filled in when an inspection is carried out and the main points are noted for future reference.

date of inspection______

inspected by______

name______

address______

phone______

mobile______

facsimile______

email______

comments ______

______

Sketches/notes

Record summary of inspections and work

These sheets are filled in on a regular basis and summarise information such as the inspections, what work has been carried out, by whom, costs involved and funding source.

Inspections undertaken
Date / Inspected by / Comments

Work undertaken

Description and location / Contractor(s) / Date / Cost / Funding source
Plumbing and other services
Item / Condition / Comments/work required
taps
s traps
water pipes
drainpipes
electric wiring/ insulation
security system
fuel line (gas)
air conditioning

Sketches/notes

Checking the building

Under the building

Check it

Is there any rot, insect attack (including termites) or rising damp?

Item / Material/finish / Condition / Comments/work needed
stumps
ant caps
bearers and joists
floor boards
wires and conduits
water pipes
walls
ventilation
Roof space

Check it

  • Is there any vermin and if so, can the cause be identified?
  • Is there a lack of ventilation and if so, can the cause be identified?

Item / Material/finish / Condition / Comments/work required
structural timbers
sheeting/ tiles
sarking
electric wiring
ventilation
Sketches/notes

Building interiors

Check it

  • Are there any damp spots, stains or cracks on the walls or ceiling?
  • Is there sufficient ventilation?

Use one sheet for each room.

Room:______number each room
Item / Material/finish / Condition / Comments/work required
Floor
floor covering
Walls
wall covering/s
paint
skirting
panelling, dado
picture rails
vents
insulation
shelving/built-ins
power points/switches
wall lights
Ceiling
cornices
decoration/mouldings
paint/roses
light fittings(s)

Sketches/notes

Building interiors

Room_____ number each room

Fireplace_____ number each fireplace

Item / Material/finish / Condition / Comments/ work required
back hearth
front hearth
mantelpiece
fender/grate
surrounds
Sketches/notes
General notes: note other aspects of the building’s interiors
Building exteriors
Check it
Are the gutters and downpipes clear?
Are rainwater pipes discharging water away from the building?
Are lighting conductors adequately earthed?
Roof
Item / Material/finish / Condition / Comments/work required
cladding
flashings
fixing/cappings
skylights
dormers
fascia board
gutters (sketch profile)
gutter brackets
ventilators
rainwater heads
downpipes
eaves
chimney(s)
box gutters
valley gutters
decoration
barge boards
Sketches/notes

Building exteriors

Verandah______number each verandah

Item / Material/ finish / Condition / Comments/work required
roof cladding
roof flashings
roof fixing/cappings
roof structure
gutters
gutter brackets
downpipes
fascia board
pediment
posts
balustrade/rails
floor
steps
ornamental brackets
other decorative elements/fretwork
Outside stairs

Stair______number each stair

Item / Material/finish / Condition / Comments/work required
structure
treads
risers
hand rails
balusters

Sketches/notes

Building exteriors

Check it:

  • Is there any mould, dampness, decay and termite damage?
  • Does wall/timber cladding need repainting?

Walls

Item / Material/finish / Condition / Comments/work required
walls/wall cladding
masonry window sills
battens/infill
quoins
mortar
pointing
fixings
taps
bird-proofing
vents

Sketches/notes

Other features

Item / material/finish / Condition / Comments/work required
gables
pediments
decorative timbers
bargeboards
balustrading
tiling
string courses
cornices
parapet

Sketches/notes

Building exteriors

External door______number each door

Item / Material/finish / Condition / Comments/work required
door leaf
frame
architrave
fanlight
glazing
threshold
door furniture

Sketches/notes

Building exteriors

Window______number each window

Item / Material/finish / Condition / Comments/work required
sashes
frame
sill
drip mouldings
hoods
mullion/s
transom/s
panes/glazing
paint
stay bars/hinges and locks
flyscreen
shutters/blinds

Sketches/notes

Deck______number each deck

Item / Material/ finish / Condition / Comments/work required
floor
balustrade/rails
steps
decoration
roof

Sketches/notes

Checking the grounds

Fence______number each fence

Gate______number each gate

Item / Material/finish / Condition / Comments/work required
Fence(s)
Gate(s)
Decoration

Sketches/notes

Surrounding areas

Check that the damp-proof course on masonry houses is above ground level and ventilators are clean. Avoid hosing leaves and debris into stormwater pits.

Item / Material/ finish / Condition / Comments/work required
surface
surface drainage
garden steps
path(s)/drive(s)
retaining wall(s)
silt pit(s)/grated sump(s)
taps
electrical
waste/sewerage water drainage (refer to sewerage plan)

Sketches/notes:mark drainage features on site plan

Garden beds

Check it

  • Are the garden beds too close to the building?
  • Could they cause damp problems and obstruct underfloor ventilation?
  • Do they need to be removed?
  • Is the watering system affecting the building?

Trees and shrubs

Check it

  • Is the vegetation too close to or touching the building(s)?
  • Does it need to be removed or trimmed?
  • Are the roots causing cracking?
  • Are leaves blocking the gutters?

Sketches/notes: mark garden beds, trees and shrub on site plan

Logbook sample page(how to complete a logbook sheet)

Interior

Check it

  • Are there any damp spots stains or cracks on the walls or ceiling?

Yes, minor cracking in the wall plaster.

  • Is there sufficient ventilation?

Yes.

Use one sheet for each room

Room 4______number each room

Item / Material/finish / Condition / Comments/work required
Floor / hoop pine boards T&G, japanned / worn / (1)
floor covering / wall to wall synthetic carpet / P / due for replacement (2)
Walls / pine VJ / G
wall covering/s / -

paint

/ yellow ochre semi-gloss enamel / G
skirting / pine board, painted / G / white full-gloss enamel 200mm high
panelling/
dado / pine moulding, painted / G / (3)
picture rails / -
vents / -
insulation / -
shelving/ built-ins / pine cabinet, painted with glass shelves / G / white enamel (4)
power points/
switches / plastic, white / G
wall lights / -
Ceiling / pressed metal panels painted / G / white semi-gloss enamel (5)
cornices / pressed metal, painted / G
decoration/ mouldings / -
paint/roses / -
light fittings / cream coloured glass, chrome / G / central light circa 1920

Sketches/notes

(1)Assess extent of japanned finish by completely lifting carpet
(2)Floor was not originally wall-wall carpeted
(3)Chair rail at window sill level below W9 (western wall)
(4)Built-in bookshelves and window seat on eastern wall (built 1995)
(5)One large central panel – original 1915 (Federation design)

More information

Mail

Heritage Unit/IncentivesPhone: 07 3407 2914

Brisbane City CouncilFacsimile:07 3334 0004

GPO Box 1434Email:

Brisbane Qld 4001