CACS, Inc. HEAD START AND EARLY CHILDHOOD PROGRAMS

MONTHLY PROGRESS REPORT

Grant Period: August 1, 2013 – July 31, 2014

Reporting Period: June2014

ADMINISTRATION

  • Grants In Process:

Grant / Purpose / Amount
First Book / Children’s books / $ 10,000
PBS Kids / Children’s books / $ 5,000
Head Start / Program operation and training / $10,738,333
Early Head Start / Program operation and training / $ 1,921,454
  • Current Manager and Component Activities:
  • Identifying potential partners for the EHS – Child Care Partnership grant and developing the grant proposal.
  • Preparing for 2014-2015 program year.
  • Areas of Concern:
  • Maple Hill telephone system needs to be replaced. The current system is affecting the internet and alarm system.
  • Our bus fleet is very old. We received approval from the Regional Office to scrap several buses that are no longer serviceable. 29 out of 34 buses were tagged during inspection and will need to be repaired before they can be used to transport children. We hope to purchase a few used buses in the fall.

FAMILY PARTNERSHIPS

Head Start/GSRP / EHS/MIECHV
  • Funded Enrollment
/ Head Start – 1,355 (Children)
GSRP – 435 (Slots) / EHS – 152
MIECHV – 24
  • Child Allocation by County
/ HS / HS/GSRP Blend / GSRP / EHS / MIECHV
Clinton / 81 / 24 / 8
Eaton / 118 / 52 / 2
Ingham / 795 / 99 / 122 / 120 / 24
Shiawassee / 186 / - / 19 / 32
Total Children / 1,506 / 176
  • Enrollment Data (reflects all funding sources above)
/ Head Start / Early Head Start / Preg Moms
ºChildren served to date (as of 12/1/13) / 1,620 / 236 / 9
ºWaiting list (requirements met/waiting for opening) / 86 / 12
ºOh hold (requirements not met) / 28 / 3
Total children enrolled / 1,734 / 251
ºChildren currently active / 113 / 166
ºOver income (up to 10% of HS funded enrollment) / 75 / 3
  • Applications Available
/ Head Start
3-yr old / 4-yr old
Classrooms - Income Eligible / 339 / 87
- Over Income / 6 / 9
  • Average Daily Attendance
/ Head Start / Head Start Subsidized / Early Head Start / Early Head Start Subsidized
84.51% / 83.57% / 92.44% / 88.24%
  • Family Support Services
/ Head Start / Early Head Start
Total number of families / 1,545 / 202
  • Receiving family services
/ 1,402 / 189
  • Homeless children
/ 174 / 27
  • Acquired housing
/ 35 / 2
  • Parents enrolled in GED
/ 54 / 10
  • Completed GED
/ 7 / 2
  • Parents enrolled in ESL classes
/ 42 / 4
  • Areas of Achievement/Concern

2014-15 Enrollment: EHS - 101
HS – 1018 Applications: 3 yr old Eligible: 392 Over Income: 6
4 yr old Eligible: 212 Over Income: 9

EDUCATION:

  • Classroom Concerns:

oNone – only three rooms open at this time.

  • Current Manager and Component Activities:

oCollaborating with ISD on GSRP planning for 2014-2015.

oPractice Based Coaching Conference Call.

  • Areas of Achievement:

oChosen for Practice Based Coaching LeadershipAcademy in July. Only two teams per state were chosen from Region V. Twelve teams were chosen from thirty applications.

  • Areas of Concern:
  • Staffing and space for 2014-2015.

HEALTH:

Current Manager and Component Activities:

  • Attended the annual Michigan Oral Health Coalition Conference and was able to bring back many ideas for oral health education (materials & displays).

  • Beginning to revise health procedures.

Areas of Achievement/Concern:

  • Working with Dr. Carlson on the possibility of piloting Family Advocates doing DECA data entry.

