BYLAWS OF THE UNIVERSITY OF NORTH TEXAS

NATIONAL PAN-HELLENIC COUNCIL

ARTICLE I - MEMBERSHIP

SECTION 1:Each member organization must operate in accordance with the constitution, bylaws, and policies of the National Pan-Hellenic Council (NPHC)

SECTION 2:Participation in NPHC and its member organizations shall be free of discrimination based on race, color, national origin, sexual orientation, religion, age, or disability.

SECTION 3:Member requirements

All member organizations must:

  1. Maintain a minimum of three members (unless approved by NPHC Advisor)
  2. Secure a full-time faculty/staff advisor
  3. Maintain registration with Student Activities and Organizations
  4. Pay semester dues of $60.00 (twice yearly)
  5. Attend all NPHC meetings
  6. Comply with all university and NPHC rules and regulations, policies and procedures
  7. Comply with all national requirements and polices
  8. Maintain at least a 2.5 cumulative grade point average

SECTION 4:Each member organization shall be entitled to one (1) vote.

  1. A maximum of two (2) alternate delegates may be identified
  2. 2 delegates must be present at all regular meetings; unless, the chapter has less than 5 members, at which time one (1) delegate minimum will be required.
  3. The voting delegate and alternate delegates must be submitted in writing to the Secretary by the first meeting of the year
  4. Each voting delegate must maintain a minimum of 2.5 cumulative GPA and be active within his or her member organization
  5. The chapter voting delegate may not be a member of the NPHC executive board

ARTICLE II – MEETINGS

SECTION 1:The Council shall meet bi-weekly during fall and spring semesters

SECTION 2:The Executive Board shall meet bi-weekly during fall and spring semesters.

SECTION 3:The Executive Board, upon majority may call special meetings of the council

SECTION 4:All NPHC meetings must be held on campus.

ARTICLE III – ELECTIONS

SECTION 1:Elections shall be held in April each year. The new officers shall assume office at the end of the last regular meeting of the semester.

SECTION 2:The officers shall be elected by a majority vote. Balloting shall be by secret ballot.

SECTION 3:in the case of a tie, the winner will be determined by a majority vote of the executive board.

ARTICLE IV – QUALIFICATION OF OFFICERS

SECTION 1:To be eligible for office, a candidate must be an active member of a recognized fraternity or sorority and that organization must be a full member of the NPHC.

SECTION 2:In order for an individual to hold an office in the NPHC, the individual must be in good standing with both the NPHC and their National organization for at least one long semester; wherein the chapter fails to meet the required 2.5 GPA requirement as long as the individual meets the said requirements he or she may still be in good standing.

  1. A candidate cannot be elected the same semester they were initiated.

SECTION 3:Each candidate for office must have a minimum semester grade point average of 2.5 and a cumulative grade point average of 2.5.

ARTICLE V – EXECUTIVE OFFICERS AND DUTIES

SECTION 1:The elected officers of the Council shall be: President, Vice President, Secretary, Treasurer, and Special Events Director (one male, one female).

SECTION 2:Duties and powers of President:

  1. Serve as the Chief Executive of the Council.
  2. Be the official representative of the UNT Council.
  3. Preside at all meetings of the Executive Committee and the Council.
  4. Appoint committees and committee chairs and serve as Executive Officio member of all committees.
  5. Authorize the disbursement of Council funds and to sign checks whenever necessary.
  6. Ensure that the UNT Council operates in accordance with the Constitution and Handbook of the National Pan-Hellenic Council, Inc. and University Policy and Procedures.
  7. Attend all meetings of the Council and Executive Board.

SECTION 3:Duties and powers of Executive Vice President:

  1. Assume all duties in the absence of the President.
  2. Exercise coordination supervision over the activities of the UNT Council committees and to hold at least two joint meetings each semester, of all committee chairpersons for the purpose of clarification of the activities each committee will be pursing with report to the UNT Council.
  3. Assume committee responsibilities as designated by the President.
  4. Attend all meetings of the Council and Executive Board.

SECTION 4:Duties and powers of Secretary:

  1. Record the proceedings of the Council and keep record of all documents of the Council.
  2. Prepare minutes of each Council meeting for biweekly distribution.
  3. Maintain a roster of all Executive Officers and Representatives.
  4. Take attendance at all meetings, and perform other secretarial duties as assigned by the President.
  5. Issue all necessary correspondence on behalf of the Council.
  6. Read and announce Council correspondence at general meetings.
  7. Coordinate and compile NPHC joint calendar and immediately notify the Council of any conflicts in tentative calendars of the member chapters (i.e. Programs).
  8. Keeping records of NPHC activities in the form of a scrapbook.
  9. Attend all meetings of the Council and Executive Board.

