JOB DESCRIPTIONS
CCF Administrator & School Staff Instructor (SSI)
Department:CCF
Reporting to:Assistant Head
Purpose of Job:
The CCF Administrator/SSI must be from a military background who,
through previous experience and training, will play a key role in maintaining the
high standards of the Combined Cadet Force
These standards should be achieved and maintained by:
- Motivating staff and cadets to develop their own military and adventurous
training skills to the highest possible standards through: internal training;
attending courses provided by the various services and keeping training
records on individuals; using the national cadet databases (Westminster
and Bader) to co-ordinate and plan consistent progress across all aspects
of the training process.
- Maintaining environments and equipment to a standard that facilitates the
efficient training of individuals in the CCF.
- Carrying out general administration and maintenance duties, ensuring the
efficient day to day running of the CCF.
- Military and adventure training qualifications would be an advantage
The CCF Administrator/SSI will have the following areas of responsibility:
Administration:
1. Action all correspondence: emails, facsimiles and telephone calls (main POC in OC absence)
2. Maintain records on the following:
a)Security
b)Training courses
c)Officers’ and cadets’ records
d)Transport requisitions
e)Ration ordering
f)Ammunition accounts
g)Weapons registers and repair log
h)Clothing and equipment accounts
i)Training programmes (liaison for Army and RAF Sections)
j)Shooting: range bookings, RAMs and training records.
k)Exercises: bookings, EAMs and training records.
l)Easter and Summer Camp details with OC
3. Claims for officers: training days, courses and conferences via Westminster/Bader
4. Clothing:
a)Issues and exchanges
b)Ordering new clothing
c)Cleaning and maintaining clothing
5. Weapons and ammunition: accounting, security, issues and serviceability
6. Applications for officers’ and cadets’ military and adventurous training courses
7. Overseas cadet exchanges if appropriate (eg Canada)
8. Pamphlet / publications library
9. ‘Health and Safety’ policy and issues
10. Liaison with: sponsor unit, CTT and HQ 11 Brigade / G3 (Cdts) Trg / SO2 / RFCA, etc
Security:
11. Check and maintain Contingent Security Standing Orders with OC
12. Weapons issues and returns records
13. Ammunition issue and usage records
14. Act as Unit Security Officer with OC
15. Keys issue records
16. Brief officers on current threats / terrorism
17. Brief officers on MoD. policy changes
18. Officers’ vetting with OC
19. CCF buildings with OC
20. Liaison with Police with OC
21. Liaison with alarm system engineers and monitoring company with OC
22. Ensure that buildings and armoury are secure at all times with OC
23. Weapons check log
24. Testing alarm system (weekly) and ‘on call’ for alarm activation
25. Weekly ammunition check
26. Monitor Assets Register
27. Conduct an annual Establishment Security Self Assessment (ESSA) with OC
Training:
28. Preparation of officers for ‘Frimley’ basic and advanced training courses
29. Preparation of officers to pass other courses such as Range Management Qualifications
30. Preparation of cadets for training courses
31. Selection and preparation of cadets attempting to become NCOs
32. Liaison with and briefing NCOs on matters of instruction and discipline within CCF.
33. Assist with production and implementation of training programmes for Army and RAF.
34. Selection and practising of Shooting Team members at the following levels:
a)Small Bore: No 8 Rifle
b)Full Bore: Cadet GP weapon
35. Select and practise Shooting Team members
36. Organisation and participation in training activities for:
a)Parade Nights
b)Field Days
c)Easter Camp
d)Summer Camp
e)Visits
37. Organising and preparing ‘Guards of Honour’ (Remembrance Sunday, Bienniel Reviews)
Inspection Cycle:
38. POC in absence of OC
39. CCF officer qualifications check
40. Cadet training and regulation standards
41. Security reviews and training
42. Ammunition holdings
43. Weapon holdings
44. Clothing on issue
45. Equipment Care (LEA) – UMEI/MEI as appropriate
46. Electrical Installation Inspection (EII)
47. General administration records
48. Biennial Review programme with OC
Adventure Training:
49. Assisting with safety on expeditions
50. Assist Contingent Adventure Training Officer with adventure training with
Expeditions
Training days
Ration ordering
Transport requisitions
Equipment acquisitions
Cleaning and General Maintenance:
51. CCF Stores
52. CCF Office
53. Range and Armoury
54. Area immediately surrounding CCF buildings 55. All Weapons (Cadet GP Rifles, No 8 .22” Rifles 56. Ancillary shooting equipment (eg. Magazines, BFAs) 57. Military clothing and webbing 58. Pamphlet and video library (including amendments maintenance) 59. Military Portable Appliance Testing 60. Alarm Systems 61. Liaison with RFCA over repairs
Miscellaneous:
62. Public Relations (e.g. display, update contributions to CCF website, school newsletter, etc.)
with OC
63. To adhere to and implement, as appropriate, policies and procedures of the school.
This job description is not exhaustive and will be reviewed as and when necessary in
accordancewith the needs of the academy.
