Champlin Park Youth Hockey Association
Champlin Park Youth Hockey Association
June 21, 2011, Board Meeting
AGENDA
Roll Call – Deb Herr:
Gambling – Lisa Blake:
~ Acceptance of report
Bingo
Meat
Made 4824 – last year 25..
Allowable expenses pull tabs, rent 1750, payroll 6500 – motion to approve expense…approved by mark, steve, deb, tony, vicki, bruce
Champlin Ice Forum – Nick Powell:
Treasurer’s Report – Tony Henningson:
~ Acceptance of report
No activity … $3 in expense in last 30 days. Loss of about $3k loss instead of 11k … facilities and governance based on last year. All inoices are in and revenue is right on, pay citi 3 more yrs of $50k
Approve last year minutes, gambeling report, treasurers report – all approved
COMMITTEE DIRECTOR REPORTS:
Coaches Selection Committee (Pete Williams) – OPEN: Steve Jones was voted in as chair of committee. Bryce Macken from HS team and some members from traveling committee and they will start recruiting coaching for upcoming season. Also aware of 12U coach needed, preferably non parent coach.
Communications – Joe’l Brenny: Targeting Aug 1st date for registration. Offer payment plans to parents for registration
. % of transaction and transaction fee – association take care of by increasing fee’s by $5. Equal installments and can’t change credit cards in between .. if bounce back from debit card. Tony need to look of how we set up ice bills. break up registration fees between 2 or 3 months…paid in full prior to date traveling season starts.
Motion?2 or 3 pmts. Pay prior to season beginning. Discuss at next workshop.
DIBS tool tracks volunteer schedule, ice fees, etc….but cost does not benefit association. Put money in all year long and when season comes we start pulling funds out … not an option right now.
Need to know who received free registration … Lisa??
Send out Wreath info earlier – ok
47 registered for clinics – some are multiples
Send mass email to remind members of clinics …
Fundraising – OPEN:
Need position filled
Special Events – OPEN:
Vicki will take
Joe’l has someone regarding photo’s
S.K.A.T.E. – OPEN:
Need position filled
Registration/Traveling (Debra Herr) – OPEN:
~ need now!
~ Registration Newsletter- need prices, dates, etc updated. Deb handed out copy of 2010-2011 brochures on May 17th to Board. Due date for updates July 8th in order to have printed and mailed. Sarah Miller take??
Debra will contact Sarah Miller
Registration/House – John Judge:
Nothing
Sponsorship – OPEN:
Nothing – Pete Williams need to send info to director
Champlin Park Youth Hockey Association
June 21, 2011, Board Meeting
AGENDA
Equipment – Bill Blake:
Nothing
Goalie Equipment – Pat Nelson:
Goalie gear letter sent to Tony to see what funds are available – last yr 13k approved and was spent to purchase new gear. Pat sent Pete 5k-75k budget to purchase this year and waiting to hear back from board. Need to order by mid July.
If buy from other vendor – spend 20% more.
Pat has gear to recycle and will try to sell items over 8yrs old.
Girls – Gary and Shari Wilson:
Shari = 1st meeting in May – looked at #’s and received some calls of girls not returning. Meet with Koltes to look at #’s – Elk River asking what our situation is and might receive goalie. Coon Rapids reaching out for 12U coop – no, don’t have need. Question: fundraiser for girls teams only – need permission? Ideas should come to Board for discussion and approval.
Last meeting discussed levels and coaches, etc….posting for nonparent paid position for 12U
Need 14U goalie…
New rule of checking – girls interest in playing with boys?
Player Development – OPEN: no longer a committee. Not removed as of yet
~ need to adjust bi-laws. Ask Pete Williams
Clinics – Bruce Weaver
~ Can members do partial clinics? No.
~ sign in sheet at time of clinic to be sure no free be’s
House – Bill Blake, Todd Sinjem, and Bud Williams:
~ meeting on reg basis. Tom gave outline of what needs to be done. Not making major changes. Tweaking SPEED clinic – pick A and B teams early on. Draw up practice plans based on levels– Todd Sinjem. Jamboree date is weekend before spring break starts – booked with Gary Rodin. March 2-4th? Meeting with all last yr coaches and reviewing what happened – and what was good – what should be changed. 8U needs to be a tryout team and roster limit set up on it….make change in registration material as 8U not a Mite - evaluations. Parent feedback is to remove the girls from the 8U team to the boys due to competiveness … Shari suggested that girls 8U don’t play the 15 games, but practice skills more and play mite c or d teams. All girls mite team instead of 8U team. Look at how many we have – 8U tryout team and mite team. House committee and Girls committee will discuss.
Concessions – Michele Knowlton/Manager and Karma Lindell/Accounting:
Nothing
Multi-Use Facility – OPEN:
Nothing
Tournaments – David Ligneel:
~ Thanksgiving Tournament 11-25 thru 27th squirt b2 peewee b2 .. $900/team including gate fee. David wants 1025 but tony thinks keep at $ 900. 3 games guaranteed for each team. Board agrees to leave at $ 900….make money off consessions and staff it.
~PWc tourney Jan 27-29th outdoor. Leave at $350 – advertisement in Let’s Play Hockey – will be in July issue.
~signed BA tournaments and started signing up squirt A’s.
Need declarations from traveling committee – Mike Miller… need ASAP for tournaments?
~David will start setting up A and B1 tourneys until declarations are complete
Ice – Gary Rodin:
Nothing
Traveling – Mike Miller:
Nothing
ACE – Tom Crowley:
Nothing
MN Hockey – Pete Williams:
~ Body Checking – new rule
Approval of body contact proposal to eliminate body checking – passed no cking in PeeWee’s. Distinction between body contact and checking. Instructional video’s, etc will be available for coaches and association. Joe’l suggested to post something on website under parent page.
~ now be required AA and A program and scheduling will be different but will play same teams. For next season
~ 14U and Bantam will go to touchup offsides
Apparel (Mark Anderson) – OPEN:
~annual renewable contract % back at end of year to standardize apparel
~Mark will touch base with Lisa?
~Mark go to Champlin Athletic to resign
Champlin Park Youth Hockey Association
June 21, 2011, Board Meeting
AGENDA
By-Laws (Pete Williams) – OPEN:
Change for by-law change due to new recruitment role
Recruitment (Bruce Weaver) – Sarah Miller
Approved $3000 budget
Approved Sarah Miller
Deb will reach out for registration brochure
______
Old Business:
Nothing
New Business:
Nothing
Adjournment:
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