CEFPI Southeast Region
Board Conference Call Meeting Minutes
Friday December 18, 2009
Cynthia called the meeting to order at 10:30AM
Present:
Cynthia Richardson, Bill Brown, Joe Bradham, Michael Hall, Christina Lighthall, Ray Maher, Wayne Roberts, Howard Collins, Glen Meeks, Dale Randall, Andy LaRowe, Ken Swann
Treasurer’s Report: Cynthia reported on behalf of Doug… CDs: $100,262; Checking: $4,801; and Savings: $42,062
Past President’s Report: Deferred
President’s Report: Cynthia noted the following…
- The October and November minutes were approved as written
- Regional and Financial Policy update.
a)The southeast region has selected option #1 and a letter needs to be sent to international supporting this.
b)Chapters need to communicate their choice by 12/31/09. SC & TN have selected option #1; Wayne will call Kentucky to get their choice.
c)If a chapter or state does not select an option by 12/31, then option #1 will be automatically implemented.
- International Board Elections update.
a)Mike Mulheirn with Jefferson County Public Schools in Louisville, KY was elected from the southeast region. The only other candidate is David Edwards with Edwards Edwards McEwen Architects from the Pacific Northwest.
b)Michael Hall mentioned that Fanning Howey may be able to help with Mike’s campaign; they have experience and resources from when Ron Fanning ran and was elected president
c)Formal submittal is due mid January
- 2010 CharlestonSC Conference Updates
a)Program (Christina Lighthall) –
1)Cynthia has composed a “welcome” message for the main page.
2)31 program submittals were received for 14 sessions plus the Prize for Educational Research to fill the 15th. 5 “Planning” track programs, 5 “Project Management/ Delivery” track programs, and 4 “Other” track programs have been selected and turned in to international to post on the web.
3)One of the Pre-conference work sessions has been selected titled, “Developing Global Leaders One Child at a Time – Unique Curriculum, Unique Facility”
4)Ray Maher reported that the SC governor declined our invitation to be a keynote speaker. He is going to see if Richard Riley, a former SC governor & Sec of Education would consider attending.
5)Due to timing (Easter weekend) and costs (high demand), the idea of a post-conference cruise was tabled.
b)Graphics Committee (Ray Maher) –
1)The logo template has been sent to international for them to incorporate on the website.
2)This will be sent to board members for their use, particularly Howard Collins who already has a need for it.
3)Anything that is going into the program should be first sent to Cynthia for her approval, who will then forward it to Ray to incorporate.
4)There was a question about when the program goes to press.
c)Finance (Fund Raising/Scholarships/Sponsors) Committee (Chair to be determined) – It was suggested and approved that Jim Copeland, as Membership Chair, could head up this committee pending his acceptance. “He would do a great job.”
d)Tours (Joe Bradham) – There are 2 types: Schools and Points of Interest in the area
1)Schools: Bill Lewis, Chief Operating Officer for Capital Programs for CharlestonCountySchool District has suggested 7 possibilities which Joe will narrow down.
2)Points of Interest – This has proven to be more challenging and costly.
Chartering a bus and offering Charleston guided tours are all cost prohibitive.
Joe is going to investigate chartering a 12-15 person van and offering transportation at a nominal cost ($10 per?) to simply transport people to “go on their own” in Charleston.
He is also going to find out about local tours available in Kiawah such as bicycle, horseback, walking, etc. as well as the Tea Plantation and Vinery;
And check to see if there is any hotel shuttle service.
e)Exhibits (Duane Bruch) – Deferred
f)Facility (Michael Hall) – Michael is working on menus with the resort. Cynthia reported that Bill Brown suggested a particular jazz guitar player as possible entertainment during dinner.
g)Architectural Exhibits (Howard Collins) – Board members offered suggestions for possible judges. Efforts are underway to recruit more architectural submittals by advertising earlier. There were several suggestions to expand the categories pending the number and type of submittals received.
h)Golf (Doug Westmoreland) – Deferred
i)Other: Marketing – Ray Maher suggested stepping up the marketing aspects by getting State people to send out notices to more than just the cefpi membership. This has been done in SC and proved successful.
Membership Report: Jim Copeland – Deferred
State Reports:
- Alabama
- Florida (Jim Schroeer) – Deferred
- Georgia (Mike Satterfield) – (per e-mail) We had our annual winter social last week where we recognized our sponsors and Board members. We had 125 people attend. Robert Sewell completed his term in office as President and Ted Gilbert began his term for 2010. We have already begun planning for our annual summer conference. We will be back at CallawayGardens again this year.
- Jamaica
- Kentucky (Mike Mulheirn) – Deferred
- Mississippi (Ed Van Sice) – Deferred
- North Carolina (Andy LaRowe) – Nothing to report
- Puerto Rico
- South Carolina (Ray Maher) – Working on conference for March 2010
- Tennessee (Ken Swann) – Increased membership; working with School Board on their facilities conference and getting on their mailing list
- Virginia (John Hill) – Deferred
- West Virginia (Ted Shriver) – Deferred
SchoolBuilding Week: (Joe Bradham) – There are SIX schools participating from the southeast region in the “School of the Future” design competition. Discussed recognizing the regional winner at the conference as part of the dinner, either with attendance or showing a video. Also identify who the regional judges are going to be and see if any will be attending that they could highlight their experience.
Financial Committee Report: (Wayne Roberts) – The Reimbursement Policy, the Expense Voucher, and Budget Form have been reviewed by Doug Westmorland and are ready to be adopted and implemented. The board approved the motion and it was second. It was noted that there isn’t a policy on how expenditures are reimbursed which needs to be addressed.
Other Business:
Glen Meeks noted that it will require either a By Laws change or a board policy change for State Directors to automatically become a part of the Membership Committee and will address this at the next meeting.
Adjourn
Merry Christmas & A Happy New Year!
Submitted,Christina H. Lighthall, REFP
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