Chapter 5: Non-profit Operating Assistance Forms and Instructions
These Application Guidelines are for all non-profit operating assistance activities. These Guidelines are designed for those applicants applying in the Annual Cycle.
I. Eligibility
A.Eligible Applicants
Local or regional non-profit 501(c)(3) or 501(c)(4) housing or related service organizations, housing technical assistance providers, and Community Housing Development Organizations (CHDOs).
Non-profit Operating Assistance applications will be scored in a separate pool of applications during the Annual Cycle application process. Any funds not allocated within the Annual Cycle that are designated for Non-Profit Operating Assistance projects will be reallocated within the Annual Cycle for other activities.
B.Eligible Activities
Operating expenses (not project related)
1.Assist the organization in maintaining the current level of production and/or development of affordable housing.
2.Assist the organization in increasing their capacity, including hiring new staff.
3.Assist the organization in expanding their services or coverage area.
C.Ineligible Activities
Project-specific expenses are not eligible. These expenses include costs directly related to implementing a NAHP funded affordable housing project or program such as staff salaries to accept and review applications for a homebuyer assistance program. On-going rental project operating expenses are also not eligible for these funds.
D. Grant Amounts
The maximum grant amount per project type is as follows:A maximum of $30,000 per year for two years ($60,000 total)to support operational expenses, increase capacity, or expand services. All funds will be NAHTF funds.
These amounts are to be used as a guideline. Amount of award will be determined on a case-by-case basis with consideration given to the number of applications and scoring and ranking criteria.
Each eligible applicant may only have one non-profit operating assistance grant (including previous projects defined as operating, technical assistance, capacity building, CHDO operating etc.) active at any single time. Any eligible applicant with a current non-profit operating assistance grant that wishes to apply during the 2014 Annual Cycle must have their current operating grant 50 percent expended and must be in the final period of their Contract with no additional renewal provisions. If a new non-profit operating assistance grant is awarded during the Annual Cycle, the start date of the new Contract would not begin until the day after the end of the current Contract end date (at the earliest).
II. Required Documentation & Submittal Instructions
This section contains all forms and exhibits to be submitted so that your application can be scored and ranked effectively. Application narratives should be thorough and concise. The Department reserves the right to verify all information and to consult with other agencies on the proposed project.
Generally, there are more applicants requesting funds than there are funds available. Applicants must carefully read and review the 2014 Housing and Community Development Annual Action Plan and NAHP Application Guidelines Chapters to develop a competitive application.
A. Required Documentation
The Department may contact the applicant for further information on any required items. The Department may non-select an application if any or all of the following required items cannot be verified. You are not required to submit this form with your application, but it should be used as a checklist to help ensure you have included all required information.
Application Parts I, II, & III
Yes / NoPart I
Is the applicant identification section complete?
Is the application preparer’s section complete?
Is the program activity indicated?
Is the service area indicated?
Is the appropriate region indicated?
Is the household beneficiary and/or unit information complete?
Is the certified official section complete?
Part II
Is the Funding Summary complete, clear, and correct?
Part III
Is the Part III Budget complete, clear, and correct?
One Page Project Summary
Is the One Page Project Summary included and clear?
Required Exhibits
Non-profitExhibit / Description / Yes / No
A / Public Hearing/Meeting
D / Application Certification Form
E / Authorizing Resolution
G / Determination of Level of Review Form
H / Proof of Non-Profit Status & Certificate of Good Standing
L / FFATA Reporting Form/Certification
Additional Exhibits for Applicants in Part VI
If applicable to Part IV, please include the following exhibits:
Exhibit / Description / Yes / No
101 / Open grants information spreadsheet (Form on website)
104 / Financial commitment documentation, if applicable
105 / Copies of Bank Line of Credit or Bank Letter of Credit, if applicable
107 / Audit documentation, if applicable
The following criteria will be verified by DED:
Yes / No1. NAHTF applicant’s eligibility on sam.gov.
