RICHARDSON SQUARE CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

February27, 2017

5:30PM MST

MEETING MINUTES

In attendance: Charlie Zeiter, Shellie Shores, Jennifer Kennedy, Donna Jenkins, Tom Vader

5:30 PMPresident of Board of Directors called meeting to order.

-Roll call of directors present.

-Verification of quorum.---- Yes 2/3 board members present

5:35PMProof of notice of meeting.- on board and website

5:40PMApprove Board of Directors MeetingMinutes from August 17, 2016.

Jennifer Kennedy – to approve the minutes-Donna Second it-All in favor-minutes approved.

5:45PMNew Board of Directors officer to fill Pam Stoeber vacated position

-Shelly is interested in being on the board.

-We discussed how this might work with Shelly being a second home owner of RSC not a permanent resident. No one thought it was an issue.

-Donna nominated Shelly for treasurer

-Jennifer seconded that motion

-All in favor

5:55PMStatus of Snow Removal and Budgeted Amounts to cover snow removal

-budgeted $2000

-to date costs are $4,205.34

-leaves us $800 to a spare after we moved $3000 from the reserve(still have 4100in reserve)

-Charlie suggested looking at a five to ten year average for projecting the snow removal

costs and then setting up a different reserve for just snow

-Shelly asked if the dormer in the future could be redesigned to not stick out so much

-Charlie explained how it happened

-Some of the dormers have been reinforced – we should still talk about updating the rest

of the dormers

-At the general meeting we will talk about increasing the snow removal budget for next

year… if we end up not using it then we could move it into the reserve – possibly

adding 9$ or 10$to monthly dues

6:10 PMAssociation Master Insurance Policy

-When we switched insurance we were saving $1,800 a year

2,000,000 coverage with 4,000,000 max is our policy

Crime and fidelity umbrella and director and officers- if we add that now it will

increase our insurance rates $649 additional to get the proper coverage

-We have $227 of this in the budget right now – doing this will put us over budget some

-Donna made motion to approve this expense-Shelly second the motion-All in favor

6:20 PMRoof Dormers

-Still need five of them to be rebuilt (Fay, Donna, & Katherine-have been done)

- Shelly will ask Chris Klein to give us another bid… and inspect them and give us his

opinion about whether or not they are secure or need attention

- We have two bids not with a huge discrepancy

- We will wait until we hear from Chris and then decide what to do

6:30PMNew Business:To transact such other business as may properly come before the board.

Handicap accessibility in car port:

-Shelly asked permission to shift the storage shed over so

they can have a handicap accessible route to back door

-Donna motion to allow this- Jennifer second the motion

-Permission was given to owner to try to move this storage shed

Smoking:

-let’s give her a certified letter warning in two weeks

-secretary will draft a letter and send off to board for approval

Cleaning:

-Fay has been doing all the cleaning

-June was scheduled to do a deep clean-

-Donna motioned to postpone until after annual meeting and we re-asses our budget at

that point -Jennifer second the motion-All approved

6:40PMAdjourn.

-Jennifer motion to adjourn

-Donna second – All in favor

Meeting adjourned.