JACKSONSTATEUNIVERSITY
PROMOTIONANDTENUREPACKET
CANDIDATE APPLICATION FORMS
-Introduction
-Instructions
-Timelines
-Application Packet
-Candidate Application for Promotion/Tenure
I.ProfessionalCollegiality
II.Academic Citizenship and University Service
III.Teaching and Advising Excellence
IV.Research, Scholarly and Creative Activities
V.Serviceand Professional Activities
Revised Fall 2011
Candidate’sApplicationforPromotionandTenure(CAPT) Introduction
TheTenureandPromotionApplicationprocesseshavebeenincorporatedintooneapplicationwhich willserveastheapplicationfor bothtenure and promotionfromAssistantProfessortoAssociate Professor.Thegoalofthetenureandpromotionprocessistoprovideathoroughandobjective reviewofthesubstanceandmeritsofeachapplicant.TheUniversityprovideseachfacultymember withafullandobjectivereviewbasedonestablishedtenureandpromotioncriteria.Thereviewmust besufficient tosupportactioninthebest interest oftheUniversityandinfairness totheapplicant. Toaccomplishthis,theevaluationprocesscomprisesanindependentreviewatmultiplelevels: department,dean,vicepresidentforacademicaffairs,andthepresident.The“UniversityTenureand PromotionCommittee”reviewsallapplicationsforconformitytotenureandpromotionprocedures. Thedeliberationsandresultingrecommendationsateachlevelmustbebasedontheprescribed criteria, with the decision of the president being final.
Thefollowingguidelinesareprovidedtoassistboththeapplicantsandacademicunitswiththe preparationofsupportingmaterialsandmanagementofportfoliosforfacultyapplyingfortenureand promotion.Thedeanofacollege/unitmaydistributeadditionalproceduralguidelinesand informationforpreparationofcandidateportfolios.Itisrecognizedthatvariationsinrequirements occur among disciplinesand departments.Candidatesshouldconsultwith the appropriate department chair regardingthe requirements and practices in the area.
Instructions
Theperformanceportfoliosintheareasofteaching,advising,research,andserviceconstitutethe basisfortenureandpromotion. Facultyapplyingfortenureandpromotionwillsubmitthetenure andpromotionapplicationandsupportingportfoliotothedepartmentchairaccordingtotheschedule outlinedbelow.Theapplicationlettershouldincludetherequestforbothtenureandpromotionto Associate Professor.
A.Timeline
Notification of Eligibilityfor Applying for Tenure and Promotion...... April 15 Written ResponsefromFacultyofIntenttoApply...... May1 Submit to Department ...... October1
Submit to the Department Committee...... October15
Submit to the Department Chairperson ...... November1
Submit to theCollegeCommittee ...... November15
Submit to theCollege Dean...... December1 SubmittotheVicePresidentforAcademicAffairs...... January5 VPAA Submitsto the UniversityCommittee forPromotion and Tenure ...... February1
Submit to thePresident ...... March 15
President Notifies Candidateof Decision ...... April 15
B.Application Packet
The complete packet for promotion and tenure shall include:
1.Cover Sheet
•Includesapplicant’sname,college/school,department,currentrank,JSUappointmentyear
2.Candidate’s Application Letter
3.Candidate’s Application for Promotion and Tenure (CAPT)
4.FacultyPortfolio Data Base/Current Curriculum Vitae
•Listingofdegreesanddatesawardedandallprofessionalappointmentsshouldbeinreverse chronological order.
5.Annual FacultyPerformanceEvaluations for past five years
6.Recommendationsofeachevaluativelevel onthefollowingforms:
a.PromotionandTenureRecommendation Summary(PTRS)
b.PromotionandTenureEvaluation Report(PTER)
7.CommitteeRecommendation Summary(CRS)
8.Promotion and TenureSign-offs
9.Procedural Checklists (Department and School/College)
C.Candidate’sApplicationforPromotionandTenure(CAPT)DocumentationFormat(tobe completedbyapplicant)
I.DEMONSTRATIONOFPROFESSIONALCOLLEGIALITY
Thesummaryshouldincludeadiscussionoftheapplicant’sexcellenceintheareaofprofessional collegialitywhen interactingwithdepartment,school/collegemembersandstudents.
•Exhibitsprofessionalisminrelationsandconduct(i.e.,exhibitsrespectforcolleagues,students,
thedepartment,andtheUniversity.)
•Conductsclassesinanappropriatemanner,reportstoclassespromptly,reportsforworkaminimumof30hoursperweek,submitsgradesinatimelymanner,andmaintainspostedofficehours.
•ParticipatesinUniversityceremoniesandprograms,suchasFounder’sDay,Commencement,recruitmentactivities,homecomingcelebrations,FallandSpringSeminar,etc.
•Fostersanenvironmentforacademichonestyandthatevaluationsofstudentsachievementsreflecttheirtruemerit.
•Whenactingasaprivatecitizen,thefacultymemberavoidscreatingtheimpressionofspeakingoractingonbehalfoftheUniversitywhenanegativeimpressionmaybeconveyedtothegeneralpublic.
•Participatesinfacultydevelopmentactivities,suchasworkshops,theannualsexualharassmentworkshop,computertraining,etc.
II.ACADEMICCITIZENSHIPANDUNIVERSITYSERVICE
Thesummaryshouldincludeadiscussionoftheapplicant’sexcellenceintheareaofacademic citizenshipwithattentiontoactivitiesrelatedtotheUniversityandtheperformanceofacademic citizenshipwhen interactingwithdepartment,school/collegemembersandstudents.
•Activelyparticipatesondepartmental,schooland/orcollegecommittees
•Servesasanactivememberoncollegeanduniversitycommittees
•Submitsrequiredformsanddocumentationinatimelymanner(i.e.,textbookordersandlists,grades,changeofgradeforms,etc.)
•Participatesinacademicrelatedactivitiessuchasforums,bookreviews,readingofuniversity-wideexams,recitals,orexhibits.
III.Written Summary of Teaching and Advising Excellence
Thesummaryshouldincludeadiscussionoftheapplicant’sexcellenceinthe areas of teaching and advisement.
Examples ofSupporting Documentation
•Updatedsyllabusforeachcoursetaught,whichshouldincludesourcematerials,clearly statedcourseobjectivesthatarerelevanttocoursecontent,specificgradingprocedures, areadinglistorbibliographywhichincludescurrentresearch,specificstudent assignments and exam schedule, and a schedule of specific course content.
•Representative samples ofFaculty Advisement.
•StudentInstructionalRatingSystem(SIRS)Evaluationsforthelastfiveyears, includingwrittencommentsbystudentswhenapplicable.(Writtencommentsarenotto be culled for specific examples.)
•Documentation of creativeteachingmethods/skillsemployed incourses taught.
•Listingofspecialprogramscoordinated(e.g.,Master’s,Specialists, andDoctoral Levels;DepartmentalTeachingConcentrations,etc.).Includelistofstudents’names, doctoraldissertation or master’s theses/projects, dates degrees wereawarded; status of research inprogress.
•DocumentationofserviceasamentorinanorganizedUniversitystudentmentoring programorotherdiscipline-specificspecialprogram,suchasundergraduatehonors programs.Evidenceofpreparingstudentsforexternalexams(e.g.,MCAT)orother competitions.
•Examplesofthe development ofnewcourses inkeepingwithestablished criteria for the discipline or profession.
•Documentation of teachingmanuals,materialsor computersoftwaredeveloped.
•Evidenceofrefereedteachingawards(school,alumni,etc.)orrecognitionasafinalist.
IV.Research, Scholarly,andCreativeActivities
Thesummaryshouldincludeadiscussionoftheapplicant’sexcellenceintheareasof research, scholarlyand creative activities.
Examples ofSupporting Documentation
•Grantssubmitted(aminimumoftwo)alongwithevidencetodemonstrateserious effortsweremadetoattainthe grant.
•Manuscript(s)submittedtorefereedpublications.Writtendocumentationfromthe editor or publishinghouse should be included, along with projectedpublication date.
•Grantsfunded(individualorcollaborative).Aminimumofoneexternallyfundedgrant.
Documentationshouldincludethetitleofthegrant,sourceoffunds,durationofthe grant, candidate’s role (e.g. Principal investigator, project director, co-principal
investigator) and total dollar amount of the grant. Also include award letter or notification of funding.
•Articles published in non-refereed press.
