Central Lancashire

Swimming & Water Polo Association

Competition Secretary,

Warburton Age Groups and Championships– 26th/27th April 2014

The Warburton Age Groups and Championships are being held on the above dates at Fit City, Broughton, Salford. Below is the information pack that we have put together to assist you and your swimmers to enter the event.

  1. Competition Conditions
  2. Girls Consideration Times
  3. Boys Consideration Times
  4. List of Sessions and their Events
  5. Club Entry Form
  6. Swimmers Entry Form
  7. Application for Poolside Pass Form
  8. Volunteer Helpers Form
  9. SPORTSYSTEM Entry Manager Instructions

There is also a separate Swimmers Entry Form that you can use internally within the club. The form can be electronically completed, if the swimmer wishes, and e-mailed back to you for collation of the swims onto the Sportsystem Entry Manager.

If you have any queries, questions or need any help please do not hesitate to ask either

Diane Stafford Tel 01942

David Hoskins Tel 0161 976 3302

Central Lancashire S & W P A

General Conditions of the Competition

  1. The organisation of the Warburton Age Groups and Championships Competition shall be managed by the Central Lancashire Swimming Management Group with powers delegated to the Competition Manager.
  1. The Competition will take place in accordance with ASA Laws and ASA Technical Rules.
  1. Any question or dispute arising from these conditions or disputes related to a matter not covered in these conditions shall be determined by the Competition Manager and may be referred to the Central Lancashire Swimming Management Group at a later date.
  1. The Competition will be held on 26th/27thApril 2014 at Fit City Broughton, Great Cheetham Street West, Salford M7 2DN. The event will be Short Course (25m Pool) and is licensed to ASA Level 3.
  1. The closing date for entries is 2nd April 2014. The Sportsystem Electronic Entries files (.sez), the Club Entry Form and club cheque must be sent to arrive no later than this date.
  1. A swimmer's age for all events shall be as at 27th April 2014.
  1. The Competition shall be open to eligible swimmers, as defined by the ASA, who are members of clubs affiliated to the Central Lancashire S.W.P.A. and registered as such with the ASA (Category 2).
  1. Central Lancashire S & WPA encourage disability swimmers to compete in these championships subject to their satisfying the general conditions. Conditions and qualifying times can be found on the website:-
  1. Swimmer’s Entry Times are required and shall comply with the Consideration Times listed below. Entry Times should be Short Course Times (25m Pool). Conversions from Long Course are permissible; you may find the conversion at of assistance.
  1. The Competition Manager reserves the right to restrict entries in the interests of safety, time constraints and to ensure the smooth running of the competition. The events and method chosen for restriction will be at the discretion of the Competition Manager.
  1. Submitted entry times shall be used for seeding and rejection purposes as required.
  1. Entry Fee: £3.50 per event
  1. The Club Cheque should be made payable to: Central Lancashire S.W.P.A. and sent with the Club Entry Form to:

David Hoskins, 7 Hillington Road,Ashton on Mersey, SALECheshire M33 6GQ

Tel: 0161 976 3302

Mobile 07599 057555

e-mail:

  1. Within 7 days of the closing date for the competition confirmation will be sent by e-mail to each club entering and a listing will be placed on the Central Lancs website These should be used to cross check the accuracy of those entries and any corrections notified asap to the Competition Manager to allow any necessary corrections to be made. The final programme will be produced as a result of any corrections that are received.
  1. In the event of rejected entries the Clubs will be informed of the reasons for any rejected entries plus any refund, if appropriate, via the Club Competition Secretary.
  1. A withdrawal system will be in operation. Competitors or their representatives must inform the organisers at least 45 minutes before the start of the session if they do not intend to swim. Notification may be by email, telephone or text – details will be advised to all competing clubs and will be given on the website. There will be no refund of entry fees for such withdrawals.
  1. Coaches requiring access to the poolside must be in possession of a Poolside Pass issued by the Central Lancashire S & WPA. Each club will be issued with a maximum of two free Poolside passes and any additional Passes will be charged at £5.00 per Poolside Pass per day.
  1. It is mandatory that all Coaches comply with the relevant ASA Child Protection Procedures and have an up to date CRB certificate.
  1. Competitors are responsible for presenting themselves to the Competitor’s Stewards two events prior to the one in which they are competing. It is the swimmer’s responsibility to be at the start in time for the race.
2014 Warburton Age Group Conditions
  1. The Age Group competition shall comprise:

Age Groups:- 9, 10, 11, 12, 13, 14, 15 years/over (7 Age Groups)in the following Individual events:-

Freestyle:50m, 100m, 200m, 400m

Backstroke:50m, 100m, 200m

Butterfly:50m, 100m, 200m

Breaststroke:50m, 100m, 200m

Individual Medley:200m

  1. The first, second and third placed swimmers in each individual Age Group events shall be awarded medals.
  1. Points to be awarded to the fastest six swimmers in each Age Group of each event – 6, 5, 4, 3, 2, 1. - highest number to the winner, the rest in sequence.
  1. The Club gaining the most points in the Girls Events shall be awarded the Warburton Trophy (Girls) and the Club gaining the most points in the Boys Events shall be awarded the Warburton Trophy (Boys). In the event of a tie on points the Clubs concerned shall hold the Trophy jointly. The Club gaining the most points for each age group shall receive the Age Group Shield for that age group.
  1. The Bob Foden Relay shall be swum Girl/Boy and ages 9, 10/un, and 11/un shall swim 1 length; 12/un, 14/un, 16/un and Open Age shall swim 2 lengths (22 lengths). The Bob Foden Relay does not attract Age Group points.
2013 Championship Conditions
  1. The Championship events shall comprise:

Freestyle 50m, 100m

Backstroke100m

Butterfly100m

Breaststroke100m

Individual Medley 200m

Mixed Open Team4 * 50m Free (to be swum Girl/Girl/Boy/Boy)

  1. The winner of each Individual Junior (16/un) event will be presented with a Junior Trophy. The winner of each Senior (Open Age) event will be presented with a Senior Trophy. The Mixed Open Team event winner will be presented with the Team Championship Trophy.
  1. The individual Championship events are incorporated in the Warburton Age Groups and are not separate events.
  1. Points to be awarded to the fastest six swimmers in each event – 6, 5, 4, 3, 2, 1. - highest number to the winner, the rest in sequence.
  1. A Top Club Trophy is to be awarded to the Club gaining the most points in the Championship events.

Consideration Times

The Times below for each event are the Lower and Upper Limit Time (Entry Time cannot be slower or faster than these)