2. Applicant is eligible (non-profit: proof of non-profit status and Cert. of Good Standing).
3. Activities are eligible and comply with Nat. Obj. and/or NAHP priorities.
4. Applicant has addressed compliance problems.
5. Applicant is current with all reporting requirements.
B. Application Submittal Instructions
In submitting your application, these instructions must be followed:
*Altering the Application questions in any way will automatically disqualify the application and result in the Applicant not being funded.
*Applicants must score a minimum of 50% of the total points available on the application in order to be considered for an award recommendation.
Table of Contents must be included.
All pages, exhibits inclusive must be sequentially numbered in the bottom right-hand corner; handwritten numbers are acceptable.
Submit original (binder clipped or rubber banded) and 4 complete copies of the application.
Two-Hole punch the original application in the center top.
Below is an outline of what your Non-Profit Operating Assistance Application should look like:
Part I. General Information (use required form)
Part II. Funding Summary (use required form)
One Page Project Summary (follow instructions)
Table of Contents (include page numbers)
Part III. Project Budget and Financing (follow instructions)
Part IV. Project Design and Impact (Include exhibits and narrative)
Part V. Required Exhibits
Non-profit organization and Public Housing Authority applicants:
EXHIBIT A - Notice of Required Public Hearing or Public Meeting Notice(Application Guidelines Exhibit A form language must be used for the official public hearings and must be submitted with either Proof of Publication or Certificate of Posting, and a summary of citizens’ comments.).
EXHIBIT D- Applicant Certification Form (required form).
EXHIBIT E - Authorizing Resolution for Non-profit organization and Public Housing Authority Applicants (sample format provided).
EXHIBIT G – Determination of Level of Environmental Review (required form).
EXHIBIT H – Proof of Non-Profit Status & Certificate of Good Standing
EXHIBITL – FFATA Reporting Form/Certification
Part VI.Additional Exhibits- Provide additional supplemental documentation identified in the instructions or referred to in the Part IV. narrative information.
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C. Application Forms
Part I. General Information Instructions
Type or print all information except where signatures are required.
Pre-application Number: Enter the Pre-application number assigned by the Department (if applicable).
Box 1: Provide the requested information.
Box 2: Provide the requested information. Check the appropriate applicationpreparer status box.
Box 3: Check the appropriate applicant type box under which funds are being requested.
Box 4: Indicate the area where the program will take place. Enter the municipalities (i.e. Village or City) that will primarily be served by the project and the counties where those primary municipalities will be located. Also, enter the appropriate Congressional andLegislative District(s) information.
Box 5: Select the primary Congressional District (check only one box) where your project will primarily be located in for purposes of determining proper Congressional District allocation. Each applicant must designate a single Congressional District (and a single sub-district if applicable), but each applicant will not be restricted to only working within a single Congressional District or Sub-District. Statewide or regional programs also select which Congressional District their project will primarily be located in, but each applicant will not be restricted to only working within a single Congressional District or Sub-District.
Box 6: Specify the activities to be undertaken with the technical assistance funds.
Box 7: Type the name and title of the Certifying Official and date. Please sign in blue ink. The Certifying Official for a unit of general localgovernment is the chief elected official. The Certifying Official for a non-profit or publichousing authority applicant is the official authorized by the governing body to sign applications forstate and federal funding. If the Certifying Official for a non-profit or public housing authority is notthe Board President or Board Chair, attach the authorizing documentation of the governing body that allows the designated certifying official to sign the application.
2014 APPLICATION FOR THE
NEBRASKA AFFORDABLE HOUSING PROGRAM
Nebraska Department of Economic Development (DED)
PART I. GENERAL INFORMATION
Pre-application Number (if applicable): 14-TFTA-
TYPE OR PRINT ALL INFORMATION
1. APPLICANT IDENTIFICATION / 2. APPLICATION PREPARER INFORMATIONName: / Name:
Contact: / Address:
Address: / City/State/Zip:
City/State/Zip: / Phone:
Phone: / Fax:
Fax: / Email:
Email: / Application Preparer (check one)
Tax ID: / Local Staff Out-of-State Consultant
Duns #: / In-State Consultant Non-Profit Organization
Economic Development District
Other
3. TYPE OF APPLICANT / 4. SERVICE AREA
Non-Profit 501(c)(3)
Non-Profit 501(c)(4) / Area to be served [city, county(ies)]. Please list:
Nebraska Legislative District(s)
Nebraska Congressional District(s)
5. DISTRICT INDICATOR-(Select only ONE) / 6. ACTIVITIES
Congressional District 1
Congressional District 2 (Outside of Omaha City Limits)
Congressional District 3 (West)
Congressional District 3 (Central)
Congressional District 3 (Northeast)
Congressional District 3 (Southeast) / Improve current services and activities
Expand service area
Build capacity to undertake new activities
Planning for a new project
Administration cost of a non-NAHP-assisted project
Technical Assistance. Please specify
7. CERTIFYING OFFICIAL:
To the best of my knowledge and belief, data and information in this application is true and correct, including any commitment of local or other resources. The governing body of the applicant has duly authorized this application. This applicant will comply with all Federal and state requirements governing the use of NAHP funds.
Signature in blue ink:Typed Name and Title: / Date Signed:
Address/City/State/Zip:
SUBMIT THE ORIGINAL (BINDER CLIPPED and TWO-HOLE PUNCHED) AND FOUR COPIES OF THE ENTIRE APPLICATION TO:
Nebraska Department of Economic Development
Division of Community and Rural Development
301 Centennial Mall South-PO Box 94666
Lincoln, NE 68509-4666
Part II. Funding Summary Instructions
- Enter dollar amounts into the appropriate boxes in the funding summary table.
- Describe ALL other funds, including funds provided by the homebuyer, lenders, builders, etc.
- If you have any questions about Activity Codes direct them to DED.
- The Part II. Funding Summary should correlate with the Part III. Project Budget & Financing.
The Department reserves the right to non-select an application at any point during the review process if the applicant does not have thefull funding commitment of all other key investors prior to application due date.
One Page Project Summary Instructions
Include a one-page summary of the proposed project including information on all the proposed activities within the project, regardless of funding source. Also, include which Congressional District (and Sub-district if applicable) the project will primarily be located in for the purposes of the Department providing proper Congressional District allocation.
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nON-PROFIT OPERATING ASSISTANCE
PART II. FUNDING SUMMARY
Activity / NAHP Funds / Other Funds / Total Funds / Sources of Other Funds0505 – Year 1
Organizational Operating
0505 - Year 2
Organizational Operating
Total Program Costs
Clarification for the above activities should be directed to DED.
NOTE: The Applicant would not be able to access Year 2 funding from the Contract unless a Contract Amendment is approved by the Department and the Contract is extended for an additional period of time.
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Part III. Project Budget and Financing
Provide a detailed two year housing development and operating budget for the organization, including program costs, staff salaries and benefits, office equipment, office rent, training, etc.
The more details that can be provided about the actual project, the methods used to achieve the project, and information about the persons responsible for project implementation and development will benefit the applicant in the DED application review process.
Part IV: Project Design and Impact
The following Selection Criteria Matrix is provided in order to provide information on the Characteristics, Criteria, and Total Possible Points for each application.
Failure of the Application to meet all of the threshold requirements (Scoring 5 points within the Pre-Application & Threshold Questions Sections) will result in the Application not being funded during the 2014 NAHP Cycles.
In addition, failure of the Applicant to score a minimum of 50% of the total points on the application will result in the Application not being funded during the 2014 NAHP Cycles.
Selection Criteria MatrixCharacteristic / Criteria / Points Possible / Points Awarded
I. Demonstrates Desired Results
a) Pre-Application
/ 5b) Threshold Questions
/ 40Demonstrates Desired Results Total / Possible Points / 45
II. Probability of Producing Desired Results
a) Capacity and Feasibility / 90
Probability Total / Possible Points / 90
Demonstrates Desired Results Total + Probability Total / Total Possible Points / 135
Answer the following questions by checking the appropriate boxes and explain your answer in the space provided below the question. Use additional sheets of paper as needed. Please include the questions along with all applicable answers. For sections that ask for more information in the form of an exhibit, please include the exhibit in the application.
