Calvary Community Church

User Agreement September 2017 – June 2018

Calvary Community Church is a faith-based charitable organization. It is an assembly of believers who have a common faith. It has as its stated mission to be a community “Moved by God’s love into action”. A part of this mission is to be engaged in the broader Yellowknife community and to have the broader Yellowknife community engaged in the Calvary Community.

Principles:

  1. God is the provider of all, and He has provided facilities and fixtures that serve the needs of the Community
  2. We at Calvary Community Church are stewards of what he has provided
  3. Good stewardship calls for responsible care and generous sharing of His provision
  4. Good stewardship calls for responsible action, including conservation and care

Use of Facilities:

This congregation reserves the right to allow the use of these premises only by individuals or groups who are compatible with our goals, values and statements and for purposes which are compatible with our goals, values and statements, these being in accordance with our denomination – Canadian Baptists of Western Canada. In the case of a conflict between congregational usage and an outside user group, we reserve the right to give priority to congregational usage.

The Church’s Responsibilities:

  1. To communicate with users about the expectations that Calvary Community Church has for users of its facilities
  2. To make sure that its facilities are safe and properly functioning
  3. To provide clear operating instructions about the security, electrical and mechanical systems in the building
  4. To ensure that users who have arranged to use the space can do so with relatively no disturbance or interference

Cost of operating church facilities:

The operating cost for the church building – heat, electricity, water and cleaning supplies - averages about $155 per day. These costs are considerably higher in winter than summer. All measures to reduce and eliminate wasteful practices (such as leaving lights on when usage has ended) are strongly requested. Users are encouraged to make a donation to assist with the direct costs of operating the building.

The User’s Responsibilities:

  1. To make the user’s needs known sufficiently in advance of the time that the facilities are being asked for.
  2. To keep the facilities in good repair, including removing food, beverages and garbage at the end of your visit and to properly use and respect all church property. Should the user misuse the property, the user accepts responsibility for expenses incurred as a result.______(initial as read)
  3. To make sure the Sanctuary, washroom, balcony and kitchen lights are turned off, all sensor lights are set to “auto” and all doors and windows are closed and secured. Should the building not be secured properly, the user accepts responsibility for expenses incurred as a result. ______(initial as read)
  4. To pay the required key deposit of $50, and promptly return the key provided by Calvary Community Church to the booking agent within 24 hours of the end of this agreement. Failure to return the key at the end of this agreement, or upon request, will result in forfeiture of the deposit.Deposits may be paid as cash or cheque dated for the last day of the booking.
  5. To identify any repair or maintenance matters that have been observed during the use of the facilities.
  6. To respect signage in parking lot and building.

User’s Application and Declaration:

  1. I hereby acknowledge that the facilities for which I am seeking permission to use are otherwise used for spiritual purposes, and I will not allow activities to take place during such usage which would be considered inappropriate.
  2. I hereby accept responsibility to take proper care of the facilities while I have use of them. Failure to do so may result in responsibility of costs incurred and/or revocation of use of the facilities.
  3. I will be using the facilities for the purpose described below: (please include any requests for equipment usage.All use of electronic equipment owned by the church is subject to prior approval by church council and a separate agreement will be sent to the user for signing):

______

  1. My proposed dates and times are (time listed should include set-up and clean-up. Access prior to the time requested may not be available):

Date(s): ______

Start time: ______End Time: ______

  1. The space that I am seeking permission to use is (should you require storage space, please request here):

Sanctuary/Foyer Nursery Large Meeting Room

Basement/Kitchen Balcony

______

______

Contact Person & Phone number date organization

FOR CHURCH USE:
Approved by:______Entered on calendar:______
Key due on:______Key returned on: ______
Key Holder / Key # / Date Deposit received / Date Deposit returned
Donation:______