•Paperspresentedorcreativeworksperformedorexhibitedatacademicsession, refereed,juried,and/orinvited(e.g.musicalcompositions,plays,paintings,sculptures, etc.)
•Book(s) published in the discipline.
•Chapter(s)in book published in refereed press.
•Articles,proceedings,orcreativeendeavorspublishedinacademicrefereedjournal, listpublicationsinreversechronologicalorderfollowing the stylemanualappropriate forthediscipline.Namesofco-authorsshouldbelistedintheorderinwhichtheyappear in the publication.
Minimum(promotion toAssociateProfessor[and/orTenure]):at leastthreepeer-reviewedpublications,includingoneasseniorauthor; for Fine Arts, participation in three major exhibitions. Forgraduate faculty,atleastfourpeer-reviewedpublications,includingoneas seniorauthor;for FineArts, participation in fourmajorexhibitions. (Effectivewith faculty class 2005-06).
Minimum(promotiontoProfessor):atleastfourpeer-reviewed publications,includingtwoasseniorauthor.ForFineArts, participationinfourmajorexhibitions.Forgraduatefaculty,atleast sixpeer-reviewedpublications;forFineArts,participationinsix majorexhibitions.(Effective with facultyclass 2005-06).
•Editorshipofinternational,national/statescholarlyjournal.
•Development of computer software, documentary/audio visual work, etc. (for publication)
•Reviewer orreaderforacademicorprofessional journal,proceedings,orproposals.
•Fellowshiporawards: identifyas recipient of state ornational fellowship or award.
•Other relevantactivities(e.g.,researchpatents,consultancyin areaof expertise,etc.)
V.Serviceand Professional Activities
Thesummaryshouldincludeadiscussionoftheapplicant’sexcellenceintheareaofservice tothedepartment,school/college,professionandrelevantcommunity.Relevantcommunity serviceis defined as servicerelated to the teaching discipline and or/ research area.
Examples ofSupporting Documentation
•Sponsoring/participatinginacademicrelatedactivities,workshops,forums,book reviews, reading ofexams, exhibits, recitals, etc.
•Supportingandenhancing thedepartmentandschoolthroughqualityworkonself- studies,programreviews,andotherspecial projects.
•Participatingactivelyondepartmental/schooloruniversitycommittees.
•Providingservicestocommunityorganizationssuchasdiscipline-relatedeventjudging, YMCA, Boys and Girls Clubs, mental health organizations, etc.
•Chairingorconductingmajorassignmentsonactivedepartmental/university/school committees. Specifythe candidate’s role (e.g. chair, committee member).
•Sponsoringactive student organizations or classes, etc.
•Presentingacademically-orientedsessionsforprofessional,business,and/orcommunity groups.
•Organizing/chairingconference sessions
•Serving onaccreditation teams
•Holding officeinprofessionalassociationsincludingboards/committees/councils
•Sponsoringnational/regional/state conference
•Servingasaprofessional,discipline-specificconsultant;listrole/responsibilityandother pertinent information such as places and dates.
•Other relevant activities(pleasespecify)
Applicantsmust submitoneoriginalandsixcopiesoftheapplicationpackageandsupporting portfolio.Completeapplicationandsupportingdocumentationshouldbesubmittedinone three-ringbindernolargerthanfourinchesinsize.Documentationofaccomplishments, therefore,shouldbeselectedcarefullyforthebestandmostaccurateportrayalofeffectiveness inallareas.Publishedbooksandmanualscitedasdocumentationmaybeprovidedseparately.
