B&H SCR Project Team-
6 May 2009 10:00 – 12:00
A4, Brighton
MINUTES
1
/ Apologies and Introductions
In attendance:
Pete Sims
Catriona Arnold
Becky Gayler
Paul Humphreys
Bronne Fielke-Smith
Libby Butler
/
Apologies received:
Clare Pirie
Tina Hayes
Nick Birch
2
/ CfH SCR promotional material
Team members watched the short video clip produced by CfH, aimed at informing teenagers of the benefits of a Summary Care Record. It was agreed that the video clip could be used as a general introduction to the Summary Care Record and LB agreed that this would also be shown to Project Board members and other staff/colleagues as required.
3
/ Previous notes (April team meeting & conference call)
Reviewed and approved as presented.
4
/ Project Board Minutes (April)
Reviewed as presented.
5
/ Project Deliverables
The Project Highlight report and latest Risk and Issue log were circulated for team member’s information. It was agreed that any updates regarding the risk and issue log should be submitted to LB prior to the Board meeting on the 13th May. LB confirmed that it was likely that certain milestones would slip further as a result of the current progress of the project.
PIP Letter Content
Team members reviewed the content of the patient information programme letters, noting that they would be presented to the Project Board for approval on the 13th May. No further comments were noted.
PIP Go-live Plan
This item was deferred until the next meeting.
6
/ Strategies for approval
It was noted that the Change/Training Strategy would be presented to the Board for approval on the 13th May.
Further revisions were still required to the Data Quality Strategy and Communications Strategy before they would be presented to the Board.
Action: BF-S
7
/ Workstream progress
Stakeholder Engagement (HIS)
It was agreed that it may be appropriate for representatives from the SCR Project Team to present an overview of the Summary Care Record programme at the next Stakeholder Managers meeting.
Action: PS to arrange
Stakeholder Engagement/Communications (NHS Brighton & Hove)
BF-S confirmed that regular updates were being presented to the Central Local Health Community Board (LHC) as required and that further stakeholder engagement work would be prioritised within the PIP go-live plan following confirmation of GP practice commitment and a PIP commencement date.
Action: BF-S
PALS
No information forthcoming. Concerns still evident regarding resource.
Action: BF-S
Data Quality
BF-S confirmed that NHS Brighton & Hove had recently advertised for an additional DQ Information Facilitator to assist with the work required to ensure practices achieve IM&T DES II accreditation prior to the SCR bulk upload of records. Further information regarding a potential appointment to follow.
It was noted that the DQ work required in association with the SCR programme was extensive and that this would be flagged to the Board within the Data Quality Strategy/Plan and at the next meeting.
Action: BF-S
Technology
ISOFT training
It was noted that members of the SCR project team were planning to attend a meeting with NHS Medway Project Team and ISOFT regarding system supplier traininglater in the month. It was hoped that this meeting would provide a greater insight into the software development and the training required by staff to ensure the ongoing management of the SCR.
PDS Synchronisation
The impact of PDS Synchronisation was also escalated, as it was thought that the majority of practices would not currently utilise this functionality. It was noted that it was only the ISOFT practices that were currently required to synch with PDS, and that this would need to be done on an individual record basis. It was suggested however that a batch update facility was being developed.
BG also confirmed that the issue regarding the lack of synchronisation to PDS from other system suppliers had been escalated nationally.
GP IP Streaming
PS confirmed that no baseline figures had been collected and therefore it was not possible to evidence the improvements/if any. BF-S also confirmed that NHS Brighton & Hove had prioritised GP practices connection to the COIN and requested further information regarding timescales from PS regarding the next steps.
Action: PS
Information Governance
No update.
Business Process Change/Training
CA confirmed that initial feedback from Dr N practice regarding the Concept training sessions already run had been very positive and that she was doing her best to endeavour to record and respond to any questions raised.
It was noted that the senior partner had escalated his concerns regarding the potential change to the PIP approach, and this had been noted and responded to.
CA also confirmed that she had been working on some additional promotional material and it was agreed that this should be forwarded to the projects communications lead for their review prior to use. Initial impressions however were positive.

8

/ Any Other Business
Approach to enriched records
Following discussion it was confirmed that NHS Brighton & Hove had adopted the view that the priority for the first twelve months following bulk upload, should be around the upload and maintenance of mandatory information with further enrichment/enhancements to follow.
LB expressed her concerns that this was not explicit within project documentation and therefore agreed to review the project documentation accordingly and escalate to the Project Board if required.
Action: LB
South East Health
It was noted that the investment across Sussex for the integrated Adastra solution could be significant and therefore a Sussex-wide proposal should be considered. PS confirmed that Jackie Gill had been involved in initial discussions with South East Health regarding potential support (outside of SCR).
Action: BF-S (local) and PH (Sussex-wide) to initiate
discussions with South East Health
9 / Date and frequency of meetings
  • Conf Call – 15 April
  • Meeting – 6 May

Members of the SCRteam and anyone in attendance at the meeting should be aware that their name will be listed in the Minutes which will be published on the Sussex HIS website.

00361-M-PTM-MM-6.5.09-DRAFT

Sussex HIS – Making IT work for you