UPDATED JANUARY 2014

Providing a place to:

  • Worship in nature
  • Extend Christian hospitality and community
  • Nurture Christian faith and discipleship
  • Develop Christian leaders
  • Teach Creation care and appreciation
  • Inspire and equip all guests to do love and service

Contents

CAMP PLANNER FORM

Registrar Information:

CAMP REGISTRAR JOB DESCRIPTION

Phone numbers at camp:

CAMP MANAGER DUTIES

CAMP WEBSITE

CONFERENCE CAMP CONTACT PERSON

MISSION STATEMENT

HISTORY AND PURPOSE

Grand Mesa Camp-United Methodist Structure and Governance

CAMP COORDINATING COMMITTEE PURPOSES AND RESPONSIBILITIES

CAMP COORDINATING COMMITTEE CHAIRPERSON RESPONSIBILITIES

Camp Map

Site Fee

USER GROUP INFORMATION

TRUSTEE PROGRAM GUIDELINES

RULES AND REQUIREMENTS FOR USER GROUPS

SUMMER SEASON CONTRACT

FINANCIAL STATEMENT FORM

SUMMER SEASON CONTRACT/RULES AND REQUIREMENTS

Volunteer Opportunities

Camp Director-Job Description/rULES FOR cHILDREN’S rESIDENT cAMPS

CLERGY/CO-DIRECTOR JOB DESCRIPTION

GUIDELINES FOR CAMP DIRECTORS

Camp Budget Planner

EXPENSE VOUCHER

DIRECTOR CHECKLIST

RECORDS WHICH ARE TO REMAIN ON THE CAMP SITE

Director of Special Events-Guidelines

SAMPLE ELEMENTARY CAMP SCHEDULE

SAMPLE MID-HIGH CAMP SCHEDULE

SAMPLE SCHEDULE FOR SENIOR HIGH CAMP

SAMPLE FAMILY CAMP SCHEDULE

YOUNG ADULT CAMP SCHEDULE 2014

SAMPLE COUNSELOR LETTER SENT BY THE CAMP DIRECTOR

SAMPLE—DIRECTOR LETTER TO CAMPERS-Sr. High

SAMPLE—DIRECTOR LETTER TO CAMPERS-Mid High

SAMPLE—DIRECTOR LETTER TO CAMPERS- Elementary

SAMPLE—DIRECTOR LETTER TO CAMPERS -FAMILY CAMP

SAMPLE—DIRECTOR LETTER TO CAMPERS - Young Adult Camp

SAMPLE INFORMATION SHEET TO BE SENT TO CAMPERS

SAMPLE WHAT TO BRING TO CAMP

COUNSELOR/JUNIOR COUNSELOR JOB DESCRIPTION

Accountability

Counselor Role

Counselor Code of Behavior

Volunteer Agreement/Sexual Harassment

Policy Against Sexual Harassment

CHILD ABUSE

Identification

In Out-Of-Home Care Settings

Child Abuse Reporting

Walkie Talkie Policy

COUNSELOR AND JUNIOR COUNSELOR SIGN-OFF FORM

Counselor Packets

Volunteer Staff Application

BACKGROUND CHECK AUTHORIZATION AND RELEASE

Volunteer Reference

STAFF MEDICAL FORM AGE 18 OR OVER

Family Camp Covenant

GRAND MESA FAMILY CAMP REGISTRATION FORM

Camper Registration Process

GRAND MESA CAMP REGISTRATION FORM

Church/Individual Scholarship Payment Form

Camper Code of Behavior

VIOLATION OF THE CODE OF BEHAVIOR OR COVENANT

CAMPERSHIP APPLICATION

CAMPERSHIP AWARD LETTER

GMCA CAMP RULES AND REGULATIONS FOR CAMPERS

SENIOR HIGH CAMP DRESS CODE

MEDICAL FORM FOR CAMPER AND JUNOR COUNSELOR

LIABILITY WAIVER

SCREENING RECORD-for Camp Use Only

Immunization form:

