Executive Council
May 21, 2009
Call to Order: 5:49 pm by Kurt Rockenbach, Chair
Roll Call by Kurt Rockenbach, Chair
Quorum not present
Present:
Kurt Rockenbach, Chair
Don Fanelli, Secretary
Absent:
Andy Griffiths
Joe Roth III
William LeDent, Vice Chair
Kym Collins, Treasurer
Staff Present:
Kathy Tuell, President & CEO
Dave Bley, Chief Financial Officer
Janey Miller, Chief Development Officer
Bill Mann, Chief Operating Officer
Staff Absent
Patti Owens, Administrative Assistant
Ron McMahon, Quality Assurance Director
Guests:
Marina Kay Wiatt, applicant for student representative
Jay Rourke, applicant for Board of Trustee
Voting: Quorum was not present. There will be an email vote for approval of consent agenda and acceptance of new members. There was an email vote for the following items. They were passed.
Approval of Consent Agenda (Minutes, Financials, Agenda)
Approval of Marina Kay Wiatt as student representative
Approval of Jay Rourke as Board of Trustees
New Business:
Kurt Rockenbach welcomed new members Marina Kay Wiatt and Jay Rourke. Marina Kay is a freshman at Marathon High School. Jay is a member of the Upper Keys and Ocean Reef communities and recently completed a marathon from Key West to Ocean Reef as a fundraiser for the agency.
HSAB:
Kathy gave an update on the HSAB meeting that was held May 21st in Key West. We asked for an increase of $2,000 this year and we were cut $1,500, leaving an anticipated funding amount of $146,500 yet to be approved by the Board of County Commissioners. Kathy thanked Bill Mann and Dave Bley for their budget and proposal preparation work and Bill’s presentation to the HSAB.
Americorps:
FKCS has partnered with the Southeastern Network of Youth & Family Services in a program called SENCorps. The Southeastern Network, through its work with the AmeriCorps national office, supports a contracted number of volunteers throughout the Southeastern United States in selected member organizations. FKCS has received two full-time (900-hour) positions and one part time (300-hour) position. These volunteers must provide direct services (always under the direction of full-time staff), or they may represent the FKCS/SenCorps partnership to the community. The volunteers may not be used in place of a full time employee. FKCS must recruit the participants, who are then approved by both the Southeastern Network and AmeriCorps. The volunteers receive financial “credit” towards their higher education costs. There is no direct remuneration for the volunteers. Upon fulfillment of their commitment, Americorps pays the educational institution or the holder of the student loan. The volunteers can be used in either of our federally-funded programs – Project Lighthouse Street Outreach Program or the Shelter in Tavernier.
Executive Council Self Assessment:
As a part of its governance responsibilities, the Executive Council as a whole, and members individually, must annually complete an evaluation of its own progress as a governing body. Kurt Rockenbach stated that he will contact the board about doing the self assessment. Kathy will provide the assessment materials to Kurt and he will distribute them. The materials used are from the national BoardSource organization. There are three pieces to the assessment: an individual assessment, a numerical assessment of the work of the council as a whole, and a narrative assessment of the work of the council as a whole. The individual assessment does not need to be returned to the CEO, but should be given thoughtful consideration by each member.
Employment Update:
Kathy Tuell announced that Kelli Brower, Director of Community Relations, has resigned. Kathy also stated that we will determine what steps to take to replace her duties. The next big items on the agenda are the Mayor’s Ball and the Annual Report. Kurt asked Kathy to draft a letter of appreciation to Kelli.
Jeff Mitchell resigned as Residential Program Coordinator in Tavernier. Jeff has been commuting from Pembroke Pines for the past two years, and has taken a position closer to home. We wish him well.
Loriann Collepardi has been promoted from Residential Counselor to Residential Program Coordinator.
David Mont, M.S.W., has been hired as the Residential Counselor.
Contract Benchmarks:
Kathy reviewed the contract benchmarks. See additional handout. Kathy stated that we are doing the best we have ever done, and better than many of the Florida Network agencies around the state. Meeting the contractually defined requirements and benchmarks strengthens our ability to retain funding, particularly in a difficult funding environment.
Development Update:
Kathy and Janey explained the education initiative to the new board members. This also served as a review for current board members. Kurt and Don spoke for the Council to assure the management team that the Council is committed to the project.
Janey explained that the Eckerd funding was not a “given” but with the board commitment, we will seek funding from many sources to make the initiative happen.
Janey also distributed a copy of the Development Plan, the Capital Project Plan and an updated copy of the Education Initiative Executive Summary.
Community Relations Update:
Kathy distributed the final report from Kelli Brower. Please see handout.
The meeting adjourned at 7:12pm
.
Respectfully Submitted,
Patti Owens, Administrative Assistant
Approved by Don Fanelli, Secretary