Female Short Course Qualifying Time

Event / Lower / Upper / Lower / Upper / Lower / Upper / Lower / Upper / Lower / Upper / Lower / Upper / Lower / Upper
09 Yrs / 10 Yrs / 11 Yrs / 12 Yrs / 13 Yrs / 14 Yrs / 15/OV Yrs
50 Freestyle / 56.0 / 30.0 / 56.0 / 30.0 / 47.0 / 28.0 / 44.0 / 28.0 / 42.0 / 25.0 / 39.0 / 27.0 / 37.0 / 27.0
100 Freestyle / 1:48.0 / 1.04.0 / 1:48.0 / 1.04.0 / 1:40.0 / 1.03.0 / 1:30.0 / 1.00.0 / 1:26.0 / 1.00.0 / 1:24.0 / 58.0 / 1:18.0 / 58.0
200 Freestyle / 4:02.0 / 2.22.0 / 4:02.0 / 2.22.0 / 3:24.0 / 2.14.0 / 3:14.0 / 2.07.0 / 3:10.0 / 2.10.0 / 2:50.0 / 2.05.0 / 2:40.0 / 2.03.0
400 Freestyle / 6:52.0 / 4.48.0 / 6:52.0 / 4.48.0 / 6:30.0 / 4.41.0 / 6:10.0 / 4.29.0 / 5:50.0 / 4.18.0 / 5:46.0 / 4.15.0 / 5:30.0 / 4.11.0
50 Breaststroke / 1:08.0 / 40.0 / 1:08.0 / 40.0 / 1:00.0 / 39.0 / 55.0 / 35.0 / 51.0 / 35.0 / 49.0 / 35.0 / 47.0 / 35.0
100 Breaststroke / 2:09.0 / 1.28.0 / 2:09.0 / 1.28.0 / 2:00.0 / 1.19.0 / 1:56.0 / 1.18.0 / 1:54.0 / 1.14.0 / 1:50.0 / 1.14.0 / 1:40.0 / 1.15.0
200 Breaststroke / 4:16.0 / 3.01.0 / 4:16.0 / 3.01.0 / 4:00.0 / 2.51.0 / 3:56.0 / 2.45.0 / 3:46.0 / 2.39.0 / 3:40.0 / 2.39.0 / 3:20.0 / 2.37.0
50 Butterfly / 1:02.0 / 33.0 / 1:02.0 / 33.0 / 54.0 / 32.0 / 50.0 / 29.0 / 46.0 / 29.0 / 42.0 / 30.0 / 42.0 / 30.0
100 Butterfly / 1:56.0 / 1.13.0 / 1:56.0 / 1.13.0 / 1:50.0 / 1.10.0 / 1:44.0 / 1.06.0 / 1:40.0 / 1.04.0 / 1:30.0 / 1.06.0 / 1:28.0 / 1.05.0
200 Butterfly / 4:02.0 / 2.41.0 / 4:02.0 / 2.41.0 / 3:30.0 / 2.30.0 / 3:20.0 / 2.33.0 / 3:10.0 / 2.29.0 / 3:00.0 / 2.17.0 / 3:00.0 / 2.17.0
50 Backstroke / 59.0 / 34.0 / 59.0 / 34.0 / 54.0 / 33.0 / 48.0 / 31.0 / 46.0 / 28.0 / 44.0 / 32.0 / 42.0 / 30.0
100 Backstroke / 1:59.0 / 1.16.0 / 1:59.0 / 1.16.0 / 1:53.0 / 1.07.0 / 1:44.0 / 1.05.0 / 1:38.0 / 1.07.0 / 1:28.0 / 1.06.0 / 1:28.0 / 1.04.0
200 Backstroke / 3:45.0 / 2.38.0 / 3:45.0 / 2.38.0 / 3:37.0 / 2.29.0 / 3:30.0 / 2.26.0 / 3:11.0 / 2.14.0 / 3:10.0 / 2.19.0 / 2:48.0 / 2.16.0
200 Individual Medley / 3:44.0 / 2.38.0 / 3:44.0 / 2.38.0 / 3:38.0 / 2.35.0 / 3:34.0 / 2.28.0 / 3:22.0 / 2.29.0 / 3:16.0 / 2.24.0 / 3:02.0 / 2.23.0