Health Supervisor Job Description

Health Supervisor Duties/Check List

Accident/Incident/Illness/Fatality Form

Medication Administration Record (MAR) Notebook

STANDARD FIRST AID SUPPLIES

LOST CAMPER/STAFF PERSON ACTION PLAN

DISCIPLINE POLICIES

EVACUATION PLAN OF ACTION

FOOD SERVICE POLICIES

COOK GUIDELINES

ELEMENTARY MENU

MID HIGH MENU

SENIOR HIGH MENU

FAMILY CAMP MENU

YOUNG ADULT MENU

FOREST FIRE PLAN OF ACTION

CAMPER OR STAFF ILLNESS PLAN OF ACTION

INJURIES ACTION PLAN

NATURAL DISASTER OR FLOOD ACTION PLAN

WALKIE TALKIE POLICY

SECURITY POLICY

STRUCTURAL FIRE ACTION PLAN

TRANSPORTATION POLICY

VOLUNTEER SIGN-UP FORM

Paid Staff Application

CONTROLLED RISK ACTIVITY FORM

CHILD ABUSE/NEGLECT REPORT FORM

CAMPER/STAFF ACCIDENT/INCIDENT/ILLNESS/FATALITY DETAILED REPORT

Grand Mesa Camp Camper Evaluation Form

STAFF CAMP EVALUATION FORM

FAMILY CAMP EVALUATION FORM

YOUNG ADULT CAMP EVALUATION FORM

CAMP DIRECTOR TRAINING CHECKLIST

CAMP PLANNER FORM

YEAR: ______

TO BE SUBMITTED TO THE CCC AT THE JANUARY MEETING, AS WELL AS TO THE CAMP REGISTRAR.

EventUnited Methodist Grand Mesa _____Elementary Camp

(check one) _____Mid-High Camp

_____Senior High Camp

_____Family Camp

_____Young Adult Camp

Age of Campers: _____Those who have completed 3rd through 5th grade.

(check one)_____Those who have completed 6th through 8th grade

_____Those who have completed grades 9-12

_____Intergenerational—all ages welcome

_____Those between 18 and 40 years of age

Dates:_____July 10-14 (Senior High Camp

(check one)_____July 14-18(Mid Highcamp)

_____July 18-22 ( Elementary Camp)

_____July 22-24 ( Family Camp)

_____July 22-24 ( Young Adult Camp)

Theme:

Description of Camp Theme and Activities:

Registration Fee: Elementary Camp--$200 if paid by 6/15/16, $215 if paid after 6/15/16

Mid-High & Senior High--$200 if paid by 6/15/16, $225 if paid after 6/15/16

Family Camp: $50 for Adults, $40 for ages 13-18, $30 for ages 6-12, $20 for ages 3-5 Maximum Family Cost-$175.00

Young Adult Camp-$50

Co-Directors Names, church affiliation, email, phone, and mailing address:

Camp Clergy Name, church affiliation, email, phone, and mailing address:

Registrar:

Anna Marie Gorman

2703 Cancun Ct

Grand Junction, Co 81506

970-261-1360 or 970-243-4824

______

(Camp Coordinating Committee Chair Signature) (Date)

GRAND MESA

CHRISTIAN CAMP

Registrar Information:

Anna Marie Gorman

2703 Cancun Ct

Grand Junction, Co 81506

970-261-1360 or 970-243-4824

CAMP REGISTRAR JOB DESCRIPTION

Grand Mesa Christian Association Camp

The Camp Registrar should update the handbook and all paperwork, manage registration, provide information to update the website and do the final reporting. The duties are:

1. Provide phone consultation and handle targeted mail promotions.

a. Update the website in January; change of names, policies, camp dates and descriptions, pictures, and other pertinent information found on the website.

b. Send registration forms and other information relating to camp to campers, counselors and junior counselors and directors.

2. Receive registrations and send confirmation packets to campers and counselors for the camp they have contracted to attend.

a.Update forms and other paperwork as needed for camper and counselor packets.

b.Post all updated forms and paperwork on the camping website.

c. Distribute camper forms and packets including a director’s letter to registered campers.

d. Track all camper paperwork and payments and apprise directors weekly.

e. Prepare and distribute counselor packets for counselors and juniorcounselors.

f. Distribute the counselor/junior counselor confirmation and letter from directors.

g. Track all paperwork and keep directors updated weekly.

h. Receive forms from counselors and junior counselors and BE SURE ALL PAPER;WORK IS COMPLETE ONE WEEK BEFORE THE BEGINNING OF CAMP. The Registrar will be able to decline participation of a counselor or junior counselor ifa junior counselor is under 16 years of age and an adult counselor is under the age of 18.

g. Keep directors abreast of updated camper information (i.e. church, grade, age, t-shirt size) of all registered campers.

h. Be available to camp directors at the start of each camp to take registrations and the remainder of camper fees at the camp site.

i. Purchase supplies (envelopes, stamps, folders) and have copies made for registrar use.

3. Prepare Camp Director Packets and distribute to all directors prior to the beginning of camp. The packets should contain items such as: expense vouchers, Tax I.D. cards, updated forms, registration procedure information, counselor and junior counselor selection information etc.

