Carson-Newman College Conference Services Reservation Form

Carson-Newman College Conference Services Reservation Form

Organizations seeking permission to hold a conference on the Carson-Newman campus should provide the following information. This format is intended for initial arrangements only. Further details will be solicited at a later date.

**Please attach a detailed agenda/schedule for your conference or camp. **

Organization Name:

Conference/Event Name:

Contact person:

Email:Phone: Office Number: Fax Number:

Address:

Federal ID #is your group a tax-exempt organization? Brief description of program or activity(please attach a publication or brochure if available):

Arrival day: Arrival Time:Departure day: Departure Time:

Estimated Number of attendees:(Please note: This is the total number from which we will plan for your conference needs. Please try to be as realistic as possible. This number should include ALL attendees - including those not staying on campus or eating with dining services.)

Please check services required AND complete relevant sections below:

Housing (Residence Halls)

Preference: Alumni Burnett Heritage Swann

Number of Residence Hall beds needed:Number of Males Number of Females
Are there Minors with your group? Yes No If Yes: # of Male Minors # of Female Minors
(Unless other arrangements are made, all rooms will be double occupancy.)

Dining Services (Meals in Student Dining Room, Privately Catered Events)

Expected Number to eat with Dining Services:First Meal: Last Meal:

Unless otherwise specified all meals between the first and last meal listed are expected to be eaten with dining services.

Please list any need for special dining requests(i.e. coffee breaks, banquets, etc.):

Meeting Facilities (Function Space, Banquets)

Please provide a detailed outline of your proposed meeting space needs(number of rooms, day and hours needed, size of rooms, set-up, etc.):

Please provide an outline of any audio-visual requirements:

Recreational Facilities (Gym, Swimming Pool, Outdoor Sport Fields)

Please Provide a detailed outline of your proposed recreational facility needs(Facilities needed, day and hours needed, etc.):

I understand that this is a request for accommodations, and can in no way be construed as a contractual obligation between Carson-Newman College and my conference group.

Signature:______Date:

Please Return To: Office of First Year & Conference Services 2130 Branner Ave. Jefferson City, TN 37760

Office: (865) 471-3589 Fax: (865) 471-4583 Email: