Cornerstone Home Owners Association

Facility Rental Rules and Regulations

(Page 1 Amended August 1, 2013)

  1. Guests of the renter are allowed ONLY in the area(s) rented. The ponds, tennis courts, and playground areas are for CHOA members only. The renter will be responsible for all damages, forfeit their deposit, and lose privilege to rent in the future.
  1. The pool area can only be rented by members of Cornerstone HOA.
  1. To reserve a date for any facility, the renter must provide the following: an initialed/signed Facility Rental Rules & Regulations form, a completed Application for Reservation, a check for payment in full for the rental and a separate deposit check.
  1. Renters must make arrangements to obtain the key to the facility. The key can be obtained NO EARLIER than the prior day preceding the event and MUST be returned NO LATER than 10:00AM the following day of the event. If the key is lost, the renter is responsible for all costs and expenses of changing the affected locks.
  1. Cancellation notice given 31 or more days prior to rental date is entitled to full reimbursement of rental charges, otherwise rental fees paid are non-refundable. Deposit check will be voided.
  1. Noise levels must be reasonable and kept to the confines of the facility. All music must end by midnight and the outside use of D J’s, boom boxes and other very loud instruments are not allowed. Any complaints by the residents within the vicinity of the clubhouse may result in termination of the event by the Cornerstone Home Owners Association and loss of deposit.
  1. No tape may be used on the clubhouse walls. Please USE CAUTION with balloons around operating fans. Any damages are the responsibility of the renter.
  1. No smoking is allowed in or around the clubhouse, pool, or chapel areas.
  1. No pets, bicycles, skateboards, roller blades, etc. are allowed in the clubhouse, tennis courts, chapel or pool areas.
  1. Renter must be present and on-site at facilities during rental time. Anyone under the age of 21 years must be accompanied by an adult to use the rented facilities.
  1. All rules and regulations on signs at each of the facilities rented must be followed.
  1. The double doors between the clubroom and the restroom area must be closed and LOCKED upon leaving the clubhouse. During the summer months, the outside doors to the restrooms remain unlocked for pool use.
  1. The renter assumes all responsibility for their acts and the acts of their guests. Any damages to any Cornerstone properties, grounds, or injuries caused by these actions to anyone will be the responsibility of the renter.

( Continued on page 2 ) I have read and agree to the contents of this document

Cornerstone Home Owners Association

Facility Rental Rules and Regulations

(Page 2 Amended August 1, 2013)

  1. Members are not allowed under any circumstances to rent any facility for anyone outside of the individuals associated with the membership address (homeowner, spouse, & dependent children living in the home). Penalties include loss of privileges, penalties, and fees assessed by CHOA.
  1. Pool renters must have their party area cleaned and all guest must leave the facility by the end of

their rental time allotted. Failure to do so will result in forfeiture of deposit and possible loss of

future member and/or rental privileges.

  1. Cleaning requirements for the clubhouse and/or chapel include the following:

(A)All floors must be swept, mopped and all stains removed.

(B)All table tops and chairs must be wiped clean.

(C)The kitchen must be properly cleaned. This includes mopping the floor, cleaning the stove and refrigerator, cleaning the counter-tops and sinks, removing all food. You must turn off the stove and any other appliances. You must empty the trash and dispose of the trash away from the building.

(D)All restrooms must be properly cleaned, including emptying the trash, cleaning sinks, mirrors, floors and toilets.

(E)All furniture, including folding tables & chairs, must be returned to the proper position.

(F)All greenery, flowers and other decorations must be removed.

(G)All trash and garbage must be removed from the clubhouse. (Trash must be taken away from the clubhouse.)

(H)All lights must be turned off.

(I)When you enter the clubhouse, the thermostat for heating/air conditioning will be turned off in the summer and set to 60 degrees in the winter. Heating- winter months MUST be set to 60 degrees when you leave the facility. Cooling- summer months must be turned off when you leave the facility.

(J)Lock all doors and windows.

(K)Failure to complete any of the above tasks will result in the loss of your deposit.

  1. The CHOA reserves the right to refuse to lease the facilities (1) to any delinquent homeowner,

(2) for any purpose it deems to be detrimental to or not in the best interests of the members

of the CHOA, or (3) on any dates and/or times it deems inappropriate or inconvenient.

  1. The CHOA nor any board members of the CHOA are responsible for any loss, delay, injury or

damage the renter or their guests may be subjected to for any reason. The renter understands

that the CHOA works in good faith to present facilities to the renter in good working order and

that the renter has inspected and approved of all rented facilities prior to signing rental contract.

Renter signature signifies that he/she understands the contents of this document and that the breach or violation of any conditions set forth herein may result in the loss of the deposit, the imposition of liability on the renter and/or denial of future use of the clubhouse.

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Signature Print Name Date

Cornerstone HOA Facilities

Application for Reservation

The renter who reserves the facilities assumes all responsibility for supervising their guests, paying for any and all damages, the clean up of rented facilities, and/or any act which results in inappropriate use of any facility or surrounding properties. In the event that the rented facilities is reserved for a party where guests are under 21 years of age, appropriate chaperones must be present at all times. All signage at each facility is to be followed as well as the rules and regulations forms signed. The Cornerstone Home Owners Association nor any representative of the CHOA will be held accountable for any act resulting in damage to said property or personal injury to guests.

Name / Home phone/Cell
Address / Business Phone
Date(s) Requested to / Number of Guests
Type of Event / Time of Event
Clubhouse Rental Fees*** Select type of rental → / X / Resident / X / Non-resident / Total
Monday-Thursday Number of Days
(Per day rate) Rented / $75.00 / $150.00
Friday – Sunday/Holiday Rate Number of Days
(Per day rate) Rented / $150.00 / $250.00
REQUIRED - Cleanup/Damage Deposit / $200.00 / $300.00
Wedding Fees*** (Includes Clubhouse & Chapel)
Monday – Friday Number of Days
(Per day rate) Rented / $200.00 / $300.00
Saturday Rental / $300.00 / $500.00
Sunday Rental / $300.00 / $500.00
REQUIRED - Cleanup/Damage Deposit / $200.00 / $300.00
Pool Parties** (CHOA Members Only)
Monday-Fridays (No weekends or holidays)** / $75.00 / N/A
Add Clubhouse to Pool Rental*** / $75.00 / N/A
Rental Time: 9AM – 12PM / 12PM - 3PM / N/A
** Maximum 10 People *** Requires cleanup/damage deposit
Received Signed Facility Rental Doc / Total Deposit / $ / Total Rental Due / $
Check Number / Check Number

The person signing this document agrees to the following:

° I will personally pick up & return the key to the clubhouse

° I received, read, signed, and will follow the document titled Facility Rental Rules and Regulations.

° I will clean up facility when event is finished and be liable for all damages.

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Signature Print Name Date

Send deposit and application checks to:

Cornerstone Homeowners Association

C/O John Melvin

513 Eternal Court

Brandon, MS 39042 Updated August 2013