CUES Application Package

Updated: January 2018

Call for Proposals– CUES Implementation Fund

Completed Application Packages are due before midnight on February 1st 2018.

The CUES Implementation Fund activates community-engaged projects through knowledge mobilization, translation, and exchange. You can use the fund to create and distribute materials, apply research at the community level, convene a public forum, or propose an innovative implementation idea that responds to a community’s needs.

CUES funds are intended to support projects that align with principles of community engagementthrough commitments to reciprocity, flexibility and openness, transparency and a respect for difference.

CUES funding will be awarded based onthird party review toassess how well proposals demonstrate implementation planning, community benefit, and implementation partnership (see the CUES Implementation Fund application guide for more information).

Excellent CUES ImplementationFund proposals will:

-Provide a clear plan for applying the results, findings, or recommendations from a previous collaborative project or program;

-Lay out a clear plan for working with communities who will be affected by implementation that is responsive to proven community needs and priorities; and,

-Identify partners needed to carry out implementation, including any new partners, with evidence of early engagement and a clear plan for future partnership and collaboration.

If you have any questions about CUES eligibility requirements and proposal development, please contact Ryan Brown, UBC Community Engagement ().

Guidelines

CUES Implementation Funds have a maximum value of $30,000, and a minimum of $15,000. All funds must be released to a community partner by no later than March 31, 2018.

CUES projects are limited to a maximum project period of one year. Approved projects must be completed with all costs accounted for by March 31, 2019.

Eligibility and reporting requirements are outlined in the CUES Implementation Fund application guide. If you have any questions about CUES requirements and proposal development, please contact Ryan Brown, UBC Community Engagement.

Application Submission Requirements

CUES Implementation Fund applications require the completion of four documents (see below):

-CUES Implementation Fund Application Form

-Appendix A: CUES Fund Project Evaluation Form

-Appendix B: CUES Fund Budget Form

-Appendix C: CUES Fund Statement of Partnership

Completed applications, with all required signatures and supporting documentation, must be submitted as a PDF or DOC. Please submit your applicationby email to UBC Community Engagement (), with the following subject line:

CUES Implementationmm-dd-yyyy – ‘Project Name’

Example: CUES Implementation02-01-2018 – ‘Mobilizing Knowledge for Community’

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CUES Application Package

Updated: January 2018

Community-University Engagement Support – ImplementationFund Application Form

NAME OF PROPOSAL
TIMEFRAME FOR PROPOSED WORK (MM/DD/YYYY) / Start date: End date:
RECOMMENDED INTERIM MEETING DATE
(at about the half way point of the project period) / Date:
AMOUNT OF FUNDING REQUESTED
(min $15,000 to max $30,000)
PRINCIPAL COMMUNITY APPLICANT / Community Partner Organization:
Main Contact (Name, Title):
Phone:
Email:
PRINCIPAL UBC APPLICANT / Faculty/Office:
Main Contact (Name, Title):
Phone:
Email:
PLEASE LIST ANY ADDITIONAL PARTNERS
Describe yourproposal
What is the previous collaborative project or program that you worked on? How are you applying results, findings, or recommendations from this project or program? What are the community needs and priorities that the implementation is responding to? How will you work with communities who are impacted by the project? Who are the partners needed to successfully carry out your implementation project and how will they be involved? (Please provide your response below in 600 words or less):

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CUES Application Package

Updated: January 2018

Is the work proposed here part of a research program or project that has been submitted to an ethics review board?

Yes – Submitted and approved No – Not submitted

Does not apply

Yes- Submitted and under review Yes – Submitted and denied

CUES Implementation Fund Review Confirmation and Declaration (Signature or Electronic Signature Required)

This application includes:

CUES Implementation Fund Application Form

Appendix A: CUES Fund Project Evaluation Form

Appendix B: CUES Fund Budget Form

Appendix C: Statement of Partnership

I certify that the information given on this application is true, correct and complete in every respect and if awarded the fund, I agree to abide by the established terms and conditions (See Appendix D).

As the Community signatory to this CUES implementation fund application, I can confirm that I have read and reviewed this proposal.

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CUES Application Package

Updated: January 2018

Name of Community Applicant / Signature of Community Applicant / Date

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CUES Application Package

Updated: January 2018

As the UBC signatory to this CUES implementation fund application, I can confirm that I have read and reviewed this proposal.

