CDBG Monthly Performance Measurement | Housing Counseling | Attachment 1
Attachment 1
CDBG Performance Measurement Report
Subsistence Payment
Agency _ _
Program Title ______
Person Completing Report ______Title ______
Phone Number (208) Fax Number (208)______
Report Period ______through __
HUD Performance Indicator Data
Homeless Prevention Programs and Activities must provide the following:
1. Did your project or activity provide emergency financial assistance to prevent homelessness?
§ Yes / No Number of households/individuals assisted YTD: ____
2. Did your project or activity provide emergency legal assistance to prevent homelessness?
§ Yes / No Number of households/individuals assisted YTD: ____
PUBLIC SERVICE / #/Mo / # YTDNew or Continuing access to this service or benefit
Improved access to this service or benefit
Receiving a service or benefit that is no longer substandard
Total
Instructions:
· New access to a service is when a service did not previously exist, and the service is offered for the first time. This designation also applies to continuing service, provided it was new at the time was deemed eligible.
· Improved access to a service is when a service was offered, but the public service activity allowed the grantee to expand the service, in terms of size, capacity, or location. This includes activities that result in a greater number of people using an existing service.
· No longer substandard applies where the public service activity was used to meet a quality standard or measurably improved quality. Report on the number of persons that no longer have access to the substandard service.
Certification: I certify that to the best of my knowledge and belief, this report is correct and complete and accurately reflects the current status of this approved CDBG project.
______
Name Title
______
Signature Date
HUD’s Definition of Homeless and Chronically Homeless
For purposes of this contract, the term “homeless”, “homeless individual”, and “homeless person” means:
1. An individual or family who lacks a fixed, regular, and adequate nighttime residence;
2. An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground;
3. An individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including hotels and motels paid for by Federal, State, or local government programs for low-income individuals or by charitable organizations, congregate shelters, and transitional housing);
4. An individual who resided in a shelter or place not meant for human habitation and who is exiting an institution where he or she temporarily resided;
5. An individual or family who—
A. Will imminently lose their housing, including housing they own, rent, or live in without paying rent, are sharing with others, and rooms in hotels or motels not paid for by Federal, State, or local government programs for low-income individuals or by charitable organizations, as evidenced by—
(i) A court order resulting from an eviction action that notifies the individual or family that they must leave within 14 days;
(ii) The individual or family having a primary nighttime residence that is a room in a hotel or motel and where they lack the resources necessary to reside there for more than 14 days; or
(iii) Credible evidence indicating that the owner or renter of the housing will not allow the individual or family to stay for more than 14 days, and any oral statement from an individual or family seeking homeless assistance that is found to be credible shall be considered credible evidence for purposes of this clause;
B. Has no subsequent residence identified; and
C. Lacks the resources or support networks needed to obtain other permanent housing; and
6. Unaccompanied youth and homeless families with children and youth defined as homeless under other Federal statutes who-
A. Have experienced a long term period without living independently in permanent housing,
B. Have experienced persistent instability as measured by frequent moves over such period, and
C. Can be expected to continue in such status for an extended period of time because of chronic disabilities, chronic physical health or mental health conditions, substance addiction, histories of domestic violence or childhood abuse, the presence of a child or youth with a disability, or multiple barriers to employment.
B. Domestic Violence and Other Dangerous or Life-Threatening Conditions.
Notwithstanding any other provision of this section, HUD shall consider to be homeless any individual or family who is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or lifethreatening conditions in the individual's or family's current housing situation, including where the health and safety of children are jeopardized, and who have no other residence and lack the resources or support networks to obtain other permanent housing.
Chronically Homeless
(A) In General
The term ‘chronically homeless' means, with respect to an individual or family, that the individual or family—
(i) Is homeless and lives or resides in a place not meant for human habitation, a safe haven, or in an emergency shelter;
(ii) Has been homeless and living or residing in a place not meant for human habitation, a safe haven, or in an emergency shelter continuously for at least 1 year or on at least 4 separate occasions in the last 3 years; and
(iii) Has an adult head of household (or a minor head of household if no adult is present in the household) with a diagnosable substance use disorder, serious mental illness, developmental disability (as defined in section 102 of the Developmental Disabilities Assistance and Bill of Rights Act of 2000 (42 U.S.C. 15002)), post traumatic stress disorder, cognitive impairments resulting from a brain injury, or chronic physical illness or disability, including the co-occurrence of 2 or more of those conditions.
(B) Rule Of Construction
A person who currently lives or resides in an institutional care facility, including a jail, substance abuse or mental health treatment facility, hospital or other similar facility, and has resided there for fewer than 90 days shall be considered chronically homeless if such person met all of the requirements described in subparagraph (A) prior to entering that facility.
CDBG Monthly Performance Measurement | Housing Counseling | Attachment 2
Attachment 2: Exhibit D.1
Beneficiary Data Record and Disability Survey
(For CDBG Clients)
Applications for housing and services are considered without regard to age, race, color, religion, sex, national origin, familial status, or disability.
The purpose for this Data Record is to comply with federal record keeping and reporting requirements. The City of Boise makes periodic statistical reports to the federal government on all programs and services covered by the Fair Housing Act and Section 504 of the Rehabilitation Act of 1973. The completion of data regarding race, ethnicity, and disability status by the CDBG Client is OPTIONAL. However, please complete the required information regarding your household composition. If you choose to volunteer the additional information, please note that all Data Records are kept in a confidential file, and are not included as part of your application for housing or services.
Please note: Inclusion or exclusion of any data will not affect any decision regarding your application for housing programs or services.
