Burning Hearts Emmaus Official Weekend Schedule

Burning Hearts Emmaus Official Weekend Schedule

Walk to Emmaus

Hanging Rock Campground

Time & Duty Schedule to be used by ALDs, Agape Head & Kitchen Head Only

Team Times & Duties listed in Blue Agape Team Duties listed in Red

Timekeeper – Talk Presentation

Radio – Alert Music for Speaker –

THURSDAY’S SCHEDULE (Arrival)

1:00 P.M. Anyone of team who can arrive early to help set up.

Check Storage Room in Chapel for Supplies

Agape Feast Decorations in Dining Hall (Must be kept out of sight)

Agape Room

Tables to the back of Conference Room

Distribute Radios______

Prepare Communion for Team______

2:00 P.M. Team arrives. Report to Conference Room.

Make up Pilgrim’s Crosses and hang on big Cross ______

Set up Conference Room. (Utilize as much storage as possible) How? ______

Podium, TV, DVD, and Movie. Double check them and que up tape. Who will be

responsible? ______

Be sure that our overhead projector is set up.

Have spare available in storage area.

Set up for Sponsor’s Hour. Where? (Chapel) ______

Communion ______

Crosses ______

Prayer rails ______

Pews______
Set up Conference Room for Send Off. ______

______

Help make up nametags and purple books for Pilgrims & Team. ______

Name Tags, Purple Books, Toe Tags – all Placed in Envelope to Hand Out

THURDSAY’S SCHEDULE (continues)

Find or Make a Poster for ‘My New Friend’ ______

Set up Team Prayer Chapel _____ ______

Set up Agape Room ______

Make up Table boxes and move to back of Conference Room. ______

______

Make up Needs basket for each sleeping area– 8 to 10-soaps, shampoos, toothpastes,

A few toothbrushes, combs, aspirins/Tylenol/Advil, antacids... Include several earplugs. ______

Begin sorting Agape. ______

Move Kitchen Table Agape/Placemats to kitchen. ______

4:30 P.M. Team Meeting. Report to dining hall

5:00 P.M. Dinner for Team

5:30 P.M. Communion Services for Team Members

6:00 P.M. Final preparation for Pilgrims arrival.

6:30 P.M. Agape Team prepares refreshments for Pilgrims’ arrival in Conference

Room.

7:00 P.M. Arrival of Pilgrims

Board Rep. (collect fees) ______

Registration of Pilgrims - Names/Address/Name Tag –

- Bunk Assignment -

- Medicines -

- Toe Tag, Purple Book –

ALL TEAM MEMBERS (Not Asst. Table Leaders--ASSIST PILGRIMS.

Help Pilgrims take their luggage to their rooms. Post their toe tags clearly

Stay with Pilgrims. Do not congregate as a team.

BE JESUS TO THE PILGRIMS.

**72 Hour Prayer Vigil Begins**

7:15 P.M. Begin moving Pilgrims and Team Members to the Conference Room.

7:30 P.M. Call Out LAY DIRECTOR______

Community leaves (Including Kitchen and Agape)

Only pilgrims and Conference room team included

THURSDAY’S SCHEDULE (Continued)

Asst. Lay Dirs. ______and ______

Preside over introductions. Introduce each other as example. (NAME,

FAMILY, HOBBIES AND / OR INTERESTING FACT)

Asst. Lay Dir. ______Introduces Spiritual Director

Spiritual Director introduces other clergy.

Spiritual Director defines his role for the weekend.

Spiritual Director introduces Lay Director.

8:00 P.M. Lay Director’s Talk –

8:15 P.M. Very Short (Bathroom) Break

8:20 P.M. Film: “IN REMEMBRANCE’.

After film: Spiritual Director’s Comments

Lay Director leads prayer.

10:00 P.M. Meditative Song _ Music Team______

Dismissal by Lay Director / Pilgrims go to bed in silence.

10:15 P.M. ALL Team members (except Asst. Table Leaders) set up Conference Room

(No Kitchen) (IN SILENCE)

Set up Tables ______

Place chairs and tie on pads. ______

Break down Sponsors Hour ______

Clean Communion Chalices. ______

Wash Coffee Pots. ______

MOVE CROSSES TO TEAM CHAPEL!! ______

10:30 P.M. Team meeting in conference room (Team Members)

Total Pilgrim List from ______

Final discussion of Table Assignments.