Male Short Course Qualifying Time

Event / Lower / Upper / Lower / Upper / Lower / Upper / Lower / Upper / Lower / Upper / Lower / Upper / Lower / Upper
09 Yrs / 10 Yrs / 11 Yrs / 12 Yrs / 13 Yrs / 14 Yrs / 15 Yrs/Ov
50 Freestyle / 47.0 / 30.0 / 47.0 / 30.0 / 48.0 / 28.0 / 42.0 / 26.0 / 40.0 / 25.0 / 38.0 / 25.0 / 36.0 / 24.0
100 Freestyle / 1:43.0 / 1.06.0 / 1:43.0 / 1.06.0 / 1:44.0 / 1.01.0 / 1:30.0 / 56.0 / 1:25.0 / 54.0 / 1:15.0 / 54.0 / 1:15.0 / 52.0
200 Freestyle / 3:36.0 / 2.23.0 / 3:36.0 / 2.23.0 / 3:30.0 / 2.14.0 / 3:20.0 / 2.04.0 / 3:00.0 / 1.58.0 / 2:46.0 / 1.55.0 / 2:46.0 / 1.54.0
400 Freestyle / 7:20.0 / 5.06.0 / 7:20.0 / 5.06.0 / 6:30.0 / 4.47.0 / 6:15.0 / 4.21.0 / 6:00.0 / 4.11.0 / 5:00.0 / 4.16.0 / 4:50.0 / 4.02.0
50 Breaststroke / 1:03.0 / 41.0 / 1:03.0 / 41.0 / 1:00.0 / 38.0 / 55.0 / 35.0 / 52.0 / 32.0 / 49.0 / 31.0 / 46.0 / 32.0
100 Breaststroke / 2:20.0 / 1.28.0 / 2:20.0 / 1.28.0 / 2:00.0 / 1.19.0 / 1:52.0 / 1.14.0 / 1:40.0 / 1.10.0 / 1:34.0 / 1.08.0 / 1:34.0 / 1.11.0
200 Breaststroke / 4:16.0 / 3.08.0 / 4:16.0 / 3.08.0 / 4:08.0 / 2.50.0 / 3:44.0 / 2.40.0 / 3:20.0 / 2.33.0 / 3:17.0 / 2.27.0 / 3:17.0 / 2.28.0
50 Butterfly / 1:00.0 / 34.0 / 1:00.0 / 34.0 / 55.0 / 31.0 / 51.0 / 29.0 / 46.0 / 29.0 / 39.0 / 27.0 / 36.0 / 26.0
100 Butterfly / 1:56.0 / 1.16.0 / 1:56.0 / 1.16.0 / 1:48.0 / 1.07.0 / 1:36.0 / 1.07.0 / 1:30.0 / 1.00.0 / 1:22.0 / 59.0 / 1:19.0 / 59.0
200 Butterfly / 3:30.0 / 2.48.0 / 3:30.0 / 2.48.0 / 3:26.0 / 2.40.0 / 3:20.0 / 2.18.0 / 3:10.0 / 2.17.0 / 2:50.0 / 2.09.0 / 2:36.0 / 2.06.0
50 Backstroke / 57.0 / 35.0 / 57.0 / 35.0 / 52.0 / 31.0 / 49.0 / 31.0 / 45.0 / 29.0 / 42.0 / 29.0 / 40.0 / 28.0
100 Backstroke / 1:58.0 / 1.15.0 / 1:58.0 / 1.15.0 / 1:48.0 / 1.08.0 / 1:42.0 / 1.03.0 / 1:38.0 / 1.04.0 / 1:28.0 / 1.02.0 / 1:17.0 / 1.00.0
200 Backstroke / 3:39.0 / 2.40.0 / 3:39.0 / 2.40.0 / 3:37.0 / 2.35.0 / 3:30.0 / 2.22.0 / 3:15.0 / 2.13.0 / 2:56.0 / 2.07.0 / 2:46.0 / 2.06.0
200 Individual Medley / 3:46.0 / 2.43.0 / 3:46.0 / 2.43.0 / 3:34.0 / 2.29.0 / 3:22.0 / 2.21.0 / 3:00.0 / 2.17.0 / 2:50.0 / 2.13.0 / 2:50.0 / 2.10.0
Central Lancashire Swimming and Water Polo Association

Warburton Age Groups and Championships 2014

Broughton Pool, Salford. 25m Pool (Short Course)