HEALTH NUTRITION:

Overweight286

Underweight 40

Short for Age 133

Meals Served

2013-2014 / Breakfast / Lunch / Snack / Supper
August / 1,425 / 1,646 / 1,280 / -
September / 5,278 / 8,364 / 5,269 / 3
October / 12,799 / 20,237 / 12,433 / 6
November / 9,735 / 15,317 / 9,514 / 2
December / 7,844 / 12,378 / 7,789 / 3
January / 7,551 / 11,869 / 7,615 / -
February / 10,096 / 15,525 / 9,769 / 1
March / 11,179 / 17,791 / 11,505 / -
April / 11,397 / 17,743 / 11,219 / -
May / 4,992 / 7,290 / 4,842 / 2
June / 1,389 / 1,602 / 1,369 / -
  • Health – Statistics

Head Start / Physical Health Statistics
Total Children / Children w/ Health Plans / Comprehensive Screenings / Medical treatment needed / Immunizations
2013 / # / # / % / Need / Done / % / # / %
September / 1,386 / 57 / 615 / 45% / 42 / 9 / 22% / 1,234 / 89%
October / 1,441 / 72 / 1,024 / 71% / 271 / 57 / 21% / 1,372 / 95%
November / 1,491 / 81 / 952 / 64% / 187 / 86 / 46% / 1,452 / 97%
December / 1,532 / 84 / 1,042 / 68% / 210 / 116 / 56% / 1,471 / 96%
2014
January / 1,555 / 86 / 1,118 / 72% / 229 / 145 / 64% / 1,497 / 97%
February / 1,593 / 90 / 1,272 / 80% / 262 / 197 / 75% / 1,567 / 99%
March / 1,612 / 93 / 1,357 / 85% / 288 / 262 / 91% / 1,582 / 98%
April / 1,614 / 94 / 1,429 / 89% / 306 / 284 / 93% / 1,585 / 98%
May / 1,616 / 94 / 1,436 / 89% / 306 / 284 / 93% / 1,586 / 99%
June / 1,620 / 94 / 1,441 / 89% / 310 / 287 / 93% / 1,591 / 99%
Head Start / Dental Statistics / Screenings Completed
Dentals Complete / Treatment Needed / Treatment Complete / ASQ / DECA
Complete / Complete
2013 / # / % / # / % / # / % / # / % / # / %
September / 540 / 39% / 172 / 32% / 107 / 63% / 1,062 / 77% / 1,178 / 85%
October / 824 / 57% / 244 / 30% / 168 / 69% / 1,407 / 98% / 1,423 / 99%
November / 1,028 / 69% / 327 / 32% / 217 / 66% / 1,430 / 96% / 1,450 / 97%
December / 1,092 / 72% / 353 / 33% / 247 / 70% / 1,481 / 97%
2014
January / 1,139 / 74% / 370 / 33% / 272 / 74% / 1,478 / 95% / 1,503 / 97%
February / 1,276 / 81% / 425 / 34% / 309 / 73% / 1.517 / 96% / 1.545 / 97%
March / 1,334 / 83% / 446 / 34% / 328 / 74% / 1,546 / 96% / 1,563 / 97%
April / 1,431 / 89% / 492 / 30% / 389 / 79% / 1,555 / 96% / 1,566 / 97%
May / 1,437 / 89% / 495 / 35% / 427 / 87% / 1,573 / 98% / 1,591 / 99%
June / 1,453 / 89% / 499 / 31% / 431 / 87% / 1,573 / 97% / 1,592 / 99%
Early Head Start / Physical Health Statistics
Physicals and screenings are for children only. Dental statistics include pregnant moms.
Children (Preg moms) / Children w/ Health Plans / Comprehensive Screenings / Medical treatment needed / Immunizations
2013 / # / # / % / Need / Done / % / # / %
September / 164 / 4 / 149 / 91% / 2 / - / - / 157 / 96%
October / 179 / 4 / 167 / 93% / 3 / - / - / 171 / 96%
November / 186 (8) / 4 / 152 / 82% / 3 / - / - / 179 / 96%
December / 191(8) / 4 / 162 / 85% / 14 / 4 / 29% / 181 / 95%
2014
January / 194 (8) / 4 / 168 / 87% / 3 / 2 / 67% / 184 / 95%
February / 209 / 5 / 168 / 81% / 3 / 2 / 67% / 194 / 93%
March / 210 / 5 / 168 / 80% / 3 / 2 / 67% / 201 / 96%
April / 217 / 5 / 179 / 82% / 4 / 2 / 50% / 208 / 96%
May / 220 / 5 / 183 / 84% / 4 / 2 / 50% / 212 / 97%
June / 228 / 5 / 203 / 89% / 7 / 3 / 43% / 220 / 97%
EHS / Dental Statistics / Screenings Complete
Dentals Complete / Treatment needed / Treatment Complete / ASQ / DECA
2013 / # / % / # / % / # / % / # / % / # / %
September / 103 / 66% / 3 / 3% / 3 / 100% / 155 / 95%
October / 144 / 80% / 10 / 7% / 3 / 30% / 166 / 93% / 175 / 89%
November / 154 / 79% / 12 / 8% / 4 / 33% / 172 / 92% / 179 / 96%
December / 159 / 84% / 14 / 9% / 4 / 29% / 183 / 96%
2014
January / 165 / 85% / 15 / 9% / 6 / 40% / 183 / 94% / 183 / 94%
February / 172 / 83% / 16 / 10% / 7 / 44% / 191 / 92% / 186 / 89%
March / 179 / 85% / 3 / 2% / 2 / 67% / 194 / 92% / 199 / 95%
April / 196 / 90% / 19 / 9% / 11 / 58% / 206 / 95% / 209 / 96%
May / 201 / 92% / 20 / 10% / 14 / 70% / 209 / 95% / 213 / 97%
June / 206 / 91% / 22 / 10% / 16 / 73% / 217 / 95% / 220 / 97%