Reminder for Clergy or ALD to replace TL during their during their talk

Table Leaders may pray over their Table

Team to bed – IN SILENCE

FRIDAY’S SCHEDULE

Timekeeper – Talk Presentation –

Radio Alert Music for Speaker – Fill in:

5:50 A.M. ALD in charge of Wake Up & Time All Day: ______

6:00 A.M. ALDs, Agape team, Lay Director, Clergy get up.

Set up Communion in Main Chapel.

6:30 A.M. ALD ______Awakens Team and Pilgrims

Prayer at chapel for team.

7:00 A.M. Bell to assemble in Chapel ______________

Transportation to Chapel for Special Needs. ______

7:15 A.M. ALDs and Agape Team check rooms for stragglers.

Report to Chapel – IN SILENCE

Morning Prayers – Lay Director.

Liturgy of the Word and communion – Spiritual Director

Meditation: PRODIGAL SON – Spiritual Director

Prayers – Lay Director-

SILENCE IS OVER – Go to Breakfast – ALD______Check with Kitchen

Clean up Chapel and Communion Chalices ______

Set up Refreshment Table ______

Make Fresh Coffee ______

7:50 A.M. Transportation to Dining Hall for Special Needs ______

8:00 A.M. Breakfast in Dining Hall

Prayer before and after meal – LAY DIRECTOR-

NEEDS LIST – ALD ______

Short Break – Report to Conference Room.

All talk Agape for the day in Prayer Chapel (List for day)

Talk # 1 _____Priority –______

Talk # 2 _____Prevenient Grace-______

Talk # 3 _____Priesthood- ______

Talk # 4 _____Justifying Grace-______

Talk # 5_ Life of Piety-______

Brief walk through restrooms. Check toilet paper & supplies. ______

Check Kitchen & Refreshments ______

Make Fresh Coffee. ______

FRIDAY’S SCHEDULE (Continued)

8:30 A.M. Speaker-______to Chapel with Prayer Partner

Transportation to Kitchen for Speaker ______

Anyone for Prayer Support? – ______

Talk Agape – ______

8:45 A.M. Transportation to Conference Room for Special Needs ______

8:50 A.M. BELL – Team and Pilgrims in Conference Room.

LAY DIRECTOR TALK-

Table Assignments – Lay Director-

Light Speaker Candle

Introduction of Speaker – Lay Director-

9:15 A.M. Talk #1 PRIORITY ______

(Cross to be taken with speaker for talk.)

Return Cross to Chapel and end with prayer with Support Person(s)

Speakers do not return to tables until poster time is over.

Each person prepares a one-sentence summary.

Discussion of Talk (15 min) – Person opposite Table Leader is the Secretary.

ASSISTANT TABLE LEADER IS FIRST SECRETARY.

9:55 A.M. Spiritual Director or other clergy to Dining Room for Prayer & Communion

with Kitchen & Agape Teams .

Silent Meditation (2 Min)

Summary (5 min.)

Posters (20 min.)

10:30 A.M. Group pictures: ______to take pictures

1st – Total Team & Pilgrims, then by individual Groups.

Group: 1st – Table of Grace, 2nd – Music, 3rd – Tables – 4th

Break – Agape have refreshment table available

10:45 A.M. Speaker ______to Chapel with Prayer Partner(s)

Anyone for Prayer Support? ______

Talk Agape. –______

10:50 A.M. Bell – Return to Conference Room

ALD ______introduce Music Team.

11:00 A.M. Musicians teach “DE COLORES” AND Sing Hallelujah”

Share history behind ‘DeColores’ (Skit?) Advise Pilgrims they are to remain

quiet between singing & introduction of Speaker on all talks.

Rotate Tables –______Music Team______

FRIDAY’S SCHEDULE (Continued)

11:10 A.M. ALD______“With a clean sheet of

paper, etc”. Light candle / Introduction of Speaker

11:15 A.M. Talk #2 PREVENIENT GRACE - ______

Prayer to the Holy Spirit

Silent Meditation (2 min.)

Discussion (15 min.)

Summary (5 min.)

Posters (20 min.)

BREAK – if time allows

12:15 P.M. ALD ______check with kitchen to see if lunch is ready.

BELL to report to the Conference Room ______

12:20 P.M. Transportation to Dining Hall for Special Needs______

12:30 P.M. Lunch

Sing ‘DeColores’ on way to Dining Room.

In charge of Meal Time: ALD ______

MUSIC TEAM teaches grace song for before & after meals

Sing Grace before meal.

ALD ______has Joke Time. (give explanation; Have

Team Members ready to ‘break the ice’)

Sing Prayer of Thanksgiving.

Check Kitchen & Refreshments. ______

Make Fresh Coffee ______

Check Bathrooms ______

1:15 P.M. Break – if time allows

Speaker ______to Chapel with Prayer Partner Fills in at table

Transportation to Conference Room for Special Needs ______

Anyone for Prayer Support? – ______

Talk Agape – ______

1:20 P.M. BELL – Report to Conference Room….

1:30 P.M. Rotate Secretaries ______Music Team______

Musicians lead singing – time permitting

“SING HALLELUJAH”

FRIDAY’S SCHEDULE (Continued)

1:40 P.M. ALD ______“With a Clean Sheet of Paper, etc.”

1:45 P.M. Talk #3 PRIESTHOOD OF ALL BELIEVERS ______

______fills in at the table

(Prayer to the Holy Spirit)

Silent Meditation (2 min.)

Discussion (15 min.)

Summary (5 min.)

Posters (20 min.)

2:30 P.M. Speaker ______to Chapel with Prayer Partners

Anyone for Prayer Support? – ______

Talk Agape. –______

Small Break--

Be sure Community Agape letters and Prayer Vigil are in Conference Room

2:45 P.M. BELL – Report to Conference Room…______.

Rotate Secretaries ______Music Team______

Musicians lead singing – time permitting.

“SING HALLELUJAH”

2:55 P.M. ALD ______“with a clean sheet of paper, etc.”

Light Candle; Introduce Speaker

3:00 P.M. Talk #4 JUSTIFYING GRACE - ______

(Prayer to the Holy Spirit)

Silent Meditation (2 min.)

Discussion (15 min.)

Summary (5 min.)

Posters (20 min.)

4:15 P.M. LONG BREAK….

Post Agape Letters ALDs _______________

5:15 P.M. Transportation to Dining Hall for Special Needs ______

5:20 P.M. BELL – Team & Pilgrims to Conference

ALD ______check with Kitchen to see if dinner is ready.

5:30 P.M. Dining Room for dinner.

ALD ______in charge of dinner

Sing grace before meal.

Joke Time

Sing Prayer of Thanksgiving

FRIDAY’S SCHEDULE (Continued

Table Agape. ______

Bed Agape ______

Check Kitchen & Refreshment Table ______

Make Fresh Coffee ______

Check Bathrooms ______

6:00 P.M. Speaker ________to Chapel with Prayer Partner

Anyone for Prayer Support? – ______

Talk Agape – ______

6:10 P.M. Transportation to Conference Room for Special Needs ______

Special Instruction for Chapel Setup? ______

Meditation Friday Night______

______

6:15 P.M. BELL – team and Pilgrims report to Conference Room

Rotate Secretaries ______Music Team______

Musicians lead singing – time permitting

“SING HALLELUJAH”

6:25 P.M. ALD ______“With a Clean sheet of paper, etc.”,

Light candle; Introduce Speaker

6:30 p.m. Talk #5 LIFE IN PIETY - ______fills in at table

( FIRST LEG OF STOOL)

Silent Medatation (2 min)

(No discussion or posters until after LD talks and chapel visit)

7:00 P.M. Lay Director’s Talk ______

Check Chapel set up______Normal______

Transportation to Chapel for Special Needs ______

7:10 P.M. All Conference Room to Chapel – Lay Director

Emmaus Road Prayer Experience – Spiritual Director

7:25 P M. Transportation to Conference Room for Special Needs ______

7:30 P.M. Return to Conference Room

Agape set up Chapel for 10pm prayers in the chapel

FRIDAY’S SCHEDULE (Continued)

Discussion (15 min.)

Summary (5 min.)

Posters (20 min)

8:10 P.M. Read Agape Letters ALDs ______

8:15 P.M. Break

8:25 P.M. BELL – Report to conference Room -