SECTION 5:Duties and powers of Treasurer:

  1. Collect all dues and other revenues of the UNT Council.
  2. Maintain a cash receipt journal of all income received, the sources, as shown in a duplicate receipt book.
  3. Prepare in cooperation with the President, applications for University funding through Student Services Fees and other University departments.
  4. Serve as the primary signature authority on all Council checks.
  5. Coordinate fundraising efforts
  6. Perform other financial duties as assigned by the President.
  7. Attend all meetings of the Council and Executive Board.

SECTION 6:Duties of the Special Events Directors:

  1. Coordinate and encourage all social and service activities of the Council.
  2. Serve on university committees where appropriate.
  3. Work with Director of Public Relations to coordinate public relations and marketing efforts
  4. Attend all meetings of the Council and Executive Board.

ARTICLE VII – COMMITTEE CHAIRMEN AND DUTIES

SECTION 1:Duties of the Parliamentarian:

  1. Advise on all questions of parliamentary procedure upon request by the President.
  2. Conduct at least one workshop with instruction on proper parliamentary procedures according to the most recent edition of Robert’s Rules of Order.
  3. Maintain Decorum and order at all meetings.
  4. Certify all chapters voting eligibility based on current attendance financial status.

SECTION 2:Duties of the Council Liaison:

  1. Serve as the NPHC liaison to other Greek councils (IFC, MGC, and Panhellenic).
  2. Maintain and encourage communication between NPHC and other Greek Councils by: tracking all functions, encouraging cross-Council programming, and coordinating NPHC’s Participation in all Greek-wide events.

SECTION 3:Duties of the Community Service Chair:

  1. Coordinate and/or oversee all social and professional activities of the Council
  2. Update the Council on all chapter community service efforts.

SECTION 4: Director of Public Relations

  1. Will coordinate public relations and marketing efforts, working closely with special events, community service, and other committees as assigned to effectively promote NPHC programs and events

ARTICLE VIII – REMOVAL OF OFFICERS

  1. The failure to perform officer duties as defined in Article V and Article VII of the Bylaws shall constitute grounds for impeachment.
  2. Officers shall be removed by three-fourths (3/4) vote at a meeting of the NPHC, provided quorum is present.
  3. A motion for impeachment must be made a minimum of one (1) meeting before a vote is taken.

ARTICLE IX – SCHEDULING OF EVENTS

SECTION 1:Each organization must submit a calendar of events for the semester to the NPHC Secretary.

  1. Calendars must be submitted to the designated location.
  2. Calendars for the spring semester must be submitted on the designated date, but before the final meeting of the fallsemester.
  3. Calendars for the fall semester must be submitted by the date designated by the executive board
  4. Calendar dates will be assigned in the manner determined by the NPHC body and in accordance with all regulations established therein (i.e. the use of a Merit-Based System)
  5. Any subsequent changes must be submitted within one week prior to the event, or a fine will be assessed.
  6. If scheduling conflicts arise, it should be handled between the respective chapters before being brought to the exec board.
  7. Any compromises that are made between the chapters need to be in submitted writing and signed by the chapter presidents, NPHC president, and Advisor
  8. Failure to comply will result in the assessment of fines, according to Article XII (Fines).

ARTICLE XI – DISCIPLINE

SECTION 1:The Executive Board shall have the power, by majority vote, to fine, suspend, expel, or to take other appropriate disciplinary action against any council office, representative, or member organization for any activity or conduct which is detrimental or prejudicial to the general University fraternity/ sorority community; or for violation of any provision of this constitution or By-laws. Written notice must be given to the offender setting for the allegations of misconduct. Reasonable opportunity to defend against or refute the charge must be afforded.

SECTION 2:the duties and regulations for judicial hearings are described in the Judicial Policy.