4. Complete registrar report at the close of each camp and send it to the Chair of the Camp Coordinating Committee.

5. Send background check requests for counselors and directors to Social Services or CBI. Complete background checks for all paid staff.

6. Maintain registration records and camp staff records for a minimum of three years following the close of the camp season. The originals are to be left at camp, but the Registrar should have copies of all records.

7. Update and assemble the Grand Mesa Camp Association Handbook yearly.

8. Prepare materials for Director and Staff Training as requested by the CCC co-chairs.

9. Work with the Camp Manager to insure paperwork is complete and meets state and Rocky Mountain Conference laws.

10. Work with the CCC Treasurer (submit camper checks for deposit and bills incurred by the Registrar which need paid)

11. Camp Coordinating Committee:

a. Attend Camp Coordinating Committee meetings (approximately three per year).

b. Send out reminders to all meetings if requested to do so by the CCC chairpersons.

c. Send out minutes provided by the CCC secretary if the secretary doesn’t do it.

d. Maintain an updated roster of Camp Coordinating Committee members.

12. Work with paid staff as needed (cook, dishwasher, nurse, water safety person, etc.)

10/11

Phone numbers at camp:

Caretaker: 970-856-3455

Dining hall: 970-856-3927

FAX: 970-856-3455

These phone numbers are to be used for emergencies only; Parents are asked not to call these numbers except in an emergency.

Camp Mailing Address:

26269 Old Grand Mesa Road

Cedaredge, CO 81413:

CAMP MANAGER DUTIES

(In no particular order)

  1. Assist with the opening of camp at the beginning of the summer and be present at the campsite from approximately 6/15 through 9/15 (dates to be established each year by trustees to allow for scheduling and weather). Time off by arrangement with the operations committee.
  2. Meet with the incoming camp directors at the beginning of each camping session to check paperwork, go over camp rules, campsite regulations, sanitary practices, and safety procedures, etc.
  3. Maintain the infrastructure of the camp in a state of readiness for all camps.
  4. Perform minor repairs on the plumbing and electrical systems, structures, and appliances as needed during the camping season. Arrange and oversee repairs with contractors and volunteers as needed. Stay in contact with the Operations Committee regarding major problems and repairs.
  5. Clean the common restrooms daily or more often if needed to maintain sanitary conditions, maintain the stock of paper products and supplies in the restrooms.
  6. Be the point of contact for the Delta County Health Dept., Forest Service, Colorado Department of Human Services, and other agencies when they arrive on site or call.
  7. Be the point of contact for visitors arriving on site who need assistance with information regarding the camp. Assist visitors to the appropriate persons for information regarding campers or staff on site.
  8. In cooperation with the camp registrar and camp health director, maintain files with the appropriate paperwork for each camp/camper on site and available for regulatory agencies who may need to review them.
  9. Collect trash from the dining hall after each meal, and from other receptacles around camp on a daily basis or more often as needed and place in the onsite dumpster for pickup. Keep refuse secured to avoid conflicts with wildlife.
  10. Coordinate with camp directors to assist with their needs related to the camp facility.
  11. Oversee lakefront operations to assure the rowboats and life safety equipment are safe and ready to use. Assure that the water safety boat is in good running order and has adequate fuel. Assure that proper water safety personnel are present at the lakefront before boating activities are allowed.
  12. Assist with camp work days and plan ahead of these workdays to assure that supplies are available for the work planned.
  13. Coordinate with the GMCA Board of Trustees and the Operations Committee for other duties as assigned.
  14. Provide for the pickup and delivery of mail on a daily basis.
  15. Provide for the security of the campsite by distributing, collecting, and accounting for keys at each camp session, upholding and implementing security practices of the campsite by opening and securing the drive gate as appropriate, securing buildings as needed and protecting the assets of the camp.
  16. With other camp staff, provide for the security of the campers present at the campsite by remaining alert to persons and situations which may present a hazard, and taking appropriate steps to reduce the hazard.
  17. Keep a copy of the GMCA calendar on site, and be able to refer scheduling matters to the appropriate person or agency as required.
  18. Read utility meters and propane tank levels before and after each camping session with the director and prepare and present a bill for utilities (gas and electricity) used to the director at the end of the camp session.
  19. Enforce and uphold GMCA Campsite Policies during each camp session.
  20. Coordinate with the Operations Committee for mandatory testing of the domestic water and maintenance of water testing records on site as required by the appropriate regulatory agencies.