IHL Related Policy
(BoardPolicies,402.03,1998–RanksinPromotion;BoardPolicies,403.01,1998–Tenure Defined)
Authority
Chief Academic Office SignatureDate
CANDIDATE’S APPLICATION FORPROMOTIONANDTENURE(CAPT)
NAMEDEPARTMENT
JSU APPOINTMENT YEARSCHOOL/COLLEGE
CHECK APPROPRIATE BOX:
DAPPLICATION FOR PROMOTION TO
DPRIOR TENURE SERVICE GRANTED (Number of Years):
HIGHEST DEGREE &MONTH/YEAR RECEIVED
TENURED: YESNO
RANK BY YEAR AT JSU (yearpromoted to):
INSTRUCTOR
ASST. PROF
ASSOC. PROFPROFESSOR
Page 1 of 5
APPLICANT’S FORMName:
I.ProfessionalCollegiality (sincelastpromotionorappointment)
SignatureDate
Page 2 of 5
APPLICANT’S FORMName:
II.Academic Citizenship and University Service(sincelastpromotionorappointment)
SignatureDate
Page 3 of 5
APPLICANT’S FORMName:
III.Teaching and Advising Excellence(sincelastpromotionorappointment)
SignatureDate
Page 4 of 5
APPLICANT’S FORMName:
IV.Research,ScholarlyandCreativeActivities (sincelastpromotionorappointment)
SignatureDate
Page 5 of 5
APPLICANT’S FORMName:
V.ServiceandProfessionalActivities (sincelastpromotionorappointment)
SignatureDate
Page 1 of 5
PROMOTION AND TENURE REVIEW (PTER)
DepartmentalCommittee’sFormApplicant’s
Name:
I.ProfessionalCollegiality (since last promotion or appointment)
SignatureDate
Page 2 of 5
PROMOTION AND TENURE REVIEW (PTER)
DepartmentalCommittee’sFormApplicant’s
Name:
II.Academic Citizenship and University Service(since last promotion or appointment)
SignatureDate
Page 3 of 5
PROMOTION AND TENURE REVIEW (PTER)
DepartmentalCommittee’sFormApplicant’s
Name:
III.Teaching and Advising Excellence(since last promotion or appointment)
SignatureDate
Page 4 of 5
PROMOTION AND TENURE REVIEW (PTER)
DepartmentalCommittee’sFormApplicant’s
Name:
IV.Research, Scholarly, and Creative Activities (since last promotion or appointment)
SignatureDate
Page 5 of 5
PROMOTION AND TENURE REVIEW (PTER)
DepartmentalCommittee’sFormApplicant’s
Name:
V.Serviceand Professional Activities (since last promotion or appointment)
SignatureDate
DEPARTMENTALCOMMITTEERECOMMENDATION SUMMARY(CRS)
I.Indicatethenumberofcommitteevotes:
ForAgainstAbstained
B.Summarizethe rationaleforcommittee’srecommendation.
C.Summarizethe minority view, if applicable.
Applicant’s Name:
PromotionandTenure CommitteeSign-Offs
*Signature of Departmental CommitteeMembers
SignatureDate
SignatureDate
SignatureDate
SignatureDate
SignatureDate
*Inadditiontothesignature,pleasetypethecommitteemembers’namesbelowsignatureline.
DEPARTMENTALCHECKLISTFORTENUREAND PROMOTION
ApplicantCollege
DepartmentYear
A. Eligibility / YesNoComment1.Does the applicant:
a.Havefull-timefacultystatus?
b. Hold rank ofAssistant,Associate, or
Full Professor?
c. Teach credit courses half-time or more?
2. Does the applicant hold the earned doctoral degreeor equivalencyin theprincipal areaof responsibility?
3. Has the tenure applicant satisfactorilycompleted five years of continuous full-time, active servicein professorial rank at JSU?(Indicate yearof appointment in comment section)
a.Was anypriorservice credit awarded toward tenure? Indicate number of years and include documentation of such.
b.Wasfacultyclassification teachingload met?
(1) College dean (3 sh instruction per year)
(2) Associate or Assistant Dean (3 sh per semester)
(3) Department Chair (6 sh per semester)
B.PromotionandTenureProcess / Yes / No / Comment
4.Has the promotion applicant completed five* years of continuous, full-time active wervice in professorial rank since the last promotion?Indicate yearof last promotion. (*fouryears for facultyhired priorto AY 05-06)
5. Is continuous fundingfor this position expected?
B.PromotionandTenureProcess / Yes / No / Comment
1. The Departmental Promotion and Tenure committee was composed of tenured and hold at least the same rank or aboveas the applicant, excluding the chairperson. If no, pleaseexplain in the comment section.
2. The Departmental Chairperson completed an independent evaluation.
Icertifythat this information is accurate and based upon valid documentation.