SECTION 3:Fines and Sanctions

  1. If a chapter misses two consecutive meetings, the Executive Board has the right to suspend voting rights and assess a fine. Organizations will be fine forty dollars ($40.00) after the second consecutive meeting missed. Chapters will lose voting andprivileges until fines have been paid and the chapter is present at two consecutive Council meetings.
  2. Chapters that submit calendars late will not have programs placed on the event calendar until all other organization dates have been placed.
  3. Any violations of the calendar regarding changes in programming (Article IX) will result loss of programming privileges until the imposed fine has been paid. Fine structure will be determined yearly by the Executive Board and governing body.
  4. Violating chapters must pay a total of $100 in the form of a check to NPHC for violation. $50 will given to NPHC and $50 will be distributed by NPHC to the violated chapter
  5. Chapters submitting dues late must pay a $10.00 late fee per week, not to exceed $40.00.
  6. Chapters not meeting the cumulative (calculated using semester GPAs of all active members) semester Grade Point Average requirement of 2.5 will lose voting privileges until a 2.5 semester average is achieved

ARTICLE XII – INTAKE PROCESS

SECTION 1:Each organization shall adhere to their National Mandate as a guideline for accepting a candidate(s) for membership.

SECTION 2:The NPHC Council will not tolerate hazing, both mental and/ or physical. Activities considered hazing are defined in the University policy and state law

SECTION 3: All NPHC member organizations must inform the Assistant Dean of Students for Greek Life of the intent to participate in the intake process for spring, summer, and fall semesters.

ARTICLE XIV – AMENDMENTS:

Bylaw amendments may be made by a two-thirds (2/3) vote at any regular meeting. A proposed amendment shall be presented to the member organizations for study at least fourteen (14) days prior to the meeting in which a vote will be taken.

ARTICLE XV – RATIFICATION:

Bylaw amendments shall be ratified by two-thirds (2/3) of the voting members. Amended bylaws shall become effective immediately upon ratification.

Document approved: ______

CONSTITUTION OF

UNIVERSITY OF NORTH TEXAS

NATIONAL PAN-HELLENIC COUNCIL

PREAMBLE

We, the representatives of historically established community service fraternities and sororities, similar in structure and background, recognizing the need for the coordination and cooperation in activities of intercollegiate Greek-letter fraternities and sororities, and recognizing that there are certain areas of action and programming that can best be realized by formal organization, do hereby establish an organization and bind ourselves to abide by the provisions of the following Constitution and Bylaws.

ARTICLE I – NAME

The name of this organization shall be the “National Pan-Hellenic Council, Inc. of the University of North Texas,” hereinafter, referred to as NPHC.

ARTICLE II – PURPOSE

The purpose of this organization shall be:

SECTION 1:To maintain on a high plan Greek life and cooperation between fraternities and sororities

SECTION 2:To stimulate the member organizations and promote projects which will raise the educational, moral, cultural, and social atmosphere of the campus.

SECTION 3:To assist the university administration in attaining its educational and cultural objectives.

ARTICLE III – MEMBERSHIP

SECTION 1:The Council shall be composed of undergraduate chapters of the organizations that comprise the National Pan-Hellenic Council, Inc.: Alpha Kappa Alpha, Alpha Phi Alpha, Delta Sigma Theta, Iota Phi Theta, Kappa Alpha Psi, Omega Psi Phi, Phi Beta Sigma, Sigma Gamma Rho, and Zeta Phi Beta.

SECTION 2:All member organizations must be recognized by the University of North Texas.

ARTICLE IV – ORGANIZATIONAL STRUCTURE:

The NPHC shall consist of the legislative body, executive board, and other committees, as deemed necessary to achieve the purpose of the NPHC.

SECTION 1: Legislative body

  1. Shall consist of two official representatives from each fraternity or sorority; except for organizations with less than 5 active members
  2. Each member organization shall have one (1) vote
  3. A quorum shall consist of two-thirds (2/3) of the legislative body.

SECTION 2:Officers: the officers of the NPHC shall be outlined in the bylaws.

SECTION 3: Executive Board

  1. The Executive Board shall be charged with the responsibility of directing the day to day functions of the NPHC.
  2. The membership in the Executive Board shall be outlined in the bylaws.
  3. The Executive Board may exercise one additional vote in case of a tie.

SECTION 4:Meetings: the NPHC shall meet regularly during the school years as prescribed in the bylaws.

SECTION 5:Advisor: The university advisor to the NPHC shall be the Assistant Dean of Students whose primary responsibility is fraternities and sororities.

ARTICLE V – AMENDMENTS TO THE CONSTITUTION:

This Constitution may be amended by a two-thirds (2/3) vote at any regular meeting. A proposed amendment shall be presented to the member organizations for study at least fourteen (14) days prior to the meeting in which a vote will be taken.

ARTICLE VI – RATIFICATION:

This constitution shall be ratified by two-thirds (2/3) of its voting members. This constitution shall become effective immediately upon its ratification.

Document approved: ______