Age as 27th April 2014

CLOSING DATE FOR ENTRIES: 2nd April 2014

ALL EVENTS ARE HEAT DECLARED WINNERS

Saturday 26th April 2014 / Saturday 26th April 2014
Session 1 Warm up 8.30 am Start 9.30 am / Session 2 Warm up TBA Start TBA
Event No / Sex / Age / Distance / Stroke / Event No / Sex / Age / Distance / Stroke
10 / Boys / 9/Over / 400m / Freestyle / 20 / Mixed / Foden / 550m / Freestyle
11 / Girls / 9/Over / 200m / Backstroke / 21 / Girls / 9/Over / 200m / Freestyle
12 / Boys / 9/Over / 200m / Butterfly / 22* / Boys / 9/Over / 200m / Ind Medley
13* / Girls / 9/Over / 100m / Freestyle / 23 / Girls / 9/Over / 200m / Breaststroke
14* / Boys / 9/Over / 100m / Breaststroke / 24* / Boys / 9/Over / 100m / Backstroke
15* / Girls / 9/Over / 100m / Butterfly / 25 / Girls / 9/Over / 50m / Butterfly
16 / Boys / 9/Over / 50m / Backstroke / 26* / Boys / 9/Over / 50m / Freestyle
17 / Girls / 9/Over / 50m / Breaststroke
Sunday 27th April 2014 / Sunday 27th April 2014
Session 3 Warm up 8.30 am Start 9:30 am / Session 4 Warm up TBA Start TBA
30 / Girls / 9/Over / 400m / Freestyle / 40* / Mixed / Relay / 4*50m / Freestyle
31 / Boys / 9/Over / 200m / Backstroke / 41 / Boys / 9/Over / 200m / Freestyle
32 / Girls / 9/Over / 200m / Butterfly / 42* / Girls / 9/Over / 200m / Ind Medley
33* / Boys / 9/Over / 100m / Freestyle / 43 / Boys / 9/Over / 200m / Breaststroke
34* / Girls / 9/Over / 100m / Breaststroke / 44* / Girls / 9/Over / 100m / Backstroke
35* / Boys / 9/Over / 100m / Butterfly / 45 / Boys / 9/Over / 50m / Butterfly
36 / Girls / 9/Over / 50m / Backstroke / 46* / Girls / 9/Over / 50m / Freestyle
37 / Boys / 9/Over / 50m / Breaststroke

These Sessions are Licence to Level 3

* Denotes combined Age Group and Championship Event

Please note that entries will only be accepted via the Sportsystem Entry Manager – your completed Entry Form should be submitted to your Club’s Competition Secretary

Competition Secretaries – the Sportsystem instructions are given later in this pack.

Central Lancashire Swimming & Water Polo Association

2014 Warburton Age Groups and Championships

CLUB ENTRY FORM

Club Name
Competition Secretary
Address
Post Code
Landline Telephone No.
Mobile Telephone No.
e-mail Address
Total Number of Girls Entries / @ £3.50 per Event = / £
Total Number of Boys Entries / @ £3.50 per Event = / £
Entry for the Bob Foden Team Relay / @ £5.00 per Team= / £
Entry for the Mixed Team Relay / @ £5.00 per Team= / £
Total No. of Poolside Passes:-
Sat 26th April 2014 / 2 / £ Free
Additional passes Sat 26th April 14 / @ £5.00 per person per day = / £
Sun 27th April 2014 / 2 / £ Free
Additional passes Sun 27th April 14 / @ £5.00 per person per day = / £
Note: Each Club will receive 2 Poolside Passes Free each day / Total amount sent = / £

Please enclose a club cheque for the above amount made payable to Central Lancs S & WPA

The Sportsystem Entry Files should be e-mailed to:

Mr David Hoskins

7 Hillington Road

Sale

Cheshire

M33 6GQ

e-mail:

The Club Cheque, and Sportsystem Entry Files plus this form must arrive by the closing date of 2nd April 2014

Central Lancashire Swimming & Water Polo Association

Warburton Age Groups and Championships 2014 – Entry Form

Please complete in CAPITAL LETTERS.

Surname / First Name
Full Address
& Postcode
Tel. No. / Male/Female
Date of Birth / / / / Age at 27/04/14 (whole yrs) / Yrs
ASA Reg. No
e-mail / Club
Gala 1 / Sat 26th April 2014 / W/U 8.30 St 9.30am / Gala 2 / Sat 26th April 2014 / W/U TBA St TBA
Gala 3 / Sun 27th April 2014 / W/U 8.30 St 9.30am / Gala 4 / Sun 27th April 2014 / W/U TBA St TBA

Submitted times are required for each event. Please note all events are HDW

Distance & Stroke / Event
Number / Submitted Time
mm:ss.ss / For official use only
50m Freestyle
100m Freestyle
200m Freestyle
400m Freestyle
50m Backstroke
100m Backstroke
200m Backstroke
50m Breaststroke
100m Breaststroke
200m Breaststroke
50m Butterfly
100m Butterfly
200m Butterfly
200m Individual Medley
Total Number of entries / Total amount at £3.50 per event / £

This competition is licensed by the ASA for Level 3 Competitions

Details of all sessions are available on our Web Site at

Confirmation of your acceptance into each event will be notified to your Competition Secretary and will be posted on the Central Lancs Web Site – please check!