Instructions for Completing Beneficiary Data Record:
1. Indicate the public service for which you are applying.
2. Indicate the total number of persons in your household who are applying for services.
3. Indicate whether the head of household is female.
4. Indicate the number of persons in the household who are over the age of 62.
5. Provide a self-identification of ethnicity for all persons in the household applying for services (the total number should equal the total number of persons in your household that are reported in question #2 above).
6. Provide a self-identification of race for all persons in the household applying for services (the total number should equal the number reported in question #2 and #5 above).
Instructions for Completing Disability Survey:
Please indicate whether any person in your household has a disability, and if any, please indicate the total number of disabled persons. Mark only “yes” or “no”, and indicate the number of disabled persons in your household, if any. Please DO NOT indicate the type, nature, or severity of the disability.
______
1 Please note: Under the Americans with Disabilities Act (ADA), an individual with a disability is a person who: has a physical or mental impairment that substantially limits one or more major life activities; has a record of such an impairment; or is regarded as having such an impairment. A physical impairment is defined by the ADA as “Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological, musculoskeletal, special sense organs, respiratory (including speech organs), cardiovascular, reproductive, digestive, genitourinary, hemic and lymphatic, skin, and endocrine." A mental impairment is defined by the ADA as: "[a]ny mental or psychological disorder, such as mental retardation, organic brain syndrome, emotional or mental illness, and specific learning disabilities."
CDBG Beneficiary Data Record
Please provide the following required information regarding your household; the total number of family members,the breakdown of male and female household members, whether the Head of Household is female, and how many household members are elderly.
1. Program Applied For: _ _
2. Total Applicants/Clients in household applying for housing or services
3. Is the Head of Household female? Yes: No: _
4. Elderly Status: How many members in household are ages 62 or over?
5. Ethnic Categories
How many household members are of Hispanic or Latino ethnicity:
How many household members are NOT of Hispanic/Latino ethnicity:
Total (should total number of clients listed in question #2 above):
6. Racial/multi-racial Categories:
(please indicate number of household members that apply to each racial category)
American Indian or Alaska Native
American Indian or Alaska Native and White
American Indian or Alaska Native and Black or African American
Asian
Asian and White
Black or African American
Black or African American and White
Native Hawaiian or Other Pacific Islander
White
Other Multi-racial (please specify):
Total (should total number of clients listed in question #2 and #5 above):
Disability Survey
The U.S. Department of Housing and Urban Development requires periodic reports on the race, ethnicity, and disability status of applicants. This data is for statistical analysis with respect to reporting civil rights compliance for the City of Boise. SUBMISSION OF THIS INFORMATION IS VOLUNTARY. Mark only “yes” or “no”, and indicate the number of disabled persons in your household, if any. Please DO NOT indicate the type of disability, or provide us with any information regarding the nature or severity of the disability.
7. Disability Status:
Does any one in the applicant household have a disability: Yes: __ No: __How many persons in your household have a disability? Enter number, if any:
For Office Use Only: RECORD #: ______
This applicant converted to beneficiary status? Yes ____ No ____
CDBG Monthly Performance Measurement | Housing Counseling | Attachment 3
Attachment 3: Beneficiary Data
Monthly Summary Report
Grantee Name: ______Program Title: ______
Reporting Period From: ______to: ______
Required Non-Duplicated Beneficiary Data for CDBG Clients Served
Income Category / Total Persons (Report Period) / Total Persons (Year-to-Date)Extremely Low Income 0 - 30%
Low Income 30% - 50%
Moderate Income 50% - 80%
Over Income Above 80%
Totals
Total Female Head of Household
Total Elderly (Age 62 or over)
Racial Categories
/ # Total Persons (Report Period) / # Hispanic/Latino (Report Period) / # Total Persons (Year-to-date) / # Hispanic/Latino(Year-to-date)
American Indian or Alaska Native
American Indian or Alaska Native and White
American Indian or Alaska Native and Black or African American
Asian
Asian and White
Black or African American
Black or African American and White
Native Hawaiian or Other Pacific Islander
White
Other Category
Totals: Racial & Ethnicity
Voluntary Disclosure of Disability Status
Disability Status
/ Total Number of Disabled Persons who were beneficiaries of CDBG Public Services reported above(Reporting Period) / Total Number of Disabled Persons who were beneficiaries of CDBG Public Services reported above (Year-to-date)
“Yes” response to question, “Do you have a disability?”
Comparison of Total Number of Applicants with Disabilities who qualified for Housing and/or Services – and were reported as beneficiaries above. Required for compliance with 24 CFR 8.55(b)
/ Total Number of All Applications from Disabled Persons who applied for Housing or Services(Reporting Period) / Total Number of All Applications from Disabled Persons who applied for Housing or Services (Year-to-date)
Attachment 3 Instructions
This form is intended to be used by subrecipients who receive HOME or CDBG financial assistance from the City of Boise to report household or client data for income, race and ethnicity, female head of household, elderly members of household, and disability status information.
Income Categories
Report the total number of CDBG Clients served by household income category. Please note, although clients in households whose income exceeds 80% AMI may not be eligible for CDBG services, services providers contracted for reimbursement of salaries must report the demographic data on clients turned away, denied services or where other sources of funding was used to serve clients who were otherwise CDBG-eligible.
Female Head of Household
Report the total number of households where the head of household was female.
Elderly (Age 62 or over)
Report the total number of clients receiving services who were age 62 or over.
Racial Categories
Please note that collection of racial data treats ethnicity as a separate category from race and has changed the terminology for certain racial and ethnic groups from the way it has been requested in the past using two distinct ethnic categories. The revised definitions of ethnicity and race have been standardized across the Federal government and are provided below. The five racial categories as revised by the Office of Management and Budget are defined as follows: