BUSINESS SERVICES COMMITTEE (BSC)
Meeting Notes
February 21, 2014
1:30 – 3:00 pm
FAC 228D
In attendance: Brad Englert, Steve Kraal, Bob Harkins, Kedra Ishop, Mary Knight, Debra Kress, Renee Wallace, Shelby Stanfield, Kristi Fisher, Kathy Foster
I. BACs Rate – Update (William Green, Bob Harkins)
There are approximately 20,000 building access control alarms on campus. These alarms are on external doors, communications closets, labs, etc. A task force was convened to develop recommendations for how to fund BACS as we reduce the telephony charges with the implementation of VoIP. The task force is recommending that common good funding be used to cover external door and essential building alarms and that units pay for alarms above and beyond that number of alarms. Partial funding will be provided for the removal of excess devices. The new rate is expected to be implemented in September. Lifecycle costs will be included in the rate.
II. Commodity Server Policy – Discussion (Brad Englert)
The compliance committee is requesting enforcement of the commodity server policy. Entailed in the policy is the move of commodity (mainly email and web services) servers to the data center. Pricing incentives have been developed to help facilitate the move.
III. Implementation Partner Vendor Selection – Update (Kathy Foster)
Implementation partner selection will be on our March agenda. Discussions are still underway in sub-committee. Round two involves the design of the technical architecture. If any timeline adjustments are expected, appropriate bodies will be notified.
IV. Administrative Systems Replacement Modernization Project – What’s Next? (Renee Wallace)
The Administrative Systems Modernization Project (ASMP) will be the name for the ERP project. Roles for project leadership are currently being defined and organized. The Implementation Director position has been posted. Thirty applications have been received Four have been selected for interview, so far.
The University is an official design partner with Workday for Student solutions. Student will start in nine months.
VI. Campus Liaison Program (Kathy Foster)
Kathy presented the newly formed campus liaison program. An outline of the program is included in the meeting materials.
Update note on the Business Continuity Task Force (from Shelby Stanfield): The business continuity (non-IT specific equity/resources) Task Force will be convened when the Systems Integrator (SI) is selected. The equity/incentive plan will be aligned with the project team organizational structure included in their methodology.