Duke of Edinburgh Award Manager
The Post:
This role is combined with School Staff Instructor (SSI). We are looking for a Duke of Edinburgh Award enthusiast with excellent administrative and people skills and a commitment to the highest standards care and safety, to take over the running of our extensive and vibrant programme from April 2017. The Duke of Edinburgh Award Manager’s role is part of a full-time job, with hours worked as necessary in order to fulfil the role, some of which will be during the school week but will also include weekends and school holidays.
Cranbrook School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The successful applicant will be expected to complete an enhanced DBS disclosure.
The Duke of Edinburgh Award Programme at Cranbrook School:
We are a designated as a Licensing Authority for the Duke of Edinburgh Award and have an extensive and well-established nature of our programme.
The majority of students in the school take part in Duke of Edinburgh at some point in their school career. The vast majority of Year 9 do the Bronze Award, a lot continue on to Silver and over 30 usually go on to do Gold. Some of the Gold Award students lead the younger ones doing Bronze as part of the Award.
Further information about the School can be found on the School website,
Purpose of job:
The Duke of Edinburgh Award Manager is responsible for the vision, co-ordination, smooth running, safety, enthusiasm and success of the Award. What follows is not necessarily a comprehensive definition, but an overview of the areas of responsibility. It may be subject to modification or amendment after consultation with the holder of the post.
- To be familiar and work in line with the ethos of the School, the School Development Plans, Staff handbook, Employment Handbook and School Policies
- To form good relationships with students that promote enjoyment of the D of E programme and are in line with the aims, policies and development plans of the school
- To inspire those working within the D of E programme by personal example
- To keep the Head/Deputy Head informed about issues and progress, including any concerns, developments, annual requirements, and so on
- To ensure that effective policies are in place so that the needs of all pupils including those with particular difficulties, disabilities or other needs are met as appropriate
- To monitor and evaluate the delivery of the D of E Award programme
- To keep up-to-date with D of E developments and regulations and implement changes as appropriate
- To liaise, communicate and work with the national and local D of E authorities as required
- To ensure that relevant policies and procedures are implemented and updated annually
- To ensure that material/displays are in place for School newsletters, Open Days and other events
- To ensure the school’s Health and Safety Policy is implemented within D of E, and attend School Health and Safety meetings
- To manage the recruitment, training, communication, and operational organisation of, the many volunteers and other staff involved
- To manage an up-to-date database of volunteers, including ensuring completion of necessary forms, CRB, other required checks, minibus licences, and necessary training, including Child Protection
- To run/oversee delivery of the Bronze, Silver and Gold Awards, including recruitment, retention and training of students and volunteers/staff, ensuring high completion rates
- To manage a database of students participating in the Awards
- To manage the substantial budget and equipment store
- To plan, staff and organise the annual calendar of events, liaising with the Deputy Head to ensure as few clashes as possible with other activities, events, etc
- To plan and organise the expeditions, ensuring that procedures are implemented, including letters and consent forms for parents, briefing notes for supervisors, risk assessments, training for participants, information booklets, equipment, etc
- To attend training sessions, expeditions, Award Ceremonies, and other events, as necessary
- To undertake any reasonable task as directed by the Senior Management Team
- To strive for personal and professional development through active involvement in the School’s appraisal system and performance management procedures
- To be committed to the safeguarding of children and young people
Qualifications and Experience
- Experience of the Duke of Edinburgh Award programme
- Experience of working with teenagers
- Experience of a role involving detailed organisation
- Experience of working appropriately within Health & Safety and Safeguarding regulations
- Bronze and Silver Assessor Awards
- British Expedition Leader’s Award (ideally already held, or to be undertaken on accepting the post)
Knowledge, skills and abilities
- Ability to inspire, motivate, train and lead students and staff
- Ability to relate effectively and to earn the confidence of colleagues, students, parents, volunteers
- A good working knowledge of the Duke of Edinburgh Award
- Knowledge of the relevant Health & Safety issues and regulations, and a commitment to them
- Ability to lead a team and manage and monitor the Duke of Edinburgh Award provision
- Excellent organisational administrative and time management skills
- Ability to use strategies that effectively support the School’s policies and procedures
(e.g. on safeguarding, health & safety, rewards and discipline, etc)
Personal
- Professional and with integrity
- Commitment to the aims, ethos and objectives of the department and the School
- Passion for the Duke of Edinburgh Award programme
- Commitment to high standards of care and safety
- Excellent communicator
- Keen interest in all aspects of School life and happy to get involved
- Enjoyment of new challenges and experiences
- Flexible and Reflective
- Kind and with a good sense of humour
Application process
Please complete an application form which can be downloaded from the school website
The closing date for applications is midday on Thursday 12 October 2017, and interviews will be held on Monday 16 or Tuesday 17 October 2017.