EARLY HEAD START:

Applications Available

Classroom / Pregnant Women / Infant / 1 yr / 2 yr
Income Eligible Apps / 1 / 46 / 82 / 130
Over Income Apps / 0 / 4 / 9 / 22

Applications Available

Home Based / Pregnant Women / Infant / 1 yr / 2 yr
Income Eligible Apps / 3 / 32 / 9 / 30
Over Income Apps / 0 / 0 / 2 / 0
  • Attendance:

Socializations Completed / 2
  • Current Manager and Component Activities:

Monitoring enrollment, attendance, and health requirements.

COMMUNITY RESOURCES:

  • Professional Development/Trainings:
  • Manager completed online Head Start Governing Body and Tribal Council Certification.
  • Manager was trained on the responsibilities of Program Governance.
  • Current Manager and Component Activities:
  • Preparing for 2014-2015 school year, planning workshops and meeting with potential trainers.
  • Trained 5 parents in the Read Up! Program.
  • Helping staff with completing CDA’s (2 teacher Assistant completed in the month of June).
  • Working with the Men Warehouse on suits for men 2014.
  • Areas of Achievement:
  • Received 900 age appropriate books to complete the Read Up! Program from the Children’s Reading Foundation.
  • Received a phone call from The Children’s Reading Foundation to increase our service number to 200 families for the Ready for Kindergarten Program

FAMILY LITERACY

  • Book Distribution/Parent Attendance

Family Fun Nights / RIF / First Book / FamilyServiceCenter / Other
2013/2014 / Books / Attendance / Books / Adults / Books / Books
August / 32
September / 1,615
(Open House)
October / 1,525 / 523 / 126
November / 735 / 1,292 / 1,615 / 320
December / 1,445 / 308
January 2014 / 537 / 975 / 1,686 / 627 Children/Sharon R
February / 1,467 / 336 / 128
March / 602 / 1,110
April / 1,686
May / 1,686
June
Total Children’s Books Distributed: 15,832
Total LINKS Participation: 1,155

PROGRAM GOVERNANCE

Parent Meeting / Parents as Leaders (PAL) / Policy Council
2013/2014 / Current / YTD / Current / YTD / Parents / Comm. Reps.
Sept 2013-April 2014 / 23%
8% / No Mtg / Percentage 33% / 6 / 3
  • Current Manager and Component Activities:
  • Trained Community Resource Manager on Program Governance job responsibilities:

TRANSPORTATION

  • Additional Transportation Services Provided:

oTransported Head Start & Early Head Start classrooms on field trips.

  • Current Managers & Component Activities:

oMechanic has made arrangements for some of our buses (6 buses & 2 support vehicles) to be scrapped.

  • Areas of Achievement/Concern:
  • State Police inspection of our bus fleet resulted in many red/yellow tagged buses. Some of the problems were bus bodies, fuel cages with rust, and seat backs needing replacement.

June 2014 Progress Report – Page 1