Cabot Parks and Recreation Commission Regular Meeting

City Annex, 6:30p.m., February 19, 2013

I.  Roll call

Maggie Cope, Dawn Beckley, Jamie Oitker, Ken Kincade, Eric Park, John C. Thompson

Guests: Mayor Cypert, Jim Taylor, Ann Gilliam, Eddie Cook, Ed Long, Rick Prentice, Angie Jones

II.  Call to order

Maggie Cope called the meeting to order at 6:30pm. Minutes for the meetings held on January 15, 2013, January 23, 2013, and January 30, 2013 were presented; KEN KINCADE MOTIONED TO ACCEPT MINUTES AS PRESENTED, JOHN C. THOMPSON SECOND, ALL VOTED AYE.

III.  January Financials

A&P approved all projects submitted in the amount of $230,000.00 to include flag football (storage shed, 12 picnic tables, one scoreboard, 2 sets of bleachers, 15 trash cans), new restrooms and concession at Dakota Hawkins Football Complex, drainage on soccer fields.

Administrative revenue for the month $30,293.00 down $9,531.00

Millage was down $11,376.00

Program revenue $79,968.00 up $7,323 (Pepsi rebate on one month early.)

Payroll $42,276.00 under budget $4,723

Total expenses: $59,839.00 under budget $1,366.00

Net income for January $8,145.00

Bids for the BMX restrooms were discussed. Browning Construction was awarded the bid in the amount of $26,000.00. KEN KINCADE MOTIONED TO ACCEPT THE FINANCIALS AS PRESENTED, SECOND BY JOHN C. THOMPSON, ALL VOTED AYE.

IV.  Programs

BMX Association presented financials. Flag Football Association has filed for EIN and is currently conducting registration. Tackle football has turned in paper work for taxes. Basketball will complete their season next Tuesday.

V.  Loan for Community Center Repairs

KEN KINCADE MOTIONED THAT THE COMMISSION REQUEST FOR A RESOLUTION FROM THE CABOT CITY COUNCIL TO OBTAIN A BANK LOAN IN THE AMOUNT NOT TO EXCEED $300,000.00 WITH UP TO A FIVE YEAR TERM TO ASSIST WITH THE COMMUNITY CENTER REPAIRS AND REQUEST THAT THEY ACCEPT A PROPOSAL FROM THE BANK OF THE OZARKS, JAMIE OITKER SECOND, JOHN C. THOMPSON OBSTAINED, ALL OTHERS VOTED AYE.

VI.  Property for Park Projects

The commission discussed possible locations for building the ball fields and pool. KEN KINCADE MOTIONED TO TABLE OF LOCATIONS UNTIL ETC CAN GET COST ESTIMENTS FROM A TRAFFIC ENGINEER ON ALL FOUR PROPERTIES (LONOKE REGIONAL PARK, 97 ACRES NEXT TO REGIONAL PARK, SOUTH FIRST STREET, AND BIBBS PROPERTY) SECOND BY BECKLEY, ALL VOTED AYE. Maggie Cope gave an update of the bond committee. The committee met on the last two Saturdays and will meet again next Saturday. Voter registration forms and pamphlets were given to the commission to distribute. A town hall meeting will be held at the community center on Tuesday, February 26th. A special park commission meeting will be held before the town hall meeting at 6:00pm on February 26th.

VII.  General Director Position

The commission will choose the top five (5) candidates to interview beginning March 4, 2013. Maggie Cope read a resignation letter from Joe Ferguson. His last day will be March 5, 2012.

MOTION TO ADJOURN AT 7:51 PM

CERTIFICATE

We, the undersigned Chairman and the General Director do hereby certify the foregoing to be true and accurate record of the proceedings of the regular meeting of the Parks and Recreation Commission on February 19, 2013.

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Maggie Cope Joe Ferguson

Recreation Commission Co-Chairman Interim General Director