Return this Entry Form to : ______

Club Cut off Date : ______

Application for Poolside Pass

Each coach/member of team staff requiring access to the poolside at Central Lancashire S.W.P.A. Competitions must be in possession of a pass issued by Central Lancashire S.W.P.A. It is mandatory that all Coaches comply with the relevant ASA Child Protection Procedures and have an up to date CRB certificate. Mixed teams must have both male and female coaches/team staff.

The passes will be issued in the name of a club and are transferable between club personnel. Clubs must purchase sufficient poolside passes so that all of their team staff members are in possession of a pass when they are on the poolside.

It would be most helpful if the names of those individuals who will use the passes could be given below although it is accepted that this may not be completely achievable.

FOR USE ON POOLSIDE ONLY.

Club
Contact Name
Telephone Number
E-Mail Address
Names of coaches/team staff

Declaration

I certify that the coaches who are attending on the poolside for our club have an up to date CRB certificate.

Signed: ______

Name: (Please PRINT) ______

Club Position:______

Volunteer Helpers Form

Running a successful swimming event requires many people with various skills both before the event and during it. The Warburton Age Groups and Championships are no exception and we would welcome volunteers from the competing clubs to help us.

Examples of help required are:-

Door Staff

Competitors Steward

Taking drinks around the volunteers

Medal Co-ordinator

Announcer

Warm Up Marshall

Results posting and general admin

Computer/ timing system operators

As the saying goes “Many hands makes light work” and it can be enjoyable. Please publicise that we would be grateful for any assistance and list the contact details below of any volunteers.

Name of Club______

Name______

Preferred Job______

Telephone______

e-mail address______

Name______

Preferred Job______

Telephone______

e-mail address______

Please send this form back with your entries.

Thank you in anticipation

SPORTSYSTEM Entry Manager Instructions

You will require a Broadband connection to the Internet and I would suggest if you are in any doubt about the process you give David Hoskins a telephone call on 0161 976 3302 and he will contact you on your landline and will guide you through the process.

Do not leave the setting up to the last minute – it is better to set the programme up sooner rather than be rushing as the deadline for entries comes close.

If you already have Sportsystem Entry Manager installed on your PC you can move to Step 2 (although when you are in the Entry Manager Programme you may wish to install any programme updates and also download the latest list of your club’s swimmers).

Step 1

Go

Where you will see the following:-

Download SPORTSYSTEMS Entry Manager v2

Click on this link and on the next page you will see:-

Download the SPORTSYSTEMS entry manager for SPORTSYSTEMS Meet Organisation 5.3

Click on this link and Run the SS20EntryManagerInstall.exe so it installs straight to your PC OR download the .exe file onto you PC and then Double Click it to install the programme on your PC.

You may wish to view some of the help videos that are available on the Sportsystem Website.

Step 2

Either from the e-mail sent to you save the attachment WA14_EntryData.sef to your hard-drive or you can download onto your hard-drive by going to and it has the file name WA14_EntryData.sef You must know where you have saved the file on your hard-drive of your PC.

Open up Sportsystem Entry Manager and go to Entries  Import  Entry File Set and you must then locate the .sef file listed above to be able to link the Entry Manager to the Entry File Set

NOTE: Do NOT try and open the .sef using Windows Explorer – it is not designed to be used this way.

Once you have entered all your swimmers with times (saving after every swimmer has been entered) I would suggest going to Reports  Report Entries and print off Boys and Girls entries to ensure they are correct.

When you completed all your entries go to Entries  Export  Meet Entries and this should say “Entry File Export Completed”, return to Organiser and will give a path name of where it is stored on your computer, it is likely to be at e.g. C:\SPORTSYS\SSEntry\Export\WA14MEET_STRN_20140320-170859.sez where STRN is the name of your club and 20140320-170859 is the date (in reverse order) plus the time that you exported the file to your hard drive.

Go into your e-mail system and attach the above .sez file to an e-mail to David Hoskins and send.

David Hoskins

7 Hillington Road,

Ashton on Mersey

SALE

Cheshire

Tel: 0161 976 3302

e-mail: