PRE-SUBMISSION SEMINAR/FINAL REVIEW
INSTRUCTIONS FOR PANEL CHAIR/MEMBERS

CHAIR

The supervisor will have electronically forwarded a partially completedMGEMilestone Report Form. Sections 1 (student) and 2 (supervisor) should been completed. You should also have received an updatedlist of completed and registered activities from GRAMS from the student.

CHAIR AND PANEL MEMBERS - DUTIES

  1. The candidate is required to email a copy of the Thesis summary, outline and timeline to the full Panel 1 week in advance to be reviewed by all panel members.
  2. Student presentation attended by all panel members. All Panel members should be prepared to ask questions at the seminar.
  3. Panel convenes without the student to obtain feedback from supervisors regarding the student’s progress over the previous 12 months. The Panel also discusses and gives general impressions of the talk and the submitted written documents.
  4. The Chair invites the student to join the Panel and explains the process.
  5. The Panel provides the student with feedback on the presentation, comments on the strengths and offers suggestions of how to improve the talk (where appropriate).
  6. There is then general discussion about the progress: how they feel about their progress after three years, feasibility of the project plan (i.e. clarity and scope of aims, too ambitious etc). Are there any issues with potential to cause delays?
  7. Ask the student what their plans are for papers – remind them that Monash allows Thesis by Publication (can be a mixture of chapters and papers) - ask them whether they have thought about how their thesis will be structured.
  8. Briefly discuss data management: is their data stored in a secure and retrievable fashion?
  9. Has there been any change in IP status?
  10. Discuss planned submission date – noting that submission is due within 6 monthsof this Seminar.
  11. Student only chat.
  12. Invite the supervisors back and discuss issues with supervisorsifthe student wishes – otherwise the discussion remains confidential.

CHAIR

  1. Make sure you have the list of the student’s completed and registered activities from GRAMS.
  2. Ensure the student and main supervisor have completed and signed their sections of the Milestone Report Form.
  3. If all agreed, inform the student that the Panel is satisfied with progress and will confirm this with Faculty and MGE.

For successful Pre-Submission Seminar

  • Complete Section 3 of the MGE Milestone Report Form
  • Once the formis complete and all signatures obtained send by email to the Faculty Research Degrees Office.

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