Office of the Director of

Higher Secondary Education

Housing board Buildings

Santhinagar

Thiruvananthapuram-1

No.EX-IV/1/12189/2011 Dated: 05.03.2013

CIRCULAR

Sub: Higher Secondary Examination, March 2013-Up Loading of CE Scores-reg:

A software prepared by National Informatics Centre (NIC) for Up-Loading the CE Scores of candidates appearing for the First and Second Year March 2013 examination can be down loaded from the dhse portal. This programme shall be used to up-load the CE scores of all regular and re-admitted candidates (School Going and Open school) registered for the First and second year examination from a centre. Procedures for installing the soft ware, data entry, report generation and up loading are appended here with.

The uploaded CE scores shall be final. Under no circumstances correction/modifications shall be permitted. Hence Principals shall ensure the correctness of the scores before up loading the same. The printout of the final report should not be send to the Directorate.

The last date for uploading the CE scores is 27.03.2013

Sd/-

SECRETARY

Board of Higher Secondary Examinations

HIGHER SECONDARY EXAMINATION, MARCH 2013

CE SCORE-ENTRY AND UPLOADING-INSTRUCTIONS.

Downloading CE-Programme

Step 1: Login to dhse web portal.

Step 2: Go to ‘Down Loads’.

Step 3: Download and save the zip file ‘CE Package and Report Tools’

Step 4: Unzip the downloaded zip file (It will create a folder named CE Package and Report Tools’).

Step 5: Unzip all files in the folder.

Installation

  1. Open ‘Report Tools’ folder and run the ‘set-up’. Report Tools will be installed.
  2. Open ‘CE Package’ folder and run set-up.

2.1.  While running the setup, if any notification like ‘If you want to keep the file etc.’ appears, Click ‘Yes’

2.2.  If message like ‘ An error occurred while registering the file, C:\windows\system 32…’ appears ,Click ‘Ignore’

  1. Once the installation is complete.

Go to Start>All programs>CE_DHSE>CE_DHSE, click to open

A window, as shown below, to select your District and School appears..

Select your District and School then Click ‘OK’ button

(It may take some time to import the candidate details, depending on the number of candidates. Be patient and wait till the process is completed)

Once the process is completed, a message ‘Successfully Saved’ appears, then click OK.

Then the main page is displayed.

You have successfully installed the CE-software.

CE-SCORE ENTRY

I year CE score

  1. Click on ‘I year CE Mark Entry’. The following mark entry screen appears

  1. Select the Part and Subject then Press ‘Enter’. The cursor will appear on the register number column.
  2. Enter the first register number and Press ‘Enter’, the cursor will move to mark entry column, there enter the mark and Press ‘Enter’. The status will be changed to ‘Entered’ and the next number will be displayed in the register number column.
  3. Continue the process till the marks of last register number is entered.
  4. Delete any unwanted/non existing (register number of those candidate who have not submitted CE etc.) register numbers displayed during data entry.
  5. Enter the total of all marks in the space provided, and Press ‘Enter’ key.
  6. If the total marks entered is correct, the ‘Save’ button will be enabled.

8.  Click Save

  1. Repeat the process for all subjects

Note 1: Entire marks entry of a subject need not be done in single stretch. A convenient number of marks can be entered and saved at a time.

Note 2: The marks of all the subjects shall be entered in the same machine (You cannot enter different subjects in different machines and combine the marks)

Report

To take the report of the entered CE scores, Go to Main page, ‘I year reports’

A report of the marks entered will be displayed.

Once all the marks were entered, the print out of the report shall be taken and verified thoroughly for corrections.

Copy of the report should not be send to the Directorate

CE- Mark Correction

If any marks is to be corrected, Go to Main Page, and Click open ‘I year CE-Mark Delete’ for first year.

  1. Select part and subject and enter the range of register numbers to be deleted (If only the marks of one register number needs change, give the same number as ‘Starting’ and ‘Ending’ register numbers.

  1. Click ‘Delete’ and confirm record deletion.
  2. If no marks is to be entered, Exit and take the report again
  3. If marks is to be entered, Exit and open ‘I year CE Marks Entry’ and enter the correct mark and ‘Save’, then take the report again.

Uploading of CE Scores through Portal

  1. Go to Main Page
  2. Click open ‘I year Export CE scores’, the following screen will appear

3.  Click ,’Export’

  1. The location of the exported file will be displayed. Note down the location

5. Click ‘Ok’ and exit the program.

6. The exported date will be stored in the shown location as a text file.

7)  To upload the file – Login to DHSE portal then go to Upload link ,and click on ‘I year CE’ then click on the ‘Browse’ button and locate the file which is to be uploaded. then click upload

Note 1: I year CE-the text file will be named as ‘dhse_ce_<schoolcode>_F

Note 1: II year CE-the text file will be named as ‘dhse_ce_<schoolcode>_S

II year CE score

The same procedure shall be followed for II year CE score entry and uploading

In the main page, Select II year menus instead of I year

Report of the Up loaded files

A report of the uploaded CE Scores can be down loaded from the REPORT menu.

Copy of the report should not be send to the Directorate

Important: The software for uploading CE scores is designed to work best with Windows XP .

However it will work in WINDOWS-7 Operating System but the exported file will get saved to a different location.

To find the location of the exported file:

Click ‘My Computers

Select ‘C’ drive

In the search box on the top right corner of the window type ‘dhse-CE-school code*.*

The search result will display the following files to be uploaded.

dhse-CE-school code_S

dhse-CE-school code_F

Copy paste the file to a convenient location and upload.

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