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CUES Application Package

Updated: January 2018

Name of UBC Applicant / Signature of UBC Applicant / Date

Please submit this completed application form, with all required appendices and documentation, by email to with the following subject line:

CUES Implementationmm-dd-yyyy – ‘Project Name’

Any questions? Email or call Ryan Brown at 604-827-1770 or .

Appendix A: CUES Fund – Project Evaluation Form

CUES funding recipients will be asked to provide feedback on the outcomes and changes that result from their work. Please identify using the table below the activities that you are proposing and expected outcomes, as well as the changes you hope to see as results from your work.

Examples are provided; please remove sample text before completing the project evaluation table.

Proposal Name:
List of Proposed Activities / Expected Outcomes
Example: Community and UBC partners arrange a workshop to discuss and co-develop a community-level program based on findings and recommendation from a previous collaborative project / Example: Based on recommendations from a community-engaged project, community and university partners implement a community-level program accessed by off-campus community members

What do you expect will change at the community-level as a result of this proposed work?

Example: The co-designed program ensures additional resources are available for the community and has promoted positive changes in areas that were identified as key community needs or priorities

Appendix B: CUES Fund – Budget Form

Please identify using the table below all costs for your proposed project, as well as the activities that will be supported. Add/remove additional rows to the table as needed. For a list of eligible expenses, please review the relevant CUES application guide.

An example budget item is provided; please remove this sample text before completing the budget table.

Proposal Name:
Community Partner(s):
UBC Partner(s):
Planned Expense Item / Projected Cost ($) / Costs Breakdown ($) / Key Activities Supported
Example:
Facility/space rental / $500.00 / $300 – Rental of Community Hall
$200 – Chairs and tables / Community Gathering
Total

Appendix C: CUES Fund – Statement of Partnership

CUES funds support mutually beneficial, ethical partnerships between community and university partners. We want to understand the current relationship or partnership that is in place andthe intentions of both community and university applicants with respect to the proposed project.

Please fill out the table below. Example responses are provided; remove sample text before completing the table.

Community Partner / University Partner
What is your interest in working together? How will you benefit from theproposal and partnership? / We need someone with the time and ability to implement findings from a previous collaborative project on the root causes affecting our service users. / We need connections with community partners to properly implement the recommendations from a previous collaborative project.
How will you be active in the proposed work? What is your anticipated role? / We will host meetings at our site. We will bring together stakeholders and send out invites. We will help define the questions we want answered. / We will be active partners working with community to translate research findings and recommendations into key activities and materials.
What resources are required to support your involvement? / The meeting space we will use would otherwise be used for our organization’s core programming. We need funds to off-set lost revenue from that programming. / We need community partners who are able to work with UBC faculty and students and who can provide access to impacted community members and organizations
Strengths/knowledge brought to partnership / We have a huge network of community experts and partners. We can easily pull people together and get this issue traction in the professional community. / We will provide academic knowledge and a familiarity with academic structures and resources to support the implementation work.
Have you worked together before? If so, for how long and on what projects?
Have you formalized your community-university partnership?
If yes, please attach evidence of community-university partnership to your application.

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CUES Application Package

Updated: January 2018

Appendix D: CUES Fund – Terms of Reference

Objectives and Timeline

Based on the submitted Proposal, it is understood that funds will be disbursed by UBC Community Engagement to a community partner as a lump sum by no later than March 31, 2018. All CUES funds are to be utilized by recipients by no later than March 31, 2019.

Financial Guidelines

Funds will be dispersed as a sponsorship to support this initiative. Recipientswill provide an invoice to UBC Community Engagement (CE).Invoices must be received by UBC Community Engagement by no later than March 5, 2018 to be eligible for funding.

Please ensure that your organization’s BN number, GST number, or Tax Exemption Number is provided on the invoice form.

Funding Deliverables

-Interim Meeting: you must suggest a recommended date for an interim meeting in your original CUES application (above).

-Promotional Materials and Events: where appropriate, please provide acknowledgment of UBC at events or on promotional materials and invite UBC Community Engagement staff to attend events.

-Final Project Feedback Form: At the end of the project, please submit your completed Final Project Feedback form. Your project feedback form must be submitted by email UBC Community Engaegment within 3 months of project end date. Alternative options can be considered; please contact UBC Community Engagement to discuss these kinds of arrangements.

Promotion and Sharing

UBC Community Engagement would like to promote and share the good news about your work. We may use your final project feedback and information from our interim meeting to share the story of your project through UBC communications channels and an end of year CUES gathering. Please provide us with any updates as your work proceeds.

Use of Funds

If substantial changes to your project are needed, please contact UBC Community Engagement as soon as possible.

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