Cranbrook School is committed to safeguarding and promoting the welfare of children and young people. All staff appointed will be required to pass an enhanced DBS check before commencing employment.
Cranbrook School welcomes applications from people with disabilities.(A copy of our recruitment policy is available on request)
If you wish your application to be acknowledged, please enclose a stamped addressed envelope for this purpose.
We look forward to receiving your application completed as fully as possible and returned to Mrs B Santer, PA to Headmaster, by e-mail or post:
Barham House
Cranbrook School
Cranbrook
Kent TN17 3JD
Cranbrook School Overview
Cranbrook School is a mixed state grammar school academy with 756 pupils aged 13-18 years, including 261 boarders. For its first 400 years the school was known as Queen Elizabeth's Grammar School with strong roots in the small town of Cranbrook. Day pupils come from within 10 kilometres (6.2 miles) of the school, following a test to judge their suitability for an academic education. Boy and girl boarders are admitted from a wide area, having sat the same test. Although it is a selective school, Cranbrook admits a wider ability range than many other grammar schools. It provides a challenging curriculum for the academic high flyers whilst at the same time catering to the requirements of those of more relatively modest abilities. The value added scores that are achieved each year bear testimony to the success of the provision.
Most pupils join at the age of thirteen and take ten or eleven subjects for GCSE, however, next year our intake will include 30 students into year 7. Most students qualify for the Sixth Form, supplemented by a healthy intake of new students into Year 12 from other schools. All Year 12 students follow a course of A levels. Last year the GCSE pass rate was 97%, with the A*/A pass rate at 56%. At A Level the pass rate was 99%, with 40% A*/A grades and 10 successful Oxbridge applications.
For a state school the facilities are very impressive. Within the seventy acres of school grounds are found the six boarding houses, the Queen’s Hall Theatre (used for assemblies, school productions, visiting theatre companies and concerts), a magnificent library, Lecture Theatre, Sports Hall, recently-extended Dance Studio, Gymnasium, heated outdoor swimming pool, squash courts and extensive playing fields and facilities for the boys' and girls' games - hockey, rugby, cricket, netball, tennis and athletics - with an astro-turf pitch. The school also possesses purpose-built Performing Arts Centre and Sixth Form Centre. The school boasts an Observatory and Science Centre, named after Dr Piers Sellers OBE, a former student and NASA astronaut.
As a school, Cranbrook is very keen to educate the whole person and to this end it runs a wide programme of extra-curricular activities, including community service and the voluntary CCF (combined cadet force), as well as a broad range of sports, music and drama, both during the week and at the weekend. We have a long tradition of overseas trips and in recent years groups have travelled to Australia, New Zealand, Bali, Poland, Morocco, Italy, Crete, Honduras, Tanzania, The Battlefields of Flanders, Southern India and the USA. These have been for sports tours, choir tours, cultural exchanges, adventurous activities, scientific research and to work on projects. Cranbrook is an active school which will appeal to those prepared to give generously of their time and to take academic work very seriously. The school seeks to appoint staff who will involve themselves fully in the life of the school and applicants are invited to indicate areas where they would be able to make a contribution.
An interesting blend of the maintained and independent traditions, Cranbrook is a place with deep roots in the past but with its eyes clearly focused on the future. Each year our Academy Improvement Plan focuses on ways to improve as a school. A series of groups, led by different members of staff, investigate and report back on specific areas of interest, such as how to move lessons from good to outstanding. Our Ofsted grading is ‘Outstanding’ for both as a school and for our boarding provision.
The Governors take a genuine interest in the School, attend many of its functions, are involved in the regular reviews of departments, boarding and the houses and they work closely with the core Leadership Group.
Boarding is central to the experience of life at Cranbrook. A dedicated pastoral team and small staff student ratios make boarding a rich experience for staff and students. A programme of activities is provided for the boarders in the evenings and for those remaining on site at weekends. Each of the six houses has its own ethos and identity and a marked sense of house pride. The Heads of Boarding meet every week under the chairmanship of the Director of Boarding. The group reviews the national boarding standards on a regular basis to ensure that we are meeting them all. As a School we are members the BSA and are committed to the Commitment to Care Charter. The facilities and general comfort of the houses are excellent and the School’s own catering service provides high quality food. We have a long tradition of providing enjoyable outings on Sundays for which a number of staff give up their time. The boarding life of the School enriches everyone’s experience and makes this a most interesting and congenial place to work.
The town lies in the Weald of Kent, about fifteen miles from Maidstone, Ashford, Hastings and Tunbridge Wells, and London is just an hour away by train from nearby Staplehurst. General information about the school can also be found on its website at