Response to Capstone’s question (04/09/09) for ITN #7372

  1. I had a question related to the ITN #7372 as it relates to schedule. I know that there was a discussion of a timeframe, that the Best and Final would need to be submitted by, during the meeting on 3-13-09. It was communicated to me, during the walkthrough of Samson and Young Residence Halls, that there would be an e-mail circulated to the three teams with the updated schedule (additional questions submittal date, additional question response date, Best and Final Due Date). Has this e-mail been sent out to the three teams at this point in time?

Response: A document “DATES FOR SUBMITTAL OF QUESTIONS AND BEST AND FINAL OFFER” addressing this question was posted on the Purchasing website on April 10, 2009.

Responses to Capstone’s questions (04/17/09) for ITN #7372

  1. Will we be able to utilize or expand the existing detention pond neighboring the PolkinghorneVillage site to accommodate the demand for the new development?

Response: The existing detention pond neighboring the PolkinghorneVillage is available for use or expansion. It w would be up to the proposer to determine the feasibility of the pond’s use.

  1. It stated in the Cost Containment Guide that aluminum windows would be preferred for new developments. Is this what the University desires in the Samson and Young Hall renovation?

Response: Because of the historical designation ofSampson and Young Halls, all exterior elements of those buildings including the windows must be consistent with and maintain the historical status of the building.

  1. If you are planning for a 2010 delivery when do you expect that the project will be awarded?

Response: At this time we do not have an anticipated award date. If you feel that the possibility of a July 2010 completion date still exists please indicate the latest possible award date for a July 2010 delivery.

  1. Will an environmental survey be issued by the University for Samson and Young Halls? If so when should this expected to be complete?

Response: The Environmental Survey for Sampson and Young will be done by the University. The Environmental Survey will be completed within one (1) week of the issuance anotice to proceed.

  1. If hazardous materials are present in the environmental survey will those materials be abated prior to the awarding of the contract? If not please provide timeline.

Response: If hazardous materials are identified during the Environmental Survey, the abatement will be completed by the University within three (3) weeks of the issuance of notice to proceed.

  1. The ITN stated that all interior partitions were to be constructed of a light gauge metal. Are any of the existing walls in the Samson and Young residence halls exempt?

Response: New partitions are to be constructed of a light gauge metal. Existing walls that meet the renovation design requirements may be preserved.

  1. What are the terms of payment when the contract is awarded? Will the University provide a backstop for the pre-development costs incurred, to the awarded developer, if the project does not move forward for financial reasons?

Response: A contract will not be awarded until the University has secured full funding for the project. Payment terms will be a part of contract negotiations.