Work Instruction
Functional Area: General Ledger / Change Cost Center (Individual)
Purpose
Use this procedure to change data in the cost center master record.
Trigger
Perform this procedure when a request has been made and approved to make this adjustment. Often the official request will be via A-123. Normally the only changes will be to the name of the cost center or the person responsible for the cost center.
Prerequisites
The cost center already has to be established.
Menu Path
Use the following menu path to begin this transaction:
  • Select Accounting Controlling Cost Center AccountingMaster DataCost CenterIndividual ProcessingChange to go to the Change Cost Center: InitialScreen.
Transaction Code
KS02
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: General Ledger / Change Cost Center (Individual)
Procedure
1. / Start the transaction using the menu path or transaction code.
2. / Perform one of the following:
If The / Go To
Set Controlling Area window appears / Step 3
Set Controlling Area window does not appear / Step 5
Set Controlling Area

3. / As required, complete/review the following fields:
Field / R/O/C / Description
Controlling Area / Required / Self-contained organizational unit for cost accounting
Example:
UC
4. / Click .
Change Cost Center: Initial Screen

5. / As required, complete/review the following fields:
Field / R/O/C / Description
Cost Center / Required / An area of responsibility for capturing costs
Example:
4200000000
6. / Click .
Change Cost Center: Basic Screen

7. / Change data as necessary.
/ DO NOT add any data to the Functional Area and ProfitCenter fields, as UC does not use a profit center.
8. / Click the tab.
/ Perform the following only if you want to BLOCK THE COST CENTER FROM POSTING.
Change Cost Center: Indicators

9. / Select to the left of Actual primary costs.
/ Clicking this box on the Control Tab will put a checkmark in it and block the cost center from actual secondary costs. No new transactions can post after this box is checked.
10. / Select to the left of Act. secondary costs..
/ Clicking this box on the Control Tab will put a checkmark in it and block the cost center from actual primary costs. No CO assessments can post after this box is checked, which includes distribution of admin overhead assessments and business tax.
11. / Select to the left of Actual revenues.
/ No revenue deposits can post after this box is checked. This will block the cost center from actual revenues.
/ Clicking this box on the Control Tab will put a checkmark in it and block the cost center from actual revenues.
/ No data should be adjusted on the other tabs of the cost center master record.
12. / Click .
Change Cost Center: Initial Screen

13. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Cost center has been changed”.
14. / You have completed this transaction.
9/26/2017
Ver: / GL_KS02_ChangeCostCenter(Individual)_0_AccountCode CustodianGL.udc
© University of Cincinnati / 1/7
Work Instruction
Functional Area: General Ledger / Change Cost Center (Individual)
Result
You have changed the data in a field(s) on one Cost Center or blocked the Cost Center from additional postings.
Comments
If you changed the name of the cost center, you now MUST do so in FM via transaction FMSB.
9/26/2017
Ver: / GL_KS02_ChangeCostCenter(Individual)_0_AccountCode CustodianGL.udc
© University of Cincinnati / 1/7