I.Demonstrates Desired Results
a)Pre-Application
- Was the Pre-Application (including Part I, Part II, Part III, and One Page Project Summary) submitted to DED by the required due date?
5 pts / No
0 pts
b)Threshold Questions
- Is the applicant an eligible applicant as defined on Page 5-1 which includes: Local or regional non-profit 501(c)(3) or 501(c)(4) housing or related service organizations; or Community Housing Development Organizations (CHDO)?
10 pts / No
0 pts
- Applicant has achieved the required percentages by the application due date, of State CDBG funds drawn down for prior State CDBG projects. All CDBG awards will be reviewed including those within the housing program (this requirement excludes Comprehensive Revitalization, Downtown Revitalization,Comprehensive Investment & Stabilization, Economic Development, Planning, and Tourism Development).
CDBG 2011 & Prior Award Drawn Down 100%
The percentage for funds drawn down shall be figured by DED based on the final application acceptance date, except for applicants awarded funds after the initial award date in which funds drawn down shall be based on the proportionate number of months that have lapsed since the initial grant award.
(Exhibit 101) / Yes
10 pts / No
0 pts / NA
10 pts
- Applicant has achieved the required percentages, by the application due date, of State HOME and NAHTF funds drawn down for prior NAHP-funded housing projects applied for during the 2014 Application Cycle.
2009 & Prior HOME and NAHTF Awards 100% drawn down
(Exhibit 101) / Yes
10 pts / No
0 pts / NA
10 pts
- Was the full application (including all required exhibits and attachments) submitted to DED by the required due date?
10 pts / No
0 pts
TOTAL POINTS POSSIBLE (Pre-Application and Threshold Questions) – 45 points
*Failure of the Application to meet all of the threshold requirements (Pre-Application & Threshold Questions) will result in the Application not being funded during the 2014 NAHP Cycle.
II. Probability of Producing Desired Results
a)Capacity & Feasibility
- Doesthe Applicanthave the capacity and commitment to implement the project in a timely manner?
a)Similar housing projects the Applicant has completed in the past 5 years.
b)Any DED-funded projects the Applicant has completed in the past 5 years.
c)A list of the individuals that will be working on the project
and a description of each individual’s role in project implementation (including: who will be primarily responsible for the success of the project; who will handle the day to day operations of the project; who will inspect, evaluate, and review the progress of the project; and any other individuals that will participate within the project). / Yes
17 pts / No
0 pts
- Is there an actual financial commitment of matching funds in the project?
10% or greater of total project costs—17 points
5-9.99% of total project costs—11 points
3-4.99% of total project costs—6 points
Less than 3% of total project cost—0 points
(Exhibit 104) / Yes
___ pts / No
0 pts
- Are there any additional matching contributions that will be incorporated into the project?
3% or greater of total project costs—12 points
1-2.99% of total project costs—6 points
Less than 1% of total project cost—0 points
(Exhibit 104) / Yes
__ pts / No
0 pts
- Has the Applicant secured a Bank Line of Credit; a Bank Letter of Credit, or have access to other resources that will help ensure the timely payment of contractors for the project?
7 pts / No
0 pts
- Does the Applicant have an adequate transition plan in place for when the current Director or staff leaves the organization?
b)Provide proof that the Board has approved the plan. / Yes
16 pts / No
0 pts
- Has the Applicantobtained a grantee-requested contract extension on any housing projects for years 2011, 2012, or 2013?
7 pts / No
0 pts
- Hasthe Applicanthad2 or fewer findings during the most recent monitoring visit and has addressed any compliance problems associated with any of the Applicant’s programs?
7 pts / No
0 pts
- Has the Applicantobtained a Management Letter and provided a response to the Management Letter from the Applicant’s most recent audit?
(Exhibit 107) / Yes
7 pts / No
0 pts
TOTAL POSSIBLE POINTS 90 pts
PART V. Required Exhibits