HOW TO ACCESS THE

CAMP WEBSITE

Go to:

http:/

You may also access it from the Rocky Mountain Conference of the United Methodist Church web page at rmcumc.org

You may also join the camp Facebook page at:

“Grand Mesa Methodist Camp”

CONFERENCE CAMP CONTACT PERSON

Rocky Mountain Conference of the United Methodist Church

Laurie Day

Assistant Director of Mission and Ministry

Rocky Mountain Conference,the United Methodist Church

6110 Greenwood Plaza Blvd.

Greenwood Village, CO 80111

Toll Free: 800-536-3736 x162

Main: 303-389-9462

E-mail:

DISTRICT SUPERINTENDENT

Rev. Sione Tukutau

4290 W 5415 S.

Kearns, UT 84118

(801) 363-3882-office

District Secretary:

Brandee Fox

1-801-363-3882 (office)

MISSION STATEMENT-Grand Mesa Christian Camp

The Christian Religious Mission of the Association includes but is not limited to:

  • Providing within a Christian environment and in a natural forested setting, opportunities for worship of God, spiritual experiences, Christian education, personal and/or group growth, and physical betterment through camps, seminars, conferences, and other appropriate programs. This mission and outreach is for all persons of all ages. Without limiting the generality of the foregoing, the Christian religious mission of the Association includes the following:
  • Evangelistic outreach, particularly to youth, which will lead individuals to accept Jesus Christ as Lord and Savior;
  • Bible study and Christian fellowship to develop lifelong patterns and commitment to Christian discipleship;
  • Individual and group development events and physical and spiritual refreshment to encourage all individuals to a lifetime of witnessing for Jesus Christ in their family, church, community, and world;
  • Encouraging a lifelong commitment to faithful stewardship of talents, time, and resources.

The mission is to be facilitated by utilizing the Association grounds and building to serve individuals and groups from member denomination churches, from other Christian churches and organizations, from public and private educational organizations, for retreats, weddings, and reunions organized by individuals, families, or schools, for non-profit community service organizations, and for any other groups whose principles are not in conflict with those of the association of its member denominations.

THE SEVEN FOUNDATIONS OF UNITED METHODIST CAMP

AND RETREAT MINISTRIES

1. To provide intentional places and experiences apart;

2. Extend genuine Christian hospitality and community;

3. Nurture Christian faith and discipleship;

4. Develop Christian spiritual leaders;

5. Teach creation care and appreciation;

6. Collaborate with United Methodist churches and agencies;

and

7. Inspire and equip all guests to do love and service.

HISTORY AND PURPOSE

Grand Mesa Christian Association

The purpose of the Grand Mesa Christian Association, as indicated by the by-laws and actions over the last sixty plus years, has been to provide an area and facilities for Christian camps in an inspirational mountain setting. The Forest Service Special Use Permit establishes the authority to develop and operate the camp and with this goes the responsibility for care and maintenance of the facilities and area as well.

Originally the camp was known as the Epworth League and operated solely by the Methodists. Development and operation was quite simple and associated costs were also relatively modest. As time went on it became apparent that capital infusion was needed to better develop and operate the camp in the future years. In the late 1940;s it was decided it was desirable to open the membership to other denominations. Several indicated interest, but finally only the Western Colorado American Baptists actually joined with the Methodists to form the Grand Mesa Christian Association.

For many years the governing committee was quite informal with most members serving indefinite terms for long periods of time. Usually there was one meeting a year in January. Association business was conducted by a “business manager” and camp development by the Building Committee Chairman. In 1952, a master plan for buildings and grounds was adopted and the present building layout began to emerge with development costs being equally shared by the member denominations. Much of the work was done by volunteers, but major construction was done under an arrangement with a construction company. Utility development and installation was done under the codes established at the time. Fortunately, the camp’s two sewage treatment systems were well-designed and have performed adequately at the high elevation. Problems did develop with electrical distribution lines, which were made of aluminum wire, and they have had to be systematically replaced. Other facilities and utilities, including buildings, water systems, sanitation, and operation procedures have been constantly upgraded as funds and opportunity have allowed.

As the surrounding areas grew in population and economic conditions changed, needs and expectations of the camp also changed and became more sophisticated. For many years, as noted above, most business was conducted by the elected Association Business Manager and Treasurer. A Camp Caretaker, appointed by the Business Manager with approval by the Board, was the Association “on site” representative and served with small pay for the eight or ten week operation season. The responsibilities of the Caretaker (Camp Manager) position included overseeing the Association’s facility operation, including utilities, roads and grounds, hauling trash and garbage to the county land fill, minor maintenance and repair of buildings, checking fire extinguishers, cleanup as necessary between camps, supervision of dishwashing procedures, cleanup of restrooms and kitchen floor, meter reading between camps and preparation of bills and collection of fees from each camp. Lodging for the caretaker has been provided by the Association with the camp in progress providing meals while they are in session.