CC:Institutional Effectiveness Council, Archive, Steven Gerike

Memo

To:Roger Miller, Dennis Bertch, Carol Mallinson, Michael McCall, Steve Doherty, Ron Miazga, Carol Heeter, Heidi Stevens-Ratti, Mike Collins

From:Sue Newington

CC:Institutional Effectiveness Council, Archive, Steven Gerike

Date:12/03/2018

Re:Financial Aid Advisory Council Minutes – February 14, 2007

Present:Miller, Bertch, Stevens-Ratti, Heeter, Mallinson, Collins, Newington

Absent:Miazga, Doherty

Approval of Minutes

Minutes from December 13, 2006 were approved as submitted.

Old Business

College Goal Sunday

Miller reported KVCC was one of 27 sites in the state of Michigan to host College Goal Sunday on February 12, 2007. This is the fourth year of participation. The first year there were 94 people in attendance, second year there were 128 participants, third year there were 105 participants, and this current year there were 150 participants. Miller distributed the evaluation results of this event. Financial aid personnel from area colleges were available to assist students and parents with the completion of their Free Application for Federal Student Aid (FAFSA). A financial aid presentation was also conducted. Those who participated from KVCC were: Mike Collins, Mimi Johnson, Bob Bechtel, Joy Arra, Pat Pallet, Bonita Bates, Sommer Hayden, Shequella White, and Sue Newington.

Kalamazoo Promise

Miller reported that 117 students were enrolled and eligible for the Kalamazoo Promise (KP) for the 2006 fall semester, and 114 students were enrolled and eligible for the 2007 winter semester. He also reported that KP students need to be enrolled full-time to access their scholarship. A few students were given permission by the KP Director to use their Kalamazoo Promise scholarship for less than full time enrollment. To remain in academic good standing for this scholarship, students must complete and pass at least 24 credit hours with a minimum 2.0 GPA by the end of the academic year (summer). Academic progress will not be monitored during the summer semester. This will give students the chance to make up any credits they may have been short from fall or winter semester. A list of students who did not meet academic standards for the fall semester and enrolled for the 2007 winter semester were referred to the StudentSuccessCenter.

Attendance Monitoring: E-CARs

Miller reported that no winter semester financial aid balance checks were held due to outstanding E-CARs. He extended kudos to the deans’ secretaries for their assistance with this process.

New Business

Scholarship Update

Newingtondistributed a listing of 15 scholarships currently being promoted through the Financial Aid Office. The deadline to apply for these scholarships is February 28, 2007.

Customer Satisfaction Survey – Fall 2006

Newington distributed financial aid office survey results from those students who completed our office survey during the 2006 fall semester.

Satisfactory Academic Progress – Fall 2006

Newington distributed the 2006 fall semester Satisfactory Academic Progress summary report. She noted that a new category – Graduated, has been added for those students who have graduated from their certificate or degree program of study.

Attendance Monitoring – Winter 2007

Newington distributed a summary report comparing 2007 winter semester to 2006 winter semester in regards to students who were administratively dropped from their class(es) due to non-attendance. A total of 301 students were dropped from classes this semester, compared to 216 last winter semester. Newington reported this was the highest number of students dropped since attendance monitoring went into affect.

Michigan Nursing Scholarship

Newington reported that she was able to award an additional six students the Michigan Nursing Scholarship, for a total of $116,000 being awarded to 42 students for 2006/2007.

Summer Awarding

Newington reported the Financial Aid Office will start awarding financial aid for the summer semester beginning the first week of March. To be considered for financial aid for the summer semester, in addition to having the FAFSA on file with the Aid Office, students must also complete a Summer Intent Form. These forms are available in the Aid Office, at AWH, and on the financial aid web page. Funding is available in most programs for the summer semester.

State of Michigan Performance Audit

Miller reported that two members from the Department of Treasury will be on campus March 6 – March 9 to conduct a State of Michigan Performance Audit on our state programs. These programs include the following: Michigan Competitive Scholarship, Adult Part-Time Grant, Michigan Work-Study, Michigan Nursing Scholarship, Michigan Educational Opportunity Grant, Michigan Merit Award, Tuition Incentive Program, Children of Veterans Tuition Grant, Federal Family Education Loan Program (Stafford Loan and Parent Loan).

Recertification of Title IV Student Financial Aid Eligibility

Miller reported that Recertification of our Federal Title IV Student Financial Aid eligibility is required about every four years. Our current participation agreement expires in June 2007, but we need to submit information on or before March 31, 2007.

Other

Miller reported our Banner Sungard consultant, Gary Doll will by on campus March 16, 2007 to assist with the 07/08 financial aid rollover process, in addition to consulting on other financial aid items.

Miller reported Brenda Vander Roest will attend Sungard’s annual Summit conference March 19-22.

Miller reported starting with the 2007 winter semester, students at AWH could use their financial aid authorization to purchase a parking pass. During this winter semester, 77 students took advantage of using this authorization. This service will continue for the 2007 summer semester.

Miller reported the Aid Office selected Cathleen Mahoney (Kate) to replace Haley Crites for our job-share position.

Miller reported the Aid Office will be participating in the Mid-Semester Reality Check at AWH on March 13. Mimi Johnson will be available to answer students’ questions regarding financial aid.

Mallinson reported the Financial Services Office processed over 3,000 financial aid balance checks to be available to students on January 31, 2007.

Agenda Items Next Meeting

Miller asked that any agenda items for the next meeting be submitted to him or Newington.

Next Meeting

April 25, 2007 – Room 4370 - 3:00 pm.

Meeting Adjourned

 Page 1