Signature:DepartmentChairpersonDate
PROMOTIONANDTENURERECOMMENDATION SUMMARY(PTRS)
Applicant’s Name:
Promotion/Tenure Recommendations at Various Levels / Promotion Recommended / Tenure RecommendedYES / NO / YES / NO
Chair, Department Committee
Signature / Date
DepartmentChair
Signature / Date
Chair, College Committee
Signature / Date
CollegeDean
Signature / Date
VicePresidentforAcademicAf
Signature / fairs
Date
Approved/Disapproved:PresidentDate
Promotion andTenure EvaluationReview (PTER)
Department Chair’s FormApplicant’s
Name:
Page 1 of 5
I.ProfessionalCollegiality (since last promotion or appointment)
SignatureDate
Promotion andTenure EvaluationReview (PTER)
Department Chair’s FormApplicant’s
Name:
Page 2 of 5
II.Academic Citizenship and University Service(since last promotion or appointment)
SignatureDate
Promotion andTenure EvaluationReview (PTER)
Department Chair’s FormApplicant’s
Name:
Page 3 of 5
IV.Teaching and Advising Excellence(since last promotion or appointment)
SignatureDate
Promotion andTenure EvaluationReview (PTER)
Departmental Chair’s FormApplicant’s
Name:
Page 4 of 5
V.Research, Scholarly and Creative Activities (since last promotion or appointment)
SignatureDate
Promotion andTenure EvaluationReview (PTER)
Department Chair’s FormApplicant’s
Name:
Page 5 of 5
IV.Serviceand Professional Activities (since last promotion or appointment)
SignatureDate
Page 1 of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeCommittee’sFormApplicant’s
Name:
I.ProfessionalCollegiality (since last promotion or appointment)
SignatureDate
Page 2 of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeCommittee’sFormApplicant’s
Name:
II.Academic Citizenship and University Service(since last promotion or appointment)
SignatureDate
Page 3 of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeCommittee’sFormApplicant’s
Name:
III.Teaching and Advising Excellence(since last promotion or appointment)
SignatureDate
Page 4of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeCommittee’sFormApplicant’s
Name:
IV.Research, Scholarly and Creative Activities (since last promotion or appointment)
SignatureDate
Page5 of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeCommittee’sFormApplicant’s
Name:
V.Serviceand Professional Activities(since last promotion or appointment)
SignatureDate
COLLEGECOMMITTEERECOMMENDATION SUMMARY(CRS)
I.Indicatethenumberofcommitteevotes:
ForAgainstAbstained
B.Summarizethe rationaleforcommittee’srecommendation.
C.Summarizethe minority view, if applicable.
Applicant’s Name:
COLLEGEPROMOTIONANDTENURECOMMITTEE SIGN-OFFS
*Signature of College CommitteeMembers
SignatureDate
SignatureDate
SignatureDate
SignatureDate
SignatureDate
SignatureDate
SignatureDate
*In additiontothesignature, pleasetypethe committeemembers’names belowsignatureline.
COLLEGECOMMITTEECHECKLISTFORPROMOTIONANDTENURE
ApplicantCollege
DepartmentYear
Process andProcedures / Yes / No / CommentThe College Committeeconsisted of four to seven tenured members, at the rank or greater than the rank for which the candidate is applying.
The Associate orAssistant Dean chaired the committee.
All processes and procedures have been properly completed at previous levels.
Signature: College CommitteeChairperson Date
Page 1 of 5
PROMOTION AND TENURE REVIEW (PTER)
College’sDean’sFormApplicant’s
Name:
I.ProfessionalCollegiality (since last promotion or appointment)
SignatureDate
Page 2of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeDean’s FormApplicant’s
Name:
I.Academic Citizenship and University Service(since last promotion or appointment)
SignatureDate
Page3 of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeDean’s FormApplicant’s
Name:
II.Teaching and Advising Excellence (since last promotion or appointment)
SignatureDate
Page 4 of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeDean’s FormApplicant’s
Name:
III.Research, Scholarly and Creative Activities (since last promotion or appointment)
SignatureDate
Page 5 of 5
PROMOTION AND TENURE REVIEW (PTER)
CollegeDean’s FormApplicant’s
Name:
III.Serviceand Professional Activities (since last promotion or appointment)
SignatureDate
Dean’sRecommendationSummary(DRS)
Summarizethe rationale for recommendation
Applicant’s Name